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Business Office Personnel/ Secretary - Buffalo-Hanover-MontroseSchools

Posted on 2021-01-12 2:31:49 PM

Listing expires 2021-03-13 12:00:00 AM

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Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoERYK2Zh98XtUUR6jdNhtDdqLRmNrydwc4dZgCXv-2BYkzG6zu1nZiEwVCuCqc0anR0kXVozvhrSV6Dwfom10WO7BlRMv-2Ff-2BE9cNnDaWAOnY81IB4vo-2BsNkpLTBZAjJ2ZT9Bw-3D-3D5Tug_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loH9xGfi7VNRgLviNTEQ73556RTu9dPBnW37vl9waS5DPm9w4TMq8Ewe1mBr-2FMtN6-2BnuIQGvpSYPeQNN65ks28R0yQNVqzJfBl-2Bu0Rc8V4HhngMLRie7erubaqYLezFpx3hchWPR2SPwBfTStNRGOkrM-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090636650%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=tNddtH52U%2FnUmvZ0NmA7PdxteZ1qnNjZ8%2F8%2BQ%2BF7ZY0%3D&reserved=0> Date of Availability: On or Before 02/16/21 Date Closing: 01/26/21 or Until Filled Business Office Personnel / Secretary Status: Full -Time 40 hours / week Monday &#8211; Friday 7:30am &#8211; 4:00pm / 260 days per year Position: Office Personnel / Secretary Location: District Office Rate of Pay: $18.76 to $20.63 per hour Beginning: On or Before 02/16/2021 or As Agreed Upon Deadline for Application: 01/26/2021 JOB SUMMARY: The Secretary is responsible for but not limited to the following: * Serves as confidential secretary to the Director of Finance and Operations and the Controller. * Serves as receptionist for the district office and directs inquiries and visitors to the appropriate individuals. Answers various inquiries from personnel and public. * Sorts and distributes mail. * District office inventory and supply management. * Provides backup for other positions as needed. * Maintains records for various district office functions and programs. * Handles claims for property insurance, ltd, life insurance, workers compensation insurance. * Manages enrollment and maintenance of the District&#8217;s hospitalization/medical and dental insurance plans. * Ensures the accuracy of all benefits enrollment information to provide vendors with accurate eligibility information. * Assists employees regarding benefits claim issues and plan changes. Enrolls employees with carriers and processes life status changes. * Communicates and assists with the coordination of the open enrollment process. * Maintains the petty cash account along with the reconciliation of the account. * Maintains the digital filing system. * Other duties as assigned by the Director of Finance and Operations and the Controller. DESIRED QUALIFICATIONS: Specific training or job experience required before appointment: * High School Diploma or equivalent. * Expert knowledge of Microsoft Excel and Word. * Ability to multi-task. * Accurate attention to detail. * Good analytical and problem solving skills. * Strong customer service skills. * Ability to work under deadlines. * Ability to complete tasks while working closely with others. * Mission of service. * Positive attitude. See why BHM Schools is the place to dream, believe and achieve. From early childhood, to kindergarten to graduation and to adulthood, the BHM School District provides a variety of opportunities for every age. Click HERE<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoEX3bX60a4OubvIl00Tqaksdp6aOtVlQbJpvtZVBjB-2FefYHgzV6p-2BLpkxLOz4WRipQTI9H98aQUDQicbcgcxjihs-3DIOfq_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loI9sd8CdKuNzr83L4UY60T8CAftPI-2BvVkXH02TjMpHC6gRMBcO8HEQqITKdgX7uIbwcSDOgdDsBvL5t3euv3iLy7Iw8c6jvELXGctOcc18UQI4Cj0Lx984M3D7z594LP6TlD69-2FBs0m1YrJOpxHZ0Ao-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090646647%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=ePGrdTMOv%2FU2f%2F0zRA8w%2Bm0UYFWUK40sKuu%2FoQJ%2F7kU%3D&reserved=0> or visit our website at www.bhmschools.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DhpEciOoV6iIrWI2yDDvI0IrhHdML-2B3fFpKZl-2FQvKQ-2FEJX3JiDDxBHnHIxtcP1OZC2oON_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loOhHXzpEbjpKBk5CkGEOoV9-2FVUHM7DHFB2GqmlUxD-2FCzNkS0HbJ98Jgju7PlaI-2Bw6v-2BguX-2FZ2k2tvt7RdkM9hC8JQvg0YuvVyhMtXxqPV9qYW6AivxAhvAw1q-2BqMOfUl4NhchqaQuJW2o5bsGMWy37k-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090656642%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=J7q2KRa2PT1UzEfuYac7pBtP3JWDr5Z7B%2FnlXKSGvcU%3D&reserved=0> to view a short video about our district. ________________________________ APPLICATION PROCEDURE: Applicants interested in this position must complete an application online by visiting our district website at www.bhmschools.