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Dean of Operations - Hiawatha Academies, Minneapolis, MN

Posted on 2020-03-23 6:59:26 PM

Listing expires 2020-05-22 12:00:00 AM

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Hiawatha Academies<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fhiawathaacademies.org%2F&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc7be6bdd0664dddd48108d7cf863640%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637206047654055177&sdata=VyIE4uaIvbDEFx0Ogfhh1Zpe5HtayVX4WKKca%2F2AINE%3D&reserved=0> is a network of college-preparatory schools focused on closing the opportunity gap in Minneapolis. We seek to create a K-12 school experience that empowers scholars with the knowledge, character, and leadership skills to graduate from college and serve the common good. At Hiawatha Academies, we are committed to making our city and our world a more inclusive, equitable, and just place. Our equity vision: to honor the humanity of all people, we actively disrupt systemic inequity in pursuit of an equitable world. Hiawatha Academies permanently disrupts educational inequity by ensuring a great school for every child. Hiawatha College Prep-Kingfield<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fhiawathaacademies.org%2Four-schools%2Fhcp%2F&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc7be6bdd0664dddd48108d7cf863640%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637206047654065173&sdata=nypTb6aZO46QYr%2F7kneRaciHLVep3QQeT5sPSNPmNPM%3D&reserved=0> (HCP-K) is a results-driven middle school (grades 5-8) that is part of the Hiawatha Academies charter school network. We seek a passionate, innovative, social-justice oriented leader to join our team as a Dean of Operations for the 2020-2021 academic year. Interested and qualified applicants should apply here<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhiawathaacademies.secure.force.com%2FTRGTFCMS__JobDetailPage1%3FJobIds%3Da1S1Y00000KCL5qUAH%26jobsite%3Ddefault%26p%3DCandidate%26page%3DJobDetailPage%26sessionId%3D%26refURL%3Dhttps%253A%252F%252Fhiawathaacademies.secure.force.com%252FFCMS__CMSLayout%253FjobIds%253Da1S1Y00000KCL5qUAH%2526page%253DJobDetailPage%2526sessionId%253D%2526jobSite%253Ddefault%2526p%253DCandidate&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc7be6bdd0664dddd48108d7cf863640%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637206047654065173&sdata=QtmeF8%2FqAfz60uDeEL0zDA2SP%2Bild0YRKwcYrsfnZVU%3D&reserved=0>. Job Description The Dean of Operations (DO) is responsible for setting a powerful vision for supporting student achievement through the management of campus operations. The Dean of Operations will manage a variety of areas to ensure operational excellence for HCP-Kingfield including: financial management, food service, facilities, transportation, staff and student technology, enrollment, and compliance reporting. We passionately believe that smooth and effective operations allow the instructional team to focus on teaching and learning. The DO is a member of the HCP-K Leadership Team, manages the campus operations team, and reports to the HCP-K Principal. Candidates who are selected for an interview will receive additional information regarding the specific roles and responsibilities on the senior management team. Responsibilities: People Management and Development &#183; Manage the campus operations team &#183; Collect and analyze operational performance data to facilitate continuous improvement with operations staff &#183; Coach and develop the campus operations team &#183; Contribute actively and productively to the campus Leadership Team &#183; Serve as a member of the campus Leadership Team &#183; Collaborate on campus initiatives to facilitate a positive and productive organizational culture for students and staff Financial Management / Procurement &#183; Collaborate with the Principal on the management of the campus budget &#183; Oversee all campus contracts and procurement systems (e.g. transportation, food service, etc.) &#183; Prepare all campus invoices and deposits &#183; Maintain accurate records of all campus purchases &#183; Manage inventory of campus supplies (e.g. office, copier, uniforms) Compliance Reporting &#183; Coordinate the campus-based collection of statewide reporting data and entry into online systems and ensure accuracy &#183; Coordinate the submission of all required state and federal reports (e.g. MARSS, DIRS, CliCs, transportation, etc.) &#183; Coordinate additional compliance with other agencies (e.g. MDE, MDH, etc.) &#183; Ensure accurate school records are kept for all domains of operations Manage Food Service Program &#183; Oversee entire food service program (staff, vendor, finances) &#183; Oversee supervision of mealtimes and food Manage School Facilities &#183; Maintain a safe, attractive, and functional physical learning environment for students &#183; Oversee facilities maintenance systems (repairs, lawn care, snow removal, elevators, boilers, etc.) &#183; Manage facility security systems &#183; Maintain facility compliance with city and state regulations Manage and Coordinate Transportation &#183; Manage all transportation services for the campus &#183; Manage and coordinate school-wide arrival and dismissal systems &#183; Manage transportation vendor relationship and performance &#183; Manage route creation and communication with families Safety and Security &#183; Oversee all school-wide safety planning, training and drills as required by the State of Minnesota &#183; Manage and maintain school security systems, policies, and protocols Enrollment &#183; Set the campus vision for enrollment in coordination with the leadership team and the Network Support Team &#183; Oversee from beginning to end the processes for recruiting and enrolling students Manage School Technology and Data Platforms &#183; Manage IT support services and infrastructure &#183; Administer staff and student data platforms (e.g. Infinite Campus, Google, SharePoint, etc.) &#183; Prepare and lead quarterly data analysis and report card process with staff &#183; Implement new technologies and technology services as applicable Assessment Data Management and Analysis &#183; Serve as Site Assessment Coordinator for all assessments &#183; Manage assessment preparation, training, scheduling, and implementation &#183; Ensure timely submission of all assessment data to the Knowledge and Information Systems Director Human Resources &#183; Complete new hire processing steps in collaboration with the Human Resources Director &#183; Prepare all staff reimbursements for submission &#183; Manage campus timesheet processing and submission &#183; Manage PTO records systems Other &#183; Regular and reliable attendance on the school site &#183; Manage school- wide event planning (e.g. parent conferences, orientations, etc.) &#183; Manage systems related to campus volunteers and visitors &#183; Implement other projects as needed from the Network Operations Director and Principal The Dean of Operations must demonstrate knowledge of and support Hiawatha Academies&#8217; mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Hiawatha Employment Logistics &#183; Hiawatha College Prep-Kingfield students&#8217; school day is from 8:45am-4:15pm, Monday-Thursday and 8:45am-2:30pm on Friday. &#183; Staff must be present from 8:15am-4:30pm, Monday-Friday. &#183; Professional development sessions are held each Friday from 2:45pm-4:00pm. &#183; All Hiawatha Staff are expected to attend and participate in all Family Events (back to school night, conferences, etc.) at the school. Skills & Qualifications Required: &#183; Bachelor&#8217;s Degree or equivalent relevant work experience &#183; Exceptional attention to detail and ability to creatively develop and manage systems &#183; Ability to effectively work with a wide variety of stakeholders &#183; Demonstrated problem-solving and customer service skills &#183; Excellent communication, interpersonal skills and ability to build trust with colleagues &#183; Self-starter and ability to proactively identify solutions &#183; Ability to exercise excellent judgment in decision-making &#183; Ability to demonstrate flexibility &#183; Ability to work in a fast-paced environment &#183; Ability to learn and manage the budgeting process, laws, rules, procedures, and programs specifically related to the operation of a Minnesota charter school Highly Preferred: &#183; Master in Business Administration (MBA) or related fields &#183; Bilingual or multilingual (English required; Spanish or Somali preferred) &#183; Previous experience in schools &#183; Previous experience in operations roles Compensation Salary for this position is competitive and based on prior experience. Hiawatha offers a collaborative and committed team of colleagues, and a comprehensive benefits plan including medical, dental, life, and retirement. Anti-Discrimination Policy and Commitment to Diversity We believe that diversity is strength, and we are committed to maintaining an inclusive, multicultural network. We are an equal-opportunity employer and welcome all qualified applicants. Interested and qualified applicants should apply here<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhiawathaacademies.secure.force.com%2FTRGTFCMS__JobDetailPage1%3FJobIds%3Da1S1Y00000KCL5qUAH%26jobsite%3Ddefault%26p%3DCandidate%26page%3DJobDetailPage%26sessionId%3D%26refURL%3Dhttps%253A%252F%252Fhiawathaacademies.secure.force.com%252FFCMS__CMSLayout%253FjobIds%253Da1S1Y00000KCL5qUAH%2526page%253DJobDetailPage%2526sessionId%253D%2526jobSite%253Ddefault%2526p%253DCandidate&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cbc7be6bdd0664dddd48108d7cf863640%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637206047654075171&sdata=ZawgGSamkrrYsR5tZUyBu29g%2FcYmhYdG%2FTfnxWEX4JA%3D&reserved=0>.

