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Administrative Assistant - East Grand Forks Public Schools

Posted on 2024-06-10 3:53:04 PM

Listing expires 2024-06-17 12:00:00 AM

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Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fegfk12%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D368&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C6c3dd6d66ccf47b1747008dc898f50d5%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638536495846314726%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=FkbOy1HOf6Ujj6FFLosSmC5RG1kyFDdGkABMl6F9yxU%3D&reserved=0> Date of Availability: 07/01/2024 Date Closing: Until Filled East Grand Forks School District is seeking applicants for an Administrative Assistant Terms: 260 Day Work Year Compensation and benefits will be based on the EGF Administrative Assistant Work Agreement which can be found in the EGF Administrative Assistant Work Agreement<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Ffile%2Fd%2F1b694rEaTu_FuppaMjmvO-eakjVda93p3%2Fview%3Fusp%3Dsharing&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C6c3dd6d66ccf47b1747008dc898f50d5%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638536495846325570%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=nUyAlR35A3l9j1M1v9tMZNIw9oRsVMdBl3oDh1ghWd4%3D&reserved=0> Qualifications High School diploma or equvialent and proven experience as an administrative assistant, preferrably in an educational setting Proficiency in Google Workspace, Microsofe Office Suite and other relevant software applications Excellent interpersonal, oral and written communication skills Strong organizational skills, attention to detail and abiltily to prioritize Ability to maintain confidentiality and handle sensitive information with discretion Ability to work in coordiation with the office team with flexibility and adaptability Willingness to learn new job specific skills and train in new software programs. Ability to handle competing priorities and short deadlines in a fast-paced environment with competing deadlines Basic Fuction of the Position: The position is intended to provide comprehensive administrative support to the district administration office to ensure efficient and effective business operation Job Description: 1. Office Management - Manage front office area, including calls, e-mails, walk-ins, and respond or redirect them appropriately; Collect and disperse daily USPS and intra school mail for the district; Order and maintain office supply inventory 2. Data Management - Process invoices and purchase orders; Calendar Management; Website Management 3. Accounting Assistance - Assist with accounts payable and accounts receivable for the district; Workman's Compensation Claims, Accident Reports, Unemployment Reports 4. Administrative Support - Food Service Clics Reports; Bus Dispatch Rotation; Community Education Class Registration Management; Preschool Student Management To apply, please go to EGF Human Resources<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fegfk12%2Fonlineapp%2Fdefault.aspx%3Fall%3D1&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C6c3dd6d66ccf47b1747008dc898f50d5%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638536495846334642%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=02SXPyguW%2Fx0f7ML9Z%2FrgVbuXfG8bLmSkysgqDGn44A%3D&reserved=0> or the district&#8217;s website (egf.k12.mn.us) and complete the application process. You will need to submit a letter of interest, r&#233;sum&#233;, copy of college transcript, teaching license and three letters of reference. Independent School District #595 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C6c3dd6d66ccf47b1747008dc898f50d5%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638536495846342013%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=YGVzN8Zd3C1BdJuKQ%2BloCTAtgnF9P3kGwdBNqrQ3gys%3D&reserved=0> system from Frontline Education to manage employment applications online. The position will be opened until filled. East Grand Forks Public Schools is an equal opportunity employer East Grand Forks Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C6c3dd6d66ccf47b1747008dc898f50d5%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638536495846348910%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZjcnR6fI%2FuZGJcA5howIBqqFgOTp%2Fv5LW2cSSczjbjM%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
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Date of Availability: 07/01/2024
Date Closing: Until Filled
East Grand Forks School District is seeking applicants for an Administrative Assistant
 
Terms:
260 Day Work Year
Compensation and benefits will be based on the EGF Administrative Assistant Work Agreement which can be found in the EGF Administrative Assistant Work Agreement

Qualifications
High School diploma or equvialent and proven experience as an administrative assistant, preferrably in an educational setting
Proficiency in Google Workspace, Microsofe Office Suite and other relevant software applications
Excellent interpersonal, oral and written communication skills
Strong organizational skills, attention to detail and abiltily to prioritize
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work in coordiation with the office team with flexibility and adaptability
