Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fsspps%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D3358&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C200bc417d6f44269129e08dbb8665f19%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638306522067829504%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=e9p2mi9JirsGWUa7rqcy9J2%2Fp%2BsvLMzrT4FELAhO7qA%3D&reserved=0>
Effective immediately, the Human Resources Department will accept online applications for the position of Office Assistant (Class III) at our Secondary Building. This is a 10-month, full-time position, and reports to the Building Principal. The hourly rate of pay is $22.60 per hour, based on the 2022-24 master agreement between SSP School District #6 and Local 12 Office & Professional Employees International Union.
Application Process: To be considered for this position, submit an online application and resume at www.sspps.org. Posting will remain open until the position is filled.
Job Summary
This position operates the central phone lines, directs visitors and provides clerical support to the building administrators and general office area.
Job Functions
* Perform clerical duties such as typing and distribution of correspondence, forms, and surveys, answering phones, schedule appointments, greeting and screening visitors and answering questions or directing visitors to appropriate locations, filing, copying, processing mail, scheduling appointments, organizing department information, and maintaining records.
* Greet and sign in all building visitors and ensure policies and procedures are followed.
* Manage multiple phone lines (answer, transfer and page).
* Assist and direct students, parents, staff, and visitors.
* Maintain and coordinate office conference room schedule.
* Assist in preparing mailings.
* Manage and distribute forms for students (i.e. theft, visitors, Bring A Friend, etc.).
* Email teachers when student visitors are coming into the building.
* Maintain forms from social services agencies – keep a copy, send original down to records, and call down students.
* Manage, update and maintain accurate student attendance records and communication logs with families.
* Serve as back up to collect, read, and distribute announcements.
* Assist with payment for transcripts and student money collections as needed.
* Track attendance and deal with day-to-day obligations of service students.
* Manage confiscated cell phones and other electronic devices taken by staff including write up referral, inform office administration, secure the devices once collected, and return to student or parent (situation dependent).
* Maintain confidentiality with students, staff, and community.
* Assist during evening conferences and schedule handout days.
* Model the 1B Learner Profile for students, families and staff.
* Serve as a back-up where needed.
* Cultivate and develop inclusive and equitable working relationships with all students, staff, families and community members.
* Adhere to staff and program guidelines and district procedures and policies.
* Demonstrated prompt, regular and reliable attendance.
* Other duties as assigned.
Knowledge, Skills and Abilities Required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* High School diploma or equivalent.
* One to three years previous experience in a clerical position.
* Demonstrated ability to perform clerical duties such as answering multiple phone lines, typing, copying, filing and maintaining routine records.
* Experience answering multiple phone lines.
* Strong organization skills and ability to multitask
* Ability to perform computer functions, including the use of Google apps, email, Internet navigation and Microsoft Office
* Excellent customer service skills.
* Experience working in a school environment.
* Ability to communicate effectively with students, staff, parents and community.
* Desire, patience, and compassion to work with middle school and high school age students.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear, stoop, lift, use hands for fingering, grasping and feeling, wrists, hands and/or fingers for repetitive motions. The employee is occasionally required to kneel, crouch, reach, stand and walk. The employee must frequently lift and/or move up to 10 pounds. The employee is occasionally required to lift and/or move up to and over 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
South St. Paul Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C200bc417d6f44269129e08dbb8665f19%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638306522067829504%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4lr3OXuRf51SZ43LFMKCLTTMnkuVNukuAlEY5f%2Fbpcw%3D&reserved=0> system from Frontline Education to manage employment applications online
This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application NowEffective immediately, the Human Resources Department will accept online applications for the position of Office Assistant (Class III) at our Secondary Building. This is a 10-month, full-time position, and reports to the Building Principal. The hourly rate of pay is $22.60 per hour, based on the 2022-24 master agreement between SSP School District #6 and Local 12 Office & Professional Employees International Union.
Application Process: To be considered for this position, submit an online application and resume at www.sspps.org. Posting will remain open until the position is filled.
Job SummaryThis position operates the central phone lines, directs visitors and provides clerical support to the building administrators and general office area.
Job Functions - Perform clerical duties such as typing and distribution of correspondence, forms, and surveys, answering phones, schedule appointments, greeting and screening visitors and answering questions or directing visitors to appropriate locations, filing, copying, processing mail, scheduling appointments, organizing department information, and maintaining records.
- Greet and sign in all building visitors and ensure policies and procedures are followed.
- Manage multiple phone lines (answer, transfer and page).
- Assist and direct students, parents, staff, and visitors.
- Maintain and coordinate office conference room schedule.
- Assist in preparing mailings.
- Manage and distribute forms for students (i.e. theft, visitors, Bring A Friend, etc.).
- Email teachers when student visitors are coming into the building.
- Maintain forms from social services agencies – keep a copy, send original down to records, and call down students.
- Manage, update and maintain accurate student attendance records and communication logs with families.
- Serve as back up to collect, read, and distribute announcements.
- Assist with payment for transcripts and student money collections as needed.
- Track attendance and deal with day-to-day obligations of service students.
- Manage confiscated cell phones and other electronic devices taken by staff including write up referral, inform office administration, secure the devices once collected, and return to student or parent (situation dependent).
- Maintain confidentiality with students, staff, and community.
- Assist during evening conferences and schedule handout days.
- Model the 1B Learner Profile for students, families and staff.
- Serve as a back-up where needed.
- Cultivate and develop inclusive and equitable working relationships with all students, staff, families and community members.
- Adhere to staff and program guidelines and district procedures and policies.
- Demonstrated prompt, regular and reliable attendance.
- Other duties as assigned.
Knowledge, Skills and Abilities RequiredTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High School diploma or equivalent.
- One to three years previous experience in a clerical position.
- Demonstrated ability to perform clerical duties such as answering multiple phone lines, typing, copying, filing and maintaining routine records.
- Experience answering multiple phone lines.
- Strong organization skills and ability to multitask
- Ability to perform computer functions, including the use of Google apps, email, Internet navigation and Microsoft Office
- Excellent customer service skills.
- Experience working in a school environment.
- Ability to communicate effectively with students, staff, parents and community.
- Desire, patience, and compassion to work with middle school and high school age students.
Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear, stoop, lift, use hands for fingering, grasping and feeling, wrists, hands and/or fingers for repetitive motions. The employee is occasionally required to kneel, crouch, reach, stand and walk. The employee must frequently lift and/or move up to 10 pounds. The employee is occasionally required to lift and/or move up to and over 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
South St. Paul Public Schools uses the applicant tracking system from Frontline Education to manage employment applications onlineThis email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
