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Building Administrative Assistant - Prior Lake-Savage Area Schools

Posted on 2023-03-17 1:17:36 PM

Listing expires 2023-05-16 12:00:00 AM

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Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fpriorlake%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D5533&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C0a5842e0bb09493de6b708db2713e153%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638146738560888151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=51iqb6hSRHoaNlDyqorlz7HC8ysYclRbgnTJR89Yh0M%3D&reserved=0> Date of Availability: August Date Closing: 03/24/2023 Building Administrative Assistant 8 hrs/day, 10 Months (212 Days/yr) $23.10/hr - Step 1, Category C Prior Lake-Savage Secretaries Federation #4887 QUALIFICATIONS: 1. Bachelor&#8217;s degree in related field preferred. High school diploma or GED and training and/or experience as a secretary required. 2. Proficiency with software data management, databases, and word processing. 3. Excellent written and verbal communication skills. 4. Strong interpersonal skills and work ethic. 5. Strong organizational skills. 6. Experience with or understanding the importance of confidentiality within the workings of a large complex organization. REPORTS TO: Principal or designee JOB GOALS: To provide organizational support and clerical assistance in the school office. PERFORMANCE RESPONSIBILITIES: 1. Provides secretarial support for principal and other designated staff. 2. Provides a welcoming atmosphere, information and direction for visitors, students and staff. 3. Prepares and updates building website, informational publications and announcements. 4. Creates, manages and updates student information records and announcements. 5. Develops and maintains student information in multiple software programs. 6. Coordinates kindergarten registration, student assessments and before/after programs. 7. Designs and generates computer reports. 8. Provides technical support to staff and families. 9. Assists with coordinating State and district testing. 10. Enforces building security and communicates building emergency and evacuation protocol. 11. Assists health office and refers first aid situations. 12. Maintains the budget, facilitates payments and expedites orders. 13. Collects fees and processes bank deposits. 14. Processes absence reports and time cards for certified and non-certified staff. 15. Reconciles absences with sub and employee management systems. 16. Supports Head Secretary in assigned tasks and duties necessary to meet the overall building needs determined by the principal. 17. Performs other duties and responsibilities as assigned. Prior Lake-Savage Area Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C0a5842e0bb09493de6b708db2713e153%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638146738560888151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3FdE9h09U%2B29FHU3dYUuf236RcQ74wGShMX9UwZh6mc%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
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Date of Availability: August
Date Closing: 03/24/2023
Building Administrative Assistant
8 hrs/day, 10 Months (212 Days/yr)
$23.10/hr  - Step 1, Category C
Prior Lake-Savage Secretaries Federation #4887

QUALIFICATIONS:
  1. Bachelor’s degree in related field preferred.  High school diploma or GED and training and/or experience as a secretary required.
  2. Proficiency with software data management, databases, and word processing.
  3. Excellent written and verbal communication skills.
  4. Strong interpersonal skills and work ethic.
  5. Strong organizational skills.
  6. Experience with or understanding the importance of confidentiality within the workings of a large complex organization.
REPORTS TO:           Principal or designee
 
JOB GOALS:              To provide organizational support and clerical assistance in the school office.
 
PERFORMANCE RESPONSIBILITIES:
 
  1. Provides secretarial support for principal and other designated staff.
  2. Provides a welcoming atmosphere, information and direction for visitors, students and staff.
  3. Prepares and updates building website, informational publications and announcements.
  4. Creates, manages and updates student information records and announcements.
  5. Develops and maintains student information in multiple software programs.
  6. Coordinates kindergarten registration, student assessments and before/after programs.
  7. Designs and generates computer reports.
  8. Provides technical support to staff and families.
  9. Assists with coordinating State and district testing.  
  10. Enforces building security and communicates building emergency and evacuation protocol.       
  11. Assists health office and refers first aid situations.
  12. Maintains the budget, facilitates payments and expedites orders.
  13. Collects fees and processes bank deposits.
  14. Processes absence reports and time cards for certified and non-certified staff.
  15. Reconciles absences with sub and employee management systems.
  16. Supports Head Secretary in assigned tasks and duties necessary to meet the overall building needs determined by the principal.
  17. Performs other duties and responsibilities as assigned.
 
 





 

Prior Lake-Savage Area Schools uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.