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Office Manager, High School - St. Paul City School

Posted on 2022-11-22 12:34:21 PM

Listing expires 2023-01-21 12:00:00 AM

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The High School Office Manager is responsible for the effective management of the following essential office functions at St. Paul City School. Attendance * Maintain the attendance process to ensure that attendance records are accurate, student families are being contacted when necessary. * Track attendance from teachers and mark students with appropriate attendance events * Record all student tardies and absences from the daily record sheet * Make daily attendance phone calls to parents * Build relationships with families to support student success. * Manage the truancy process with collaboration from Dean of Students Transportation * Collaborate with transportation coordinator and assist families regarding transportation concerns * Set up transportation for new students as they enroll * Manage bus card requests, orders and hand out cards as needed Office Support * Be the contact for high school families, visitors, and students on the phone, email, and in person. * Maintain the filing system for important paperwork including business, financial and human resource files. * Provide basic first aid, first aid kit organization and medication management * Ensure that supply cabinets and storage area are orderly and/or in proper working condition and all supplies are well stocked and available for staff and student use * Meet weekly with Social Worker and Dean of Students to review student related issues and update as needed * Intake and evaluate staff order requests and send to Executive Director for final approval * Coordinate Outward Bound Insight Days and Expedition, act as lead contact for Outward Bound coordinator * Attend events as assigned * Attends all school staff meetings when requested by the supervisor Physical Demands * Ability to lift up to 20 pounds on a daily basis. * Able to stand or sit for extended periods up to 2 hours. Qualifications: * High School diploma or equivalent * Excellent customer service skills and the ability to maintain confidentiality of information * Experience with culturally diverse communities * Strong skills in organization, time management, written and verbal communication; flexible and detail oriented * Fluent in written and verbal English; bilingual abilities in Spanish preferred * Proven knowledge and ability in the use of Microsoft Office programs and office equipment. * Interest in performing a critical support role and the ability to excel in a fast-paced environment * Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures * Enjoys working with high school students. Application To apply, email a cover letter, resume, and two references to Jazmine Compton, Operations Manager: jcompton@spcsmn.org<mailto:jcompton@spcsmn.org>. Job Type: * Full-time * High School (Grades 9-12) * Reports to: Director of Operations * Salary: $33,000-$45,000 commensurate to experience Job Type: Full-time Salary: $33,000.00 - $45,000.00 per year Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * 8 hour shift * Monday to Friday * 10 months of the year

The High School Office Manager is responsible for the effective management of the following essential office functions at St. Paul City School.

Attendance

  • Maintain the attendance process to ensure that attendance records are accurate, student families are being contacted when necessary.
  • Track attendance from teachers and mark students with appropriate attendance events
  • Record all student tardies and absences from the daily record sheet
  • Make daily attendance phone calls to parents
  • Build relationships with families to support student success.
  • Manage the truancy process with collaboration from Dean of Students

Transportation

  • Collaborate with transportation coordinator and assist families regarding transportation concerns
  • Set up transportation for new students as they enroll
  • Manage bus card requests, orders and hand out cards as needed

Office Support

  • Be the contact for high school families, visitors, and students on the phone, email, and in person.
  • Maintain the filing system for important paperwork including business, financial and human resource files.
  • Provide basic first aid, first aid kit organization and medication management
  • Ensure that supply cabinets and storage area are orderly and/or in proper working condition and all supplies are well stocked and available for staff and student use
  • Meet weekly with Social Worker and Dean of Students to review student related issues and update as needed
  • Intake and evaluate staff order requests and send to Executive Director for final approval
  • Coordinate Outward Bound Insight Days and Expedition, act as lead contact for Outward Bound coordinator
  • Attend events as assigned
  • Attends all school staff meetings when requested by the supervisor

Physical Demands

  • Ability to lift up to 20 pounds on a daily basis.
  • Able to stand or sit for extended periods up to 2 hours.

Qualifications:

  • High School diploma or equivalent
  • Excellent customer service skills and the ability to maintain confidentiality of information
  • Experience with culturally diverse communities
  • Strong skills in organization, time management, written and verbal communication; flexible and detail oriented
  • Fluent in written and verbal English; bilingual abilities in Spanish preferred
  • Proven knowledge and ability in the use of Microsoft Office programs and office equipment.
  • Interest in performing a critical support role and the ability to excel in a fast-paced environment
  • Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures
  • Enjoys working with high school students.

Application

To apply, email a cover letter, resume, and two references to Jazmine Compton, Operations Manager: jcompton@spcsmn.org.

Job Type:

  • Full-time
  • High School (Grades 9-12)
  • Reports to: Director of Operations
  • Salary: $33,000-$45,000 commensurate to experience

Job Type: Full-time

Salary: $33,000.00 - $45,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • 10 months of the year