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Accounts Payable Clerk (Business Office: District-Wide) -Intermediate School District 917

Posted on 2020-01-13 2:00:51 PM

Listing expires 2020-03-13 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fisd917%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D1140&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510207377&sdata=%2BCHh2qCy6pD8i5IGw4DEcWGKu%2BnZSq0Q7YZznbqJUGs%3D&reserved=0> Date of Availability: ASAP INTERMEDIATE SCHOOL DISTRICT 917 POSITION OPENING Date Posted: January 13, 2020 Position Title: Accounts Payable Clerk Assignment Location: District Business Office - 1300 145th Street East, Rosemount, MN Hours per Day: 8.0 Schedule: 7:30 a.m. - 4:00 p.m. (start and end times are semi-flexible), Monday through Friday, 225 days per year Anticipated Start Date: ASAP Starting At: $20.19 per hour, per the contract<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.isd917.k12.mn.us%2FUserFiles%2FServers%2FServer_1174263%2FFile%2FClerical%2520Contract%2520%25202018-2020%2520FINAL.pdf&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510217365&sdata=VSuJbVgcKcJKukaiFOKqV1i34lHXCfL%2FwuZkJarCFcA%3D&reserved=0> POSITION OVERVIEW: Under the supervision of the Business Manager, the Accounts Payable Clerk processes accounts payable payments, prepares and maintains files and records, prepares reports, and related work as apparent or assigned. In this role, the individual must utilize knowledge of business English, spelling and arithmetic, organizational skills coordinating work flow and activities, and general knowledge of office equipment, computers, and various software programs including accounting software. The individual in this position has the ability to analyze and interpret policy and procedural guidelines. He or she must be able to type at a reasonable rate of speed, prepare effective and correct correspondences on routine matters, and perform routine office management details without referral to his or her supervisor. In this role, it is vital to communicate clearly and effectively, both orally and in written format, and to resolve problems and inquiries in a manner that establishes and maintains an effective working relationship with school personnel, students, parents, and the general public. RESPONSIBILITIES: * Reviews and files purchase orders. * Receives and gathers invoices, statements, packing slips and order confirmations. * Prepares and processes payroll-related vendors payments. * Collects, organizes, and verifies totals for timecards and timesheets; enters and validates timecard entries. * Reviews, verifies, organizes, and processes all employee reimbursement, such as mileage, conferences, etc. * Enters fixed assets into the district financial system. * Completes data entry in accounting system to maintain accurate payment records. * Submits financial data to the Business Manager for approval. * Reviews and follows up with vendors to ensure all invoices have been received, paid and encumbrances are closed prior to fiscal year end. * Assists the Business Manager in preparation for the audit. * Performs other job-related duties, as assigned. QUALIFICATIONS: 1. High school diploma or GED with some experience working as an administrative assistant with mid- to high-level responsibilities; administrative assistant experience in a school setting preferred. 2. Self-starter with a positive attitude. 3. Evidence of good communication skills, written and verbal, and good organizational skills. 4. Evidence of excellent computer skills, working with Word, Excel, and Access. 5. Ability to learn a variety of web based programs/databases, such as Cognos Reporting and eFinancePLUS. 6. Ability to work as a team member with staff and community members. 7. Ability to interact and build positive relationships with a varying of individuals. PHYSICAL REQUIREMENTS: 1. Work regularly requires sitting and frequently requires reaching with hands and arms. 2. Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting. 3. Work has standard vision requirements; vocal communication and hearing is required for expressing or exchanging ideas and perceiving information. 4. Work is generally in a moderately quiet location. DISTRICT PROFILE: Intermediate School District 917 serves the low incidence needs of students receiving special education services from our member school districts<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.isd917.k12.mn.us%2Fabout%2Four_member_districts&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510217365&sdata=85ZuepkMVun7dpzoOgnVpOcOMJ%2BeiE%2B3cOywu%2Bg4hRw%3D&reserved=0> in the southeastern metropolitan area. Students are referred to us by member school districts. Our programs and services include comprehensive options and efficient special education services that expand on what member districts may be able to offer students in their own schools. Programs provide special education and related service support to students from early childhood through age 21 in a variety of different, specialized settings for students with emotional/behavioral disorders, autism spectrum disorders, developmental and cognitive disabilities, mental health needs, those who are deaf and hard of hearing, and learning disabilities. In our highly-structured and specialized educational environments, you will encounter: * Classrooms of 4-8 students supported by a teacher and 3-6 trained paraprofessionals. * Behavior support teams, including board certified behavior analysts. * Lead teachers to support due process and curriculum development. * Collaborative teams, which can include: audiologists, interveners, interpreters, teachers, paraprofessionals, developmental adaptive physical education teachers, occupational therapists, physical therapists, school psychologists, school nurses, health associates, school social workers, and speech language pathologists. * Functional spaces, which can include: individualized work spaces for each student, group instruction areas, sensory spaces, break spaces, playground/gym/area for gross motor movement, and safety features for staff and students. District 917 also provides students from member districts a secondary education program, including Dakota County Area Learning Schools, which provide alternative learning programming both in-person and online to students in need of a positive, safe, and structured learning environment outside their resident high school, and Dakota County Secondary Technical Center, which provides technical education for high school students in 10th, 11th, and 12th grade. Application Procedure: Can be completed at https://www.applitrack.com/isd917/onlineapp/<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fisd917%2Fonlineapp%2Fdefault.aspx&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510227360&sdata=nS%2BdwqF8ZQNxAuX5Xuvwh%2BxM9GSlzyBRGqOEACDcmfE%3D&reserved=0> District 917&#8217;s Website: http://www.isd917.org/<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.isd917.k12.mn.us%2F&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510227360&sdata=2wqZzwy5yNjsDjSeNuTFOEDvtx%2F4nTRx5Q5eU6USRZg%3D&reserved=0> Intermediate School District 917 is an equal opportunity employer Intermediate School District 917 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc0a6664369b475cb22d08d79863495d%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C1%7C637145424510237362&sdata=cTFZhU1evY7I59E8j4i2pacOkaF8fKvXkW7vv8tjdUA%3D&reserved=0> system from Frontline Education to manage employment applications online
Start Your Online Application Now