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DhpEciOoV6iIrWI2yDDvI0IrhHdML-2B3fFpKZl-2FQvKQ-2FE6AIexv-2BaLD-2FywEHpfhwnzInUF_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loJEC-2FjRibUvGOTDTzEsDAg8MBXOTpqqfGxMICXIijR17BI2lUEYljZQPQlnthDzj-2Fbg-2FFxTuqLgka6CKmjhP232-2BHue9m4N3otj7ldBS1AEFyR-2FYtGCdmxidSBFrG8sYcOMdtfjc3lYOmZEHh-2BiZdZ4-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090656642%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=IJ0S%2B97%2B%2Fjr66E8zSxFbEFmgjs7%2FcAv9G9wcpcSH848%3D&reserved=0>.> District> Employment> Current Openings & Online Application<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoERYK2Zh98XtUUR6jdNhtDdrc8wwY60Tj5RaXqJfjUq8J3yH3K7oTQQWVeGHBmJZh715-2FUvqIVn4plnm1mvPCEgc-3Dy2QZ_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loL8DGP6pq2YP2YDwb7gHEE8l-2FQCqOFK6gU4j6QfQ83SC-2FmFf4yggtte3W2jHwln97qQp6CNj9sDQi0-2Fa2r9YQLj34zkP1J-2FSNCQahnWmvpTlIZdIsX5ABisGMYFhKtPUzRW8IMHGJsR9JFybR8U2w-2B8-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090666633%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=yzqO7UZWaz7HoPtJsZtDiqjy0nn4rJU9NA5eLs1rYAw%3D&reserved=0>. If you previously applied with BHM Schools and wish to update your application materials, login to AppliTrack<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoERYK2Zh98XtUUR6jdNhtDdrc8wwY60Tj5RaXqJfjUq8JFe2p9SCVZTBrA1gbScRih3rlFjGGhRP3BjxbON22fcYYrpv7qjTfoXL-2BS6z6NPcvZcoR_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loFW02wbjlOFic7NVQ9Zc8otA3ETFUNWmJuDt1qqmroopFdDPZnyJw4Oepi54116-2BYXwLIZRKscCAWZxUWbTXoXHe2Hn614LdwT28xxatrMgERgq0avK8Fmcx-2BP8yqhvddZK2-2BQ-2BuVVLfOdPRocCeaKs-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090666633%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=%2BhG075ya09qTpUJwpK8r%2BE4ZinZaEvNwKRZFUDCq1%2F8%3D&reserved=0> and select 'edit.' If you need technical support please visit applitrack.com/apphelp<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DhpEciOoV6iIrWI2yDDvI0I8HHc4W-2B0G5SMrg91Jh4MgY8knD-2F6fQ6fhbYgf-2Bu1ybuNkm_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loMkzDflbHHCiaWN5LrLcYp3NRTI-2BgBIyAkmP0jkMN3cbB-2BTzmHW7nc5v1RqepQk3JvL3Hw0sOkuNbc0GSUW8lWWmmjuIflSjia11Gr6xqHNTzdcBttazrZolsNTEGkuOvVZYcwzJk9mEBu5JZHennPw-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090676627%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=2Oaa9rowe7Uz4AzT3fmt71iqGODxRF9IlBDE29sFcOg%3D&reserved=0> for answers to frequently asked application questions or 'submit a request<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoEXlYkFlb-2F-2FrctnqGRlLbR53nl-2FdJYHGDOr7fW2CP6kAc3KXnjbwVfz3uY3Im62MlwOjsT0XJS8TNZ-2FN-2BcCh3fGI-3DJKcT_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loBpygWoABCDyB9ap0IPDtFWjUBr0CFKOoRr-2FPjiDNSq2guwJiTQZtYVWBaX-2B-2F6bdLlGkUZJ60dc9g7BjI6BrHrQ-2B-2BaV0TbTOHDjvYwXKk7Po14LR-2Bk5JT0a7cABMrSG75Y0x08UxCHHaExu1WZ-2BAG7I-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090676627%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=1DiIB3FvhRZjzoNHR%2F0CP3pZiXvCuRRdBKyWUW7tQTo%3D&reserved=0>' to AppliTrack for assistance with your application. Thank you, Human Resources Buffalo-Hanover-Montrose Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fu15334432.ct.sendgrid.net%2Fls%2Fclick%3Fupn%3DL3xUvN7mEMLEM3K-2BAfKoEXDryju31aA01BB-2BscJM9dszhjmLdlJFwNWXSjoO8ktumYI7YA6hoH14n9rS-2B2izArK0miAol-2BoZkuOiZ3vKxFU-3DOTjZ_pzu-2BuzhWfE-2F-2FDL0srH31bWx5XYWoZ4q9gFjKxaWzOFUksb0K1kG-2FCSG5cfM-2FMfxpEivWQg4pdNNaROWEfI9loEBsLLa-2FHoDYFEjP1IO6wcd-2BQ-2BgmZobgSXkaqeCMKFelPRK152LctawUvmgfKDDP4TkwM6Fv-2BDl8k-2B2MZUhI1EID1lcu5Uz4gKJTRDaLi3YzxA-2Bmia8-2FPP6xPWyJowlZUCfaiKjN3re5q-2FALDZuH61I-3D&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C3685f265f41e43f3a90508d8b739155b%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637460803090686622%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=AY1CbG1reFA17mTsIuk0lzeAJ41xb8ADDUZG8ESMNbw%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application Now


