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Operations Coordinator - Twin Cities Academy

Posted on 2023-09-18 11:01:03 AM

Listing expires 2023-11-17 12:00:00 AM

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Twin Cities Academy 690 Birmingham St., Saint Paul, MN, 55106 Job Description Position: Operations Coordinator Reports To: Director of Operations Job Summary This position is responsible for supporting the front office and business operations in collaboration with the Director of Operations. Key Performance Indicators 1. Ability to pay close attention to detail and accurately input data into a variety of data systems. 2. Organize and manage a variety of tasks at one time. 3. Meet timelines and compliance requirements for accounts payable, receivable and bank deposits. 4. Processing student enrollment 5. Meet timelines as needed for enrollment input for MARSS 6. Maintain front office student records 7. Provide coverage of main phone and front desk support as needed 8. Support improvement of business processes, systems, and quality check 9. Order and maintain records of departmental purchases and school orders 10. Other duties as assigned Essential Functions &#9679; Order all non-instructional supplies as needed &#9679; Prepare and submit invoices for payment on a weekly basis and submit to outside accounting provider and Director of Operations for review &#9679; Manage TCA Amazon account &#9679; Prepare bank deposits and submit to outside accounting provider and Director of Operations for review &#9679; Input all new student enrollments and prepare Welcome Letter, work with Director of Technology for student email information and Chromebook distribution &#9679; Maintain all student files &#9679; Maintain all vendor files &#9679; Provide backup for the Front Desk receptionist duties as required &#9679; Prepare and electronically distribute weekly newsletter &#9679; Order and manage uniform sales and inventory &#9679; Issue fees in Infinite Campus as needed &#9679; Other front office duties as assigned by the Director of Operations Qualifications Required: Degree in Human Resources, Business, Finance or a related field. Experience work in a non-profit business setting. Environmental, Cognitive and Physical Demands 1. Ability to work in an environment with multiple distractions. 2. Ability to work on multiple tasks simultaneously. 3. Ability to direct, delegate and communicate effectively. 4. Ability to lift up to 30 lbs. To Apply Complete application at: https://docs.google.com/forms/d/e/1FAIpQLScu7xwrpbusPdPSxIDV9CrelazWmCO_1dgSnNOWonxQjzGfdw/viewform<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fforms%2Fd%2Fe%2F1FAIpQLScu7xwrpbusPdPSxIDV9CrelazWmCO_1dgSnNOWonxQjzGfdw%2Fviewform&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C99b1e714784c4dd17d7e08dbb86048f9%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638306496632542170%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata=bCNMrT9MummohhycbETMnRKkSQ898GlUDcvC6Mq6PBg%3D&reserved=0> Email your resume and cover letter to hr@twincitiesacademy.org<mailto:hr@twincitiesacademy.org>

Twin Cities Academy

690 Birmingham St., Saint Paul, MN, 55106

 

Job Description

 

Position:  Operations Coordinator             Reports To:  Director of Operations

 

Job Summary

 

This position is responsible for supporting the front office and business operations in collaboration with the Director of Operations.

 

Key Performance Indicators

 

1.  Ability to pay close attention to detail and accurately input data into a variety of data systems.

2.  Organize and manage a variety of tasks at one time.

3.  Meet timelines and compliance requirements for accounts payable, receivable and bank deposits.

4.  Processing student enrollment

5.  Meet timelines as needed for enrollment input for MARSS

6.  Maintain front office student records

7.  Provide coverage of main phone and front desk support as needed

8.  Support improvement of business processes, systems, and quality check

9.  Order and maintain records of departmental purchases and school orders

10. Other duties as assigned

 

Essential Functions

 

      Order all non-instructional supplies as needed

      Prepare and submit invoices for payment on a weekly basis and submit to outside accounting provider and Director of Operations for review

      Manage TCA Amazon account

      Prepare bank deposits and submit to outside accounting provider and Director of Operations for review

      Input all new student enrollments and prepare Welcome Letter, work with Director of Technology for student email information and Chromebook distribution

      Maintain all student files

      Maintain all vendor files

      Provide backup for the Front Desk receptionist duties as required

      Prepare and electronically distribute weekly newsletter

      Order and manage uniform sales and inventory

      Issue fees in Infinite Campus as needed

      Other front office duties as assigned by the Director of Operations

Qualifications

 

Required: Degree in Human Resources, Business, Finance or a related field. Experience work in a non-profit business setting.

 

Environmental, Cognitive and Physical Demands

 

1.  Ability to work in an environment with multiple distractions.

 

2.  Ability to work on multiple tasks simultaneously.

 

3. Ability to direct, delegate and communicate effectively.

 

4.  Ability to lift up to 30 lbs.

 

 

To Apply

 

 

Complete application at:  https://docs.google.com/forms/d/e/1FAIpQLScu7xwrpbusPdPSxIDV9CrelazWmCO_1dgSnNOWonxQjzGfdw/viewform

 

Email your resume and cover letter to hr@twincitiesacademy.org

 


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