Date of Availability: ASAP
INTERMEDIATE SCHOOL DISTRICT 917
POSITION OPENING

Date Posted: January 13, 2020

Position Title: Accounts Payable Clerk

Assignment Location: District Business Office - 1300 145th Street East, Rosemount, MN

Hours per Day: 8.0

Schedule: 7:30 a.m. - 4:00 p.m. (start and end times are semi-flexible), Monday through Friday, 225 days per year

Anticipated Start Date: ASAP

Starting At: $20.19 per hour, per the contract
 

POSITION OVERVIEW:

Under the supervision of the Business Manager, the Accounts Payable Clerk processes accounts payable payments, prepares and maintains files and records, prepares reports, and related work as apparent or assigned. In this role, the individual must utilize knowledge of business English, spelling and arithmetic, organizational skills coordinating work flow and activities, and general knowledge of office equipment, computers, and various software programs including accounting software. The individual in this position has the ability to analyze and interpret policy and procedural guidelines. He or she must be able to type at a reasonable rate of speed, prepare effective and correct correspondences on routine matters, and perform routine office management details without referral to his or her supervisor. In this role, it is vital to communicate clearly and effectively, both orally and in written format, and to resolve problems and inquiries in a manner that establishes and maintains an effective working relationship with school personnel, students, parents, and the general public.


RESPONSIBILITIES:
 
  • Reviews and files purchase orders.
  • Receives and gathers invoices, statements, packing slips and order confirmations.
  • Prepares and processes payroll-related vendors payments.
  • Collects, organizes, and verifies totals for timecards and timesheets; enters and validates timecard entries.
  • Reviews, verifies, organizes, and processes all employee reimbursement, such as mileage, conferences, etc.
  • Enters fixed assets into the district financial system.
  • Completes data entry in accounting system to maintain accurate payment records.
  • Submits financial data to the Business Manager for approval.
  • Reviews and follows up with vendors to ensure all invoices have been received, paid and encumbrances are closed prior to fiscal year end.
  • Assists the Business Manager in preparation for the audit.
  • Performs other job-related duties, as assigned.

QUALIFICATIONS:
 
  1. High school diploma or GED with some experience working as an administrative assistant with mid- to high-level responsibilities; administrative assistant experience in a school setting preferred.
  2. Self-starter with a positive attitude.
  3. Evidence of good communication skills, written and verbal, and good organizational skills.
  4. Evidence of excellent computer skills, working with Word, Excel, and Access.
  5. Ability to learn a variety of web based programs/databases, such as Cognos Reporting and eFinancePLUS.
  6. Ability to work as a team member with staff and community members.
  7. Ability to interact and build positive relationships with a varying of individuals.

PHYSICAL REQUIREMENTS:
 
  1. Work regularly requires sitting and frequently requires reaching with hands and arms.
  2. Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting.
  3. Work has standard vision requirements; vocal communication and hearing is required for expressing or exchanging ideas and perceiving information.
  4. Work is generally in a moderately quiet location.


DISTRICT PROFILE:

Intermediate School District 917 serves the low incidence needs of students receiving special education services from our member school districts in the southeastern metropolitan area.  Students are referred to us by member school districts. Our programs and services include comprehensive options and efficient special education services that expand on what member districts may be able to offer students in their own schools. Programs provide special education and related service support to students from early childhood through age 21 in a variety of different, specialized settings for students with emotional/behavioral disorders, autism spectrum disorders, developmental and cognitive disabilities, mental health needs, those who are deaf and hard of hearing, and learning disabilities.

In our highly-structured and specialized educational environments, you will encounter:
  • Classrooms of 4-8 students supported by a teacher and 3-6 trained paraprofessionals.
  • Behavior support teams, including board certified behavior analysts.
  • Lead teachers to support due process and curriculum development.
  • Collaborative teams, which can include: audiologists, interveners, interpreters, teachers, paraprofessionals, developmental adaptive physical education teachers, occupational therapists, physical therapists, school psychologists, school nurses, health associates, school social workers, and speech language pathologists.
  • Functional spaces, which can include: individualized work spaces for each student, group instruction areas, sensory spaces, break spaces, playground/gym/area for gross motor movement, and safety features for staff and students.

District 917 also provides students from member districts a secondary education program, including Dakota County Area Learning Schools, which provide alternative learning programming both in-person and online to students in need of a positive, safe, and structured learning environment outside their resident high school, and Dakota County Secondary Technical Center, which provides technical education for high school students in 10th, 11th, and 12th grade.

Application Procedure: Can be completed at https://www.applitrack.com/isd917/onlineapp/

District 917’s Website: http://www.isd917.org/

Intermediate School District 917 is an equal opportunity employer


Intermediate School District 917 uses the applicant tracking system from Frontline Education to manage employment applications online