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Administrative Support Assistant - 9 month position - NortheastMetro 916

Posted on 2020-10-16 2:36:08 PM

Listing expires 2020-12-15 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoERYK2Zh98XtUUR6jdNhtDdophcTRcPiAHhicGNu8CujA81gNAQNNTWqfQZ38tDNX8Q60IBMCCOEuSZh-2BXpMmi34ow5pnU1XdFr5bcEh3vwoIa-LB_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFVqnAFGUHe1HIFQhh4-2BK7sLd3GPqSd3XR-2F1qPz6novLboMiKF6zVShqYew3Hs2UukjwNOJ9w7E2eewLdnkDozh-2F3hw0Yu4AK7EdbXrxIyo-2Fejv5qJI8T7kvGlpO55sBkHeWlAGI2EbEJjM4ZyY6BqEE6XA8qfnlHSeFVJWx6R6esMjpJa7x5J-2FoFyF2KdifcXI-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C9d0bca80eb504864edff08d8720ab964%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637384737678314302%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=XaESDsG877J9gh8UIAj13evGEuQ5shTB9hGytYLt6Tk%3D&reserved=0> NORTHEAST METRO 916 INTERMEDIATE SCHOOL DISTRICT VACANCY NOTICE Date Posted: October 16, 2020 Position Title: Administrative Support Assistant - 9 months Assignment: Quora Secondary School<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoEb-2BN-2FRMzcj9lGdSuaPGPz9E12QA1-2BvZD-2FMi95p0bUKPaAj9Dx5IOVXfyQx-2Bv3T-2F2fg-3D-3Dl2Ul_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFVqnAFGUHe1HIFQhh4-2BK7sLd3GPqSd3XR-2F1qPz6novLbhufayLRqu2hXGUcX3PHwQ3450GwEfTaW0jbilxadG7SvYPFb92BpKd0ImoFNf9JFtrUPDzLBWKsmxv6CqmMIbXQQjaCvWfIt9ykxWFfXYbbaQYollIdHoNtmLyq9qR97f7vt2x2Qc-2Fg5REWlTofmes-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C9d0bca80eb504864edff08d8720ab964%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637384737678314302%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=wn2XF5Y6XJeO8HfDlvgYuYvztSTujFyK5BbCb4hYB2s%3D&reserved=0> Hours: 8 (Monday - Friday 6:30 am - 3:00 pm with a 30 minute unpaid lunch) Starting Salary: $22.72 per hour Expected Starting Date: ASAP Nature of Work: Incumbents are responsible for providing routine and non-routine administrative support to department offices and other staff in the organization. Responsibilities may include: responding to student and staff inquiries; arranging for meetings, trainings, or events; maintaining records and filing systems; creating, organizing, and maintaining records, forms, or related documents; preparing, reviewing, revising, and distributing standard documents and correspondence; ordering and maintaining an inventory of supplies; monitoring assigned processes to ensure accordance with timelines and guidelines; entering, processing, and maintaining student, staff, or related information; and performing basic quantitative and qualitative review of data. Typical Class Responsibilities: * Prepares, processes, and distributes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other information in the assigned area of responsibility; maintains records and databases including staffing, student records, attendance management, timesheets, and employee files; and prepares standard reports. * Creates purchase orders; assigns and monitors coding for billing; orders and maintains office inventory and supplies; may track spending and assist with program related budget maintenance. * Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs. * Performs reception duties including: greeting visitors in person or over the telephone; answering phones and directing calls; responding to requests for information from students, staff, and/or the general public; maintaining visitor security procedures and standards, logs, and badges; and notifying staff of visitor arrivals. * Performs routine clerical duties including: coordinating and distributing mail and packages; scheduling meetings, appointments, or activities; and filing, faxing, copying, and printing. * Performs other duties of a similar nature or level. Training and Experience Requirements: High School diploma or equivalent (G.E.D); and 3 years administrative support experience. Preferred Qualifications: Previous experience with executive level administration, office organization, and an ability to achieve high performance goals in a complex and fast-paced environment. Highly resourceful team-player with the ability to also be effective independently. Proficiency in Microsoft Excel, word and google docs and google sheets. Knowledge Requirements: * Customer service principles; * English language, grammar, and punctuation; * Mathematical concepts; * Recordkeeping and report preparing principles; * Filing principles and practices; * Office procedures, methods, and equipment; * Confidentiality principles; * Applicable local, state, and federal laws, rules, and regulations; * Computers and related software applications. Skill Requirements: * Providing customer service; * Maintaining records and files; * Processing information utilizing established procedures; * Operating modern office equipment; * Operating a computer and applicable software applications; * Applying local, state, and federal laws, rules, and regulations; * Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements: Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Commitment to Equity At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive. To learn more, click here<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DhpEciOoV6iIrWI2yDDvI0P6M3VJfzSIB-2FcMVbVqF1qmBqTJqQ9nq5jOrURfU6fTZBMt4_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFVqnAFGUHe1HIFQhh4-2BK7sLd3GPqSd3XR-2F1qPz6novLbvouXiDEBNiYmEL2Eef879Zy9M3NsPoHZBcw7r0Dr8otQVVth68-2FVMMAQykFx6p0G3WPrWqAQivDBau9qVzH6vRE9RMqUV8P-2BlXq0Ak7efPJKMedw2l0j6Z5AfZjXxZ7O55M-2Fg29CxfxPC6QXx0ivi0-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C9d0bca80eb504864edff08d8720ab964%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637384737678324296%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=CtLe3ABmf6FY0JDOjquJt6lPrVfyHqImrNAiisSRj8M%3D&reserved=0>. Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation. Northeast Metro 916 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoEXDryju31aA01BB-2BscJM9dszhjmLdlJFwNWXSjoO8ktumYI7YA6hoH14n9rS-2B2izArK0miAol-2BoZkuOiZ3vKxFU-3D9OIF_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFVqnAFGUHe1HIFQhh4-2BK7sLd3GPqSd3XR-2F1qPz6novLbije5ogJ4eh7UjKOiQ-2FreHl7QLRQWFfDH6IDtLI5WQsHVNyyO7biB6vggbIh-2B3Am1y48rcftw-2Bl-2B0MyKVfl7yZ0tjsZ2gaglvyhW2-2FiCO582zIil-2FadvbWOfVIXhENjjc4Q3b8gWjBTa2uvdj-2BSow8Y-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C9d0bca80eb504864edff08d8720ab964%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637384737678324296%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=d9ckz%2BthiWE8X%2B%2BrIzTZjIhyWsCqgw1D7tGfTvQ756s%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
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NORTHEAST METRO 916 INTERMEDIATE SCHOOL DISTRICT 
 