Hiawatha Academies is a network of college-preparatory schools focused on closing the opportunity gap in Minneapolis. We seek to create a K-12 school experience that empowers scholars with the knowledge, character, and leadership skills to graduate from college and serve the common good.  At Hiawatha Academies, we are committed to making our city and our world a more inclusive, equitable, and just place. 

Our equity vision: to honor the humanity of all people, we actively disrupt systemic inequity in pursuit of an equitable world. Hiawatha Academies permanently disrupts educational inequity by ensuring a great school for every child. 

 

Hiawatha College Prep-Kingfield  (HCP-K) is a results-driven middle school (grades 5-8) that is part of the Hiawatha Academies charter school network. We seek a passionate, innovative, social-justice oriented leader to join our team as a Dean of Operations for the 2020-2021 academic year.  

 

Interested and qualified applicants should apply here.

 

Job Description

 

The Dean of Operations (DO) is responsible for setting a powerful vision for supporting student achievement through the management of campus operations. The Dean of Operations will manage a variety of areas to ensure operational excellence for HCP-Kingfield including: financial management, food service, facilities, transportation, staff and student technology, enrollment, and compliance reporting.  We passionately believe that smooth and effective operations allow the instructional team to focus on teaching and learning.  The DO is a member of the HCP-K Leadership Team, manages the campus operations team, and reports to the HCP-K Principal.

