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Clerical, Class I (Student Services/Special Ed) - St. Cloud Area School District 742

Posted on 2024-02-26 12:51:45 PM

Listing expires 2024-04-26 12:00:00 AM

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Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fisd742%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D7449&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C22aab828b43b4b853e7008dc36fbf996%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638445703050873441%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=%2FR2LwKqNUOQLiXJ6kbqHJumHSpOJiDY5Hk9Ry6Iaq74%3D&reserved=0> TYPE OF POSITION: Monday-Friday, 8.0 hrs/day, specific hours to be determined 200-day clerical work schedule Hours may vary based on program needs REPORTS TO: Building Principals, immediate supervisor SUPERVISION: None QUALIFICATIONS: * Required: High School Diploma or GED; and up to 1 year of general office experience * Preferred: bilingual, Spanish or Somali POSITION SUMMARY: This is the first level in the four level clerical group and is responsible for performing routine administrative support duties that could include filing and copying a variety of materials, entering and reconciling data, typing, answering telephones, cashiering, providing customer service, and scheduling a variety of events and meetings. RESPONSIBILITIES SPECIFIC TO SPECIAL EDUCATION AND STUDENT SERVICES ONLY: * Copying * Introduce Third Party Billing at IEP Meetings * Phone Calling for Staff * Filling Cumulative Student Files * Printing Individual Education Plans * Transferring Files at the End of the Year * Organize files for Probationary Teachers * Records Requests and Record Releases * Verify Meeting Times SALARY: $15.65/hr-$18.07/hr (dependent on qualifications and experience) APPLICATION PROCESS: Online application, www.isd742.org<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.isd742.org%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C22aab828b43b4b853e7008dc36fbf996%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638445703050884386%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=oOQvxDo1F5OsXW4Ki2CqMDHs5CGVjVFznCyYUo9NWRQ%3D&reserved=0> PROFESSIONAL RESPONSIBILITIES: * Maintain accurate records * Communicate with families and public * Contribute to the school and district * Grow and develop professionally * Show professionalism * Maintain Confidentiality KNOWLEDGE: * Customer service principles * English language, grammar, and punctuation * Modern office procedures, methods, and equipment * Meeting and/or special event scheduling techniques * Basic report preparation techniques * Recordkeeping principles * Keyboarding techniques * Filing principles and practices SKILLS: * Using computers and related software applications * Providing customer service * Filing * Scheduling and coordinating special events and meetings * Keyboarding * Using modern office equipment * Maintaining records and files * Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction ESSENTIAL DUTIES: * Performs various routine clerical duties; utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, making photocopies, faxing documents, typing, requisitioning supplies, and monitoring and restocking office supplies and materials * Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in assigned area of responsibility * Files documents alphabetically, numerically, or by other prescribed methods * Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail * Schedules meetings and/or special events, which includes: preparing and disseminating invitations, meeting announcements, and notices, assembling applicable materials, scheduling rooms, receiving attendance confirmations, and/or performing other related activities * Assists with tracking a variety of fiscal information, which may include: grants, credit card purchases, petty cash, expenditures, deposits, cash sales, and/or other related items * Responds to requests for information from the general public; answers routine questions; directs callers to appropriate internal departments and/or external organizations * Other duties as assigned PHYSICAL FACTORS: * Frequent: walking, standing, sitting, hearing, talking, and seeing * Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. It is the prerogative of the District to assign staff so as to best meet the needs of the District. St. Cloud Area School District 742 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C22aab828b43b4b853e7008dc36fbf996%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638445703050892279%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=iSuqWFX%2B5Xmx0HqWzdn%2F0PBUnyDN0ryeMrt3stYyC8Y%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application Now



TYPE OF POSITION:
Monday-Friday, 8.0 hrs/day, specific hours to be determined
200-day clerical work schedule 
Hours may vary based on program needs
 
REPORTS TO:
Building Principals, immediate supervisor
 
SUPERVISION:
None
 
QUALIFICATIONS:
  • Required: High School Diploma or GED; and up to 1 year of general office experience
  • Preferred: bilingual, Spanish or Somali
 
POSITION SUMMARY:
This is the first level in the four level clerical group and is responsible for performing routine administrative support duties that could include filing and copying a variety of materials, entering and reconciling data, typing, answering telephones, cashiering, providing customer service, and scheduling a variety of events and meetings.
 
RESPONSIBILITIES SPECIFIC TO SPECIAL EDUCATION AND STUDENT SERVICES ONLY:
  • Copying
  • Introduce Third Party Billing at IEP Meetings
  • Phone Calling for Staff
  • Filling Cumulative Student Files
  • Printing Individual Education Plans
  • Transferring Files at the End of the Year
  • Organize files for Probationary Teachers
  • Records Requests and Record Releases
  • Verify Meeting Times
 
SALARY: 
$15.65/hr-$18.07/hr (dependent on qualifications and experience)
 
APPLICATION PROCESS:
Online application, www.isd742.org   

PROFESSIONAL RESPONSIBILITIES:
  • Maintain accurate records
  • Communicate with families and public
  • Contribute to the school and district
  • Grow and develop professionally
  • Show professionalism
  • Maintain Confidentiality
 
KNOWLEDGE:
  • Customer service principles
  • English language, grammar, and punctuation
  • Modern office procedures, methods, and equipment
  • Meeting and/or special event scheduling techniques
  • Basic report preparation techniques
  • Recordkeeping principles
  • Keyboarding techniques
  • Filing principles and practices
 
SKILLS:
  • Using computers and related software applications
  • Providing customer service
  • Filing
  • Scheduling and coordinating special events and meetings
  • Keyboarding
  • Using modern office equipment
  • Maintaining records and files
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction
 
ESSENTIAL DUTIES:
  • Performs various routine clerical duties; utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, making photocopies, faxing documents, typing, requisitioning supplies, and monitoring and restocking office supplies and materials
  • Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in assigned area of responsibility
  • Files documents alphabetically, numerically, or by other prescribed methods
  • Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail
  • Schedules meetings and/or special events, which includes: preparing and disseminating invitations, meeting announcements, and notices, assembling applicable materials, scheduling rooms, receiving attendance confirmations, and/or performing other related activities
  • Assists with tracking a variety of fiscal information, which may include: grants, credit card purchases, petty cash, expenditures, deposits, cash sales, and/or other related items
  • Responds to requests for information from the general public; answers routine questions; directs callers to appropriate internal departments and/or external organizations
  • Other duties as assigned
 
PHYSICAL FACTORS:
  • Frequent:  walking, standing, sitting, hearing, talking, and seeing 
  • Light Work:  exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects 
 
All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment.  Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement.  Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work.
 
It is the prerogative of the District to assign staff so as to best meet the needs of the District.
 

St. Cloud Area School District 742 uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.