VACANCY NOTICE 
  


 

Date Posted:  October 16, 2020

Position Title: Administrative Support Assistant - 9 months

Assignment:  
Quora Secondary School

Hours: 8 (Monday - Friday 6:30 am - 3:00 pm with a 30 minute unpaid lunch)

Starting Salary: $22.72 per hour

Expected Starting Date: ASAP


Nature of Work:

Incumbents are responsible for providing routine and non-routine administrative support to department offices and other staff in the organization. Responsibilities may include: responding to student and staff inquiries; arranging for meetings, trainings, or events; maintaining records and filing systems; creating, organizing, and maintaining records, forms, or related documents; preparing, reviewing, revising, and distributing standard documents and correspondence; ordering and maintaining an inventory of supplies; monitoring assigned processes to ensure accordance with timelines and guidelines; entering, processing, and maintaining student, staff, or related information; and performing basic quantitative and qualitative review of data.
 
Typical Class Responsibilities: 

  • Prepares, processes, and distributes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other information in the assigned area of responsibility; maintains records and databases including staffing, student records, attendance management, timesheets, and employee files; and prepares standard reports.
  • Creates purchase orders; assigns and monitors coding for billing; orders and maintains office inventory and supplies; may track spending and assist with program related budget maintenance.
  • Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs.
  • Performs reception duties including: greeting visitors in person or over the telephone; answering phones and directing calls; responding to requests for information from students, staff, and/or the general public; maintaining visitor security procedures and standards, logs, and badges; and notifying staff of visitor arrivals.
  • Performs routine clerical duties including: coordinating and distributing mail and packages; scheduling meetings, appointments, or activities; and filing, faxing, copying, and printing.
  • Performs other duties of a similar nature or level.

Training and Experience Requirements: 

High School diploma or equivalent (G.E.D); and 3 years administrative support experience.

Preferred Qualifications:

Previous experience with executive level administration, office organization, and an ability to achieve high performance goals in a complex and fast-paced environment. Highly resourceful team-player with the ability to also be effective independently. Proficiency in Microsoft Excel, word and google docs and google sheets.


Knowledge Requirements: 

 
  • Customer service principles;
  • English language, grammar, and punctuation;
  • Mathematical concepts;
  • Recordkeeping and report preparing principles;
  • Filing principles and practices;
  • Office procedures, methods, and equipment;
  • Confidentiality principles;
  • Applicable local, state, and federal laws, rules, and regulations;
  • Computers and related software applications.


Skill Requirements: 

  • Providing customer service;
  • Maintaining records and files;
  • Processing information utilizing established procedures; 
  • Operating modern office equipment;
  • Operating a computer and applicable software applications;
  • Applying local, state, and federal laws, rules, and regulations;
  • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements: 
 

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Commitment to Equity

At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive.  To learn more, click here.

Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.   



Northeast Metro 916 uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.