 

Candidates who are selected for an interview will receive additional information regarding the specific roles and responsibilities on the senior management team.

 

Responsibilities:

 

People Management and Development

·         Manage the campus operations team

·         Collect and analyze operational performance data to facilitate continuous improvement with operations staff

·         Coach and develop the campus operations team

·         Contribute actively and productively to the campus Leadership Team

·         Serve as a member of the campus Leadership Team

·         Collaborate on campus initiatives to facilitate a positive and productive organizational culture for students and staff

 

Financial Management / Procurement

·         Collaborate with the Principal on the management of the campus budget

·         Oversee all campus contracts and procurement systems (e.g. transportation, food service, etc.)

·         Prepare all campus invoices and deposits

·         Maintain accurate records of all campus purchases

·         Manage inventory of campus supplies (e.g. office, copier, uniforms)

 

Compliance Reporting

·         Coordinate the campus-based collection of statewide reporting data and entry into online systems and ensure accuracy

·         Coordinate the submission of all required state and federal reports (e.g. MARSS, DIRS, CliCs, transportation, etc.)

·         Coordinate additional compliance with other agencies (e.g. MDE, MDH, etc.)

·         Ensure accurate school records are kept for all domains of operations

 

Manage Food Service Program

·         Oversee entire food service program (staff, vendor, finances)

·         Oversee supervision of mealtimes and food 

 

Manage School Facilities

·         Maintain a safe, attractive, and functional physical learning environment for students

·         Oversee facilities maintenance systems (repairs, lawn care, snow removal, elevators, boilers, etc.)

·         Manage facility security systems 

·         Maintain facility compliance with city and state regulations

 

Manage and Coordinate Transportation

·         Manage all transportation services for the campus

·         Manage and coordinate school-wide arrival and dismissal systems

·         Manage transportation vendor relationship and performance

·         Manage route creation and communication with families

 

Safety and Security

·         Oversee all school-wide safety planning, training and drills as required by the State of Minnesota

·         Manage and maintain school security systems, policies, and protocols

 

Enrollment

·         Set the campus vision for enrollment in coordination with the leadership team and the Network Support Team

·         Oversee from beginning to end the processes for recruiting and enrolling students

 

Manage School Technology and Data Platforms

·         Manage IT support services and infrastructure

·         Administer staff and student data platforms (e.g. Infinite Campus, Google, SharePoint, etc.)

·         Prepare and lead quarterly data analysis and report card process with staff

·         Implement new technologies and technology services as applicable

 

Assessment Data Management and Analysis

·         Serve as Site Assessment Coordinator for all assessments

·         Manage assessment preparation, training, scheduling, and implementation

·         Ensure timely submission of all assessment data to the Knowledge and Information Systems Director

 

Human Resources

·         Complete new hire processing steps in collaboration with the Human Resources Director

·         Prepare all staff reimbursements for submission

·         Manage campus timesheet processing and submission

·         Manage PTO records systems

 

Other

·         Regular and reliable attendance on the school site

·         Manage school- wide event planning (e.g. parent conferences, orientations, etc.)

·         Manage systems related to campus volunteers and visitors

·         Implement other projects as needed from the Network Operations Director and Principal

 

The Dean of Operations must demonstrate knowledge of and support Hiawatha Academies’ mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

 

Hiawatha Employment Logistics

·         Hiawatha College Prep-Kingfield students’ school day is from 8:45am-4:15pm, Monday-Thursday and 8:45am-2:30pm on Friday.

·         Staff must be present from 8:15am-4:30pm, Monday-Friday.

·         Professional development sessions are held each Friday from 2:45pm-4:00pm.

·         All Hiawatha Staff are expected to attend and participate in all Family Events (back to school night, conferences, etc.) at the school.

 

Skills & Qualifications

 

Required:

·         Bachelor’s Degree or equivalent relevant work experience

·         Exceptional attention to detail and ability to creatively develop and manage systems

·         Ability to effectively work with a wide variety of stakeholders

·         Demonstrated problem-solving and customer service skills

·         Excellent communication, interpersonal skills and ability to build trust with colleagues

·         Self-starter and ability to proactively identify solutions    

·         Ability to exercise excellent judgment in decision-making

·         Ability to demonstrate flexibility

·         Ability to work in a fast-paced environment

·         Ability to learn and manage the budgeting process, laws, rules, procedures, and programs specifically related to the operation of a Minnesota charter school

 

Highly Preferred:

·         Master in Business Administration (MBA) or related fields

·         Bilingual or multilingual (English required; Spanish or Somali preferred)

·         Previous experience in schools

·         Previous experience in operations roles

 

Compensation

Salary for this position is competitive and based on prior experience. Hiawatha offers a collaborative and committed team of colleagues, and a comprehensive benefits plan including medical, dental, life, and retirement.

 

Anti-Discrimination Policy and Commitment to Diversity

We believe that diversity is strength, and we are committed to maintaining an inclusive, multicultural network. We are an equal-opportunity employer and welcome all qualified applicants.  

 

Interested and qualified applicants should apply here.