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Teaching and Learning Department Secretary - Brainerd Public Schools

Posted on 2021-10-13 3:31:52 PM

Listing expires 2021-12-12 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fnjpa%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D4601&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C32b64a42682e4bdc607508d98e887b32%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637697539119135150%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JmNITGU9xmNHn8gSOvegZMjw7YvqtdYbhVm%2FfCmtXYM%3D&reserved=0> Job Title: Teaching and Learning Department Secretary Reports To: Director of Teaching and Learning and A Comp Coordinator 12 month, full time as per contract Minimum Requirements: * High school diploma or equivelant * Advanced administrative support skills substantiated by training and relevant work experience. * Available for periodic evening or early morning meetings outside regular office hours. * Embodies high ethical standards and integrity. * Accepts responsibility for decisions and conduct. * Ability to establish working relationships with co-workers and function as part of a cohesive team. * Commitment to keep current with workplace innovations that enhance personal productivity. * Demonstrates proficiency in the use of computer software associated with the assignment. * Ability to conceptualize, evaluate, prioritize, and solve complex problems independently. * Ability to interact comfortably and confidently with the public. * Congenial telephone etiquette. * Consistently dependable and flexible. * Accepts new responsibilities/assignments willingly. * Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar. * Record maintenance skills. Ability to accurately compute and record mathematical data. * Energetic self-starter. Thorough, gives careful attention to details and effective customer-service. * Ability to communicate and monitor budgetary codes for A-Comp Program Abilities Required: * Demonstrates professionalism and contributes to a positive work environment. * Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills. * Maintain an acceptable attendance record and is punctual. * Anticipates time constraints. Manages tasks efficiently to meet deadlines. * Reacts productively to interruptions and changing conditions. * Displays a strong and positive customer service demeanor. Essential Functions: * Provides administrative-level support services. Handles multiple tasks simultaneously. * Organizes resources to carry out assignments. Plans and implements strategies to accomplish tasks within adopted time-frames. * Enter, process, and monitor budgetary codes and hourly timesheets for A-Comp Program. * Keeps administrators aware of work progress and pending deadlines. * Maintains open/effective communications. * Helps resolve problems. Promotes a safe, efficient, and effective work environment. * Maintains and supports system of tracking staff relicensure and the issuing of continuing education units. * Prepares computer documents. Maintains a systematic filing system that supports the efficient retrieval of records. Performs back up procedures to safeguard electronic/digital information. * Prepares timely paperwork. Collects, formats, and edits information. Verifies the accuracy of data. * Records minutes of identified meetings. * Greets and assists office visitors. Answers/directs phone calls. Takes messages. Manages calls efficiently. * Maintains an office calendar. Keeps administrators/staff informed about scheduled events. * Composes and prepares routine correspondence, memos, notes, emails, etc. * Consults with building staff to ensure that shared resources/facilities are used effectively. * Obtains vendor price quotes. Analyzes comparative data. Prepares requisitions for approval. * Maintain procurement files (e.g., transmittal letters, contracts, confirmations, guarantees, etc.). * Assists with special projects as directed. Helps coordinate building activities (e.g., conferences, orientation programs, recognition activities, in-service training, special events, etc.). * Prepares photocopies. Fixes minor equipment malfunctions. Contacts vendors as needed. * Maintains the confidentiality of privileged information. * Cross-trains with other office staff and assists with unexpected/urgent situations as needed. * Participates in staff meetings and professional growth opportunities as directed. * Performs other specific job-related duties as directed. Application Procedure: Apply online Brainerd ISD 181 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=04%7C01%7Cscsu-edpost%40stcloudstate.edu%7C32b64a42682e4bdc607508d98e887b32%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637697539119145145%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=GJ55HfzOp4fC1fk45%2BYx9vPk5mePVjISlBrGRjtEPAs%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application Now


Job Title: Teaching and Learning Department Secretary
Reports To: Director of Teaching and Learning and A Comp Coordinator
12 month, full time as per contract

Minimum Requirements:
  • High school diploma or equivelant
  • Advanced administrative support skills substantiated by training and relevant work experience.
  • Available for periodic evening or early morning meetings outside regular office hours.
  • Embodies high ethical standards and integrity.
  • Accepts responsibility for decisions and conduct.
  • Ability to establish working relationships with co-workers and function as part of a cohesive team.
  • Commitment to keep current with workplace innovations that enhance personal productivity.
  • Demonstrates proficiency in the use of computer software associated with the assignment.
  • Ability to conceptualize, evaluate, prioritize, and solve complex problems independently.
  • Ability to interact comfortably and confidently with the public.
  • Congenial telephone etiquette.
  • Consistently dependable and flexible.
  • Accepts new responsibilities/assignments willingly.
  • Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar.
  • Record maintenance skills. Ability to accurately compute and record mathematical data.
  • Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.
  • Ability to communicate and monitor budgetary codes for A-Comp Program
Abilities Required:
  • Demonstrates professionalism and contributes to a positive work environment.
  • Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills.
  • Maintain an acceptable attendance record and is punctual.
  • Anticipates time constraints. Manages tasks efficiently to meet deadlines.
  • Reacts productively to interruptions and changing conditions.
  • Displays a strong and positive customer service demeanor.
Essential Functions: 
  • Provides administrative-level support services. Handles multiple tasks simultaneously.
  • Organizes resources to carry out assignments. Plans and implements strategies to accomplish tasks within adopted time-frames.
  • Enter, process, and monitor budgetary codes and hourly timesheets for A-Comp Program.
  • Keeps administrators aware of work progress and pending deadlines.
  • Maintains open/effective communications.
  • Helps resolve problems. Promotes a safe, efficient, and effective work environment.
  • Maintains and supports system of tracking staff relicensure and the issuing of continuing education units.
  • Prepares computer documents. Maintains a systematic filing system that supports the efficient retrieval of records. Performs back up procedures to safeguard electronic/digital information. 
  • Prepares timely paperwork. Collects, formats, and edits information. Verifies the accuracy of data. 
  • Records minutes of identified meetings.
  • Greets and assists office visitors. Answers/directs phone calls. Takes messages. Manages calls efficiently.
  • Maintains an office calendar. Keeps administrators/staff informed about scheduled events.
  • Composes and prepares routine correspondence, memos, notes, emails, etc.
  • Consults with building staff to ensure that shared resources/facilities are used effectively.
  • Obtains vendor price quotes. Analyzes comparative data. Prepares requisitions for approval.
  • Maintain procurement files (e.g., transmittal letters, contracts, confirmations, guarantees, etc.).
  • Assists with special projects as directed. Helps coordinate building activities (e.g., conferences, orientation programs, recognition activities, in-service training, special events, etc.).
  • Prepares photocopies. Fixes minor equipment malfunctions. Contacts vendors as needed.
  • Maintains the confidentiality of privileged information.
  • Cross-trains with other office staff and assists with unexpected/urgent situations as needed.
  • Participates in staff meetings and professional growth opportunities as directed.
  • Performs other specific job-related duties as directed. 
Application Procedure:
Apply online

Brainerd ISD 181 uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.