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Office Manager, Upper School (2023-2024) - Full Time - Nova Classical Academy, St Paul MN

Posted on 2023-11-20 9:17:15 AM

Listing expires 2024-01-19 12:00:00 AM

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To apply, visit www.novaclassical.org/careers<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.novaclassical.org%2Fcareers&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347429492%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Q2n7QGcxF3pw07TvENgWKtxlHDSMBiV%2FXS%2B40XsWg5k%3D&reserved=0> and click "Browse Current Openings" OVERVIEW OF RESPONSIBILITIES The Office Manager, Upper School is responsible for supporting Nova Classical&#8217;s students and teachers with dedication, enthusiasm, adaptability, kindness, passion, and energy. Much of the work of an Office Manager consists of administrative and clerical support to the school Principal, in addition to faculty and staff in support of the academic and business operations of Nova Classical. The Office Manager is employed at-will and operates as a professional within the guidelines established by Nova Classical Academy. In cooperation with Nova Classical staff and volunteers, the Office Manager works to fulfill the school&#8217;s mission in the following areas of responsibility: AREAS OF RESPONSIBILITY * Performs administrative and clerical duties under the direction of the Upper School Principal in support of US Principal, faculty, and other staff * Serves as the primary point of contact for the Upper School for internal and external requests related to the Upper School &#8211; School of Logic and School of Rhetoric * Maintains MARSS data and reporting, including regular data uploads to the Minnesota Department of Education * Updates and maintains the School Information System, as needed, including but not limited to: student enrollment/withdrawal, report cards, attendance/absence data, and other reporting as required or requested * Ensures accurate daily attendance for Upper School students and provides applicable disciplinary and/or truancy attendance report as requested * Creates and/or collects and distributes school forms, enrollment materials, and other information or data, as required * Coordinates and manages annual events, which may include working occasional evenings and/or weekends to ensure event success * Oversees US office operations including supply ordering, inventory, file systems, and other items as directed * Support of and assistance with District initiatives, programs, and events, as needed * Adherence to Nova policies and procedures * Other duties as assigned REQUIRED QUALIFICATIONS AND SKILLS * Associate&#8217;s Degree or High school diploma/GED and at least two years of experience in an administrative role; or, equivalent education and/or experience in a related field * Strong interpersonal skills * Excellent verbal and written communication skills * Strong attention to detail and organizational skills * Current and/or previous experience working in an administrative or clerical role * Proficiency with the Microsoft Office Suite and other professional business software * Knowledge of health and safety rules and regulations, including basic first-aid procedures DESIRABLE QUALIFICATIONS AND SKILLS * Bachelor&#8217;s Degree * Current and/or previous experience working in a K-12 or other academic setting * Experience with Student Information System(s), including Infinite Campus * Experience and/or familiarity with charter schools and/or the classical model of education * Current First Aid, CPR/AED Certification or willingness to obtain/renew PHYSICAL DEMANDS * Must be able to remain in a stationary position and/or walk for periods of one hour or more * Frequent lifting up to 25 pounds and occasional lifting up to 40 pounds * Frequent sitting for periods of 2 hours or more * Must be able to exchange accurate information with students, teachers, parents, and staff * Regular operation of a computer or other office machines * Exerting up to 50 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects in the performance of the job * Duties are generally performed in an office setting, where some environmental hazards and/or risks may be present JOB SUMMARY The primary role of an Office Manager is to enhance the learning environment for students by providing effective, efficient administrative support; engaging in appropriate customer service, and modeling intellectual and principled living by demonstrating character and intellectual virtues in accordance with Nova Classical Academy&#8217;s classical education tradition. [https://lh5.googleusercontent.com/euo6OnpiLx_5_u5PEJbsnGe9RWfG_xp7W0ANjfSJUuI_StriaORXLCm9QpHGZx8uGxBIS3Z1BZBxSnkTo0qo-O8SCI0zq7PT7sFw-O1azYeW21G37fET5OZBgg4h6oh7vM7W_iL0] Human Resources Department 1455 Victoria Way, St. Paul, MN 55102 P: 651.209.6320 &#8226; F: 651.209.6325 &#8226; novaclassical.org<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnovaclassical.org%2F&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347429492%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=wjtNCKnyJUdalMVMQvL1pS%2FEZwBG%2BqEY8Spna%2FtU3OU%3D&reserved=0> Twitter<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftwitter.com%2FNovaClassical&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347429492%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Sm%2BAQT%2F%2FwiRHsG9tz%2Fq6hZ3biXZ1WIdMqCn%2BRdLEJoc%3D&reserved=0> &#8226; Instagram<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.instagram.com%2Fnovaclassical&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347429492%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xj2vP%2FGR62SbVzXVX6zRCkRHWsPT4jDEk8EE2lKGn6A%3D&reserved=0> &#8226; Facebook<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2Fnovaclassical&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347741971%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=wOEKaY7asgt2tn4qjX3db7bxCVjE%2BYxok%2FZBf%2BREyZg%3D&reserved=0> Interested in working at Nova? Visit us at www.novaclassical.org/careers<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.novaclassical.org%2Fcareers&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7Cf93dcf29a4714cba345d08dbe9dbc490%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638360902347741971%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DqTGo16Csw4q4PVo%2F1E4UWeuFDr5viY8Qw82CwT%2FoXU%3D&reserved=0>.

Human Resources Department

1455 Victoria Way, St. Paul, MN 55102

P: 651.209.6320 F: 651.209.6325 novaclassical.org  

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Interested in working at Nova? Visit us at www.novaclassical.org/careers

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