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Cabinet Administrative Assistant - Bloomington Public Schools

Posted on 2021-10-13 2:00:59 PM

Listing expires 2021-12-12 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fbloomington%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D6437&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C16eedaf4b9054d83c2e008d98e7bc8fc%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637697484595557507%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=9%2FdAxMprw3%2FXqbxKaNCgFb%2BLk0dgap8xjQZM%2Fvr5RN4%3D&reserved=0> Date of Availability: ASAP Date Closing: Until Filled Position: Cabinet Administrative Assistant Effective Date: ASAP Hours: 8 hours per day 5 days per week 261 days Salary: Class V - Clerical Unit Responsibilities: * Maintain general office organization, clerical and budget management and reporting, purchase orders and printed communication and correspondence; schedule meetings; maintain files; order equipment and supplies; maintain copier/printers (2) and NEOPOST mail machine. * Provide support in planning, logistics and materials for district special events and celebrations (e.g. Senior Achievement, Celebration of Service, Veterans Day, holiday cards, food drive, United Way campaign, back-to-school celebration); maintain district Google calendar of monthly events. * Process student transcript, health and other related requests, including confidential student records and transcripts, and employment background screening verifications. Custodian of all student records. * Answer or direct all calls received at District 6400 and 6300 extensions. Welcome and direct ESC meeting attendants and visitors. Maintain a high level of school security protocols. * Other duties as assigned. Required Experience: * Proficient in Google suite tools and Microsoft Office (Word, Excel, PowerPoint). * Strong communication and customer-service skills, including personable attitude, and ability to communicate effectively, both verbally and in writing. * Ability to work independently and multitask in a high-demand setting (e.g. phones, receptionist, customer service) * Strong problem-solving and analytical skills * Detail oriented to ensure tasks are completed in a timely manner * Five to seven years administrative assistance experience, preferably in an educational setting. Preferred Experience: * Familiarity with Filemaker, laserfiche, Skyward, Infinite Campus, and InDesign or comparable document design skills. * Knowledge of FERPA, student data privacy, and federal guidelines pertaining to student records and retention schedules strongly preferred. * Bi-lingual Education and Experience: * High school education or GED APPLICATION DEADLINE: Until filled Submit online application, cover letter, and resume by clicking on the &#8220;Apply&#8221; button in the top right Bloomington Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C16eedaf4b9054d83c2e008d98e7bc8fc%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637697484595567479%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2%2BpDXoG8%2FuHzt%2FFixcdcufXw3HUjDNhU1CbjfgKC9C8%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
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Date of Availability: ASAP
Date Closing: Until Filled
Position:
  Cabinet Administrative Assistant

Effective Date:
  ASAP

Hours:
  8 hours per day
  5 days per week
  261 days

Salary:
  Class V - Clerical Unit

Responsibilities:
  • Maintain general office organization, clerical and budget management and reporting, purchase orders and printed communication and correspondence; schedule meetings; maintain files; order equipment and supplies; maintain copier/printers (2) and NEOPOST mail machine.
  • Provide support in planning, logistics and materials for district special events and celebrations (e.g. Senior Achievement, Celebration of Service, Veterans Day, holiday cards, food drive, United Way campaign, back-to-school celebration); maintain district Google calendar of monthly events.
  • Process student transcript, health and other related requests, including confidential student records and transcripts, and employment background screening verifications. Custodian of all student records.
  • Answer or direct all calls received at District 6400 and 6300 extensions. Welcome and direct ESC meeting attendants and visitors. Maintain a high level of school security protocols.
  • Other duties as assigned.
Required Experience:
  • Proficient in Google suite tools and Microsoft Office (Word, Excel, PowerPoint).
  • Strong communication and customer-service skills, including personable attitude, and ability to communicate effectively, both verbally and in writing.
  • Ability to work independently and multitask in a high-demand setting (e.g. phones, receptionist, customer service)
  • Strong problem-solving and analytical skills
  • Detail oriented to ensure tasks are completed in a timely manner 
  • Five to seven years administrative assistance experience, preferably in an educational setting.
 
Preferred Experience:
  • Familiarity with Filemaker, laserfiche, Skyward, Infinite Campus, and InDesign or comparable document design skills.
  • Knowledge of FERPA, student data privacy, and federal guidelines pertaining to student records and retention schedules strongly preferred.
  • Bi-lingual
 
Education and Experience:
  • High school education or GED

APPLICATION DEADLINE:  Until filled
Submit online application, cover letter, and resume by clicking on the “Apply” button in the top right

Bloomington Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.