Date of Availability: On or Before 02/16/21
Date Closing: 01/26/21 or Until Filled
Business Office Personnel / Secretary

Status:           Full -Time 40 hours / week  Monday – Friday 7:30am – 4:00pm / 260 days per year
Position:        Office Personnel / Secretary
Location:        District Office
Rate of Pay:   $18.76 to $20.63 per hour
Beginning:     On or Before 02/16/2021 or As Agreed Upon
Deadline for Application: 01/26/2021


JOB SUMMARY:
The Secretary is responsible for but not limited to the following:
  • Serves as confidential secretary to the Director of Finance and Operations and the Controller.
  • Serves as receptionist for the district office and directs inquiries and visitors to the appropriate individuals. Answers various inquiries from personnel and public.
  • Sorts and distributes mail.
  • District office inventory and supply management.
  • Provides backup for other positions as needed.
  • Maintains records for various district office functions and programs.
  • Handles claims for property insurance, ltd, life insurance, workers compensation insurance.
  • Manages enrollment and maintenance of the District’s hospitalization/medical and dental insurance plans.
  • Ensures the accuracy of all benefits enrollment information to provide vendors with accurate eligibility information.
  • Assists employees regarding benefits claim issues and plan changes.  Enrolls employees with carriers and processes life status changes.
  • Communicates and assists with the coordination of the open enrollment process.
  • Maintains the petty cash account along with the reconciliation of the account.
  • Maintains the digital filing system.
  • Other duties as assigned by the Director of Finance and Operations and the Controller.
DESIRED QUALIFICATIONS:
Specific training or job experience required before appointment:
  • High School Diploma or equivalent.
  • Expert knowledge of Microsoft Excel and Word.
  • Ability to multi-task.
  • Accurate attention to detail.
  • Good analytical and problem solving skills.
  • Strong customer service skills.
  • Ability to work under deadlines.
  • Ability to complete tasks while working closely with others.
  • Mission of service.
  • Positive attitude.

See why BHM Schools is the place to dream, believe and achieve. From early childhood, to kindergarten to graduation and to adulthood, the BHM School District provides a variety of opportunities for every age.  Click HERE or visit our website at www.bhmschools.org to view a short video about our district. 
APPLICATION PROCEDURE:  Applicants interested in this position must complete an application online by visiting our district website at www.bhmschools.org.> District> Employment> Current Openings & Online Application.  If you previously applied with BHM Schools and wish to update your application materials, login to AppliTrack and select 'edit.'  If you need technical support please visit applitrack.com/apphelp for answers to frequently asked application questions or 'submit a request' to AppliTrack for assistance with your application.   
 
Thank you,
Human Resources

Buffalo-Hanover-Montrose Schools uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.