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Head Administrative Assistant, Class I - Cambridge-Isanti Schools

Posted on 2018-07-11 2:46:42 PM

Listing expires 2018-08-08 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fcambridge%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D3541&data=01%7C01%7Cedpost_web_o365%40stcloudstate.edu%7C5753e2d6d8be40cbdde008d5e7670526%7C5e40e2ed600b4eeaa9851d0c9dcca629%7C0&sdata=MNjeN6slfKzwJfqWrKY3o8RRLdveyxp0sIXmm5cYTck%3D&reserved=0> Date of Availability: 07/30/2018 Date Closing: 07/19/2018 [https://AppliTrack.com/cambridge/OnlineApp/images/cambridge_Logo.jpg] Qualifications/Experience: High School Diploma with experience working as an Administrative Assistant. Excellent computer, communication, organizational and problem solving skills. Experience with the following: SMART Finance, UFARS, Microsoft Office programs, Google Drive. Must possess strong data privacy and proven confidential employee skills. Successful background check required. Previous work experience as an Administrative Assistant in a school setting. Degree in a related field. Experience with Special Education reporting and forms preferred. General Definition of Work: Performs intermediate skilled administrative support work providing general administrative support and services for the principal and designees, and related work as apparent or assigned. Work is performed under the general direction of the Principal. Continuous supervision is exercised over any administrative support positions within department. Skills Needed: Comprehensive knowledge of office management techniques and equipment; comprehensive knowledge of business English, spelling and arithmetic; comprehensive knowledge of effective supervisory techniques; thorough knowledge of applicable manuals for the department; general knowledge of departmental organization and functions and general administrative policies and practices; comprehensive skill in organizing work flow and coordinating activities; general skill in operation personal computer equipment and related office and accounting software; ability to create and maintain files and reports from file sources; ability to analyze and interpret policies and procedural guidelines; ability to type at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios and percentages ability to communicate effectively, both orally and in written form; ability to resolve problems and inquiries; ability to establish and maintain effective working relationships with associates and the general public. Specific Tasks: Provide responsive, welcoming and respectful receptionist duties, phone answering and record keeping services and other administrative assistance responsibilities as required. Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. Supervise staff in administrative support functions related to a specific department or division including scheduling and reviewing work. Draft reports and materials requiring extensive research. Ensure data privacy and confidentiality at all times. Ensure all first aid reporting of injuries for supervised staff are completed accurately and within 24 hours of any accident or injury. Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. Provide calendars, phone lists, food service menus, free and reduced application instructions, business forms and information to families. Generate class lists, assist with scheduling and updates as needed. Generate staff lists with current information, such as title, room number, phone number, etc. Enter, maintain and generate student bus reports and updates. Oversee and assist with group and mass mailing projects. Ensure mailings are organized, complete and timely. Draft, edit and submit requisitions according to District policy and District requests. Assist with student testing processes to meet test standards and procedures. Ensure staff has access to District forms. Ensure data is entered and written in designated databases. Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. Create and distribute reports as needed. Promote and maintain positive relations with students, staff, families and community members so Cambridge-Isanti Schools are represented as a benefit to children. Monitor, maintain and arrange for repair of office equipment. Assist with minor repairs and paper jams as needed. Provide communications to building staff as needed and as request by Administration. Post job postings as required and requested. Performs duties of Administrative Assistant II or III in their absence or to assist. Other duties as assigned by the building principal. Hours per day: 8 hours per day from 7:15 a.m. - 3:45 p.m. 10 months per year. Salary range: $20.02 - 22.94 per hour Benefit eligible: health, dental, and optical insurance, flexible spending account, district-paid life insurance policy, long-term disability coverage, retirement plan options, sick days, personal days, vacation days, holidays, and more! Cambridge-Isanti Schools uses the applicant tracking<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=01%7C01%7Cedpost_web_o365%40stcloudstate.edu%7C5753e2d6d8be40cbdde008d5e7670526%7C5e40e2ed600b4eeaa9851d0c9dcca629%7C0&sdata=EhB8nUmOqp2x4iP1TmbasWAQBYQcpcgmPQDGaREtQ4I%3D&reserved=0> system from Frontline Education to manage employment applications online
Start Your Online Application Now


Date of Availability: 07/30/2018
Date Closing: 07/19/2018

 
Qualifications/Experience:
High School Diploma with experience working as an Administrative Assistant.  Excellent computer, communication, organizational and problem solving skills.  Experience with the following:  SMART Finance, UFARS, Microsoft Office programs, Google Drive.  Must possess strong data privacy and proven confidential employee skills.  Successful background check required.
Previous work experience as an Administrative Assistant in a school setting.  Degree in a related field.  Experience with Special Education reporting and forms preferred.

General Definition of Work:
Performs intermediate skilled administrative support work providing general administrative support and services for the principal and designees, and related work as apparent or assigned. Work is performed under the general direction of the Principal. Continuous supervision is exercised over any administrative support positions within department.

Skills Needed:
Comprehensive knowledge of office management techniques and equipment; comprehensive knowledge of business English, spelling and arithmetic; comprehensive knowledge of effective supervisory techniques; thorough knowledge of applicable manuals for the department; general knowledge of departmental organization and functions and general administrative policies and practices; comprehensive skill in organizing work flow and coordinating activities; general skill in operation personal computer equipment and related office and accounting software; ability to create and maintain files and reports from file sources; ability to analyze and interpret policies and procedural guidelines; ability to type at a reasonable rate of speed; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios and percentages ability to communicate effectively, both orally and in written form; ability to resolve problems and inquiries; ability to establish and maintain effective working relationships with associates and the general public.
 

Specific Tasks:
Provide responsive, welcoming and respectful receptionist duties, phone answering and record keeping services and other administrative assistance responsibilities as required. Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. Supervise staff in administrative support functions related to a specific department or division including scheduling and reviewing work. Draft reports and materials requiring extensive research. Ensure data privacy and confidentiality at all times. Ensure all first aid reporting of injuries for supervised staff are completed accurately and within 24 hours of any accident or injury. Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. Provide calendars, phone lists, food service menus, free and reduced application instructions, business forms and information to families. Generate class lists, assist with scheduling and updates as needed. Generate staff lists with current information, such as title, room number, phone number, etc. Enter, maintain and generate student bus reports and updates. Oversee and assist with group and mass mailing projects. Ensure mailings are organized, complete and timely. Draft, edit and submit requisitions according to District policy and District requests. Assist with student testing processes to meet test standards and procedures. Ensure staff has access to District forms. Ensure data is entered and written in designated databases. Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. Create and distribute reports as needed. Promote and maintain positive relations with students, staff, families and community members so Cambridge-Isanti Schools are represented as a benefit to children. Monitor, maintain and arrange for repair of office equipment. Assist with minor repairs and paper jams as needed. Provide communications to building staff as needed and as request by Administration. Post job postings as required and requested. Performs duties of Administrative Assistant II or III in their absence or to assist. Other duties as assigned by the building principal.
 

Hours per day:
8 hours per day from 7:15 a.m. - 3:45 p.m.
10 months per year.
Salary range: $20.02 - 22.94 per hour
Benefit eligible: health, dental, and optical insurance, flexible spending account, district-paid life insurance policy, long-term disability coverage, retirement plan options, sick days, personal days, vacation days, holidays, and more!

Cambridge-Isanti Schools uses the applicant tracking system from Frontline Education to manage employment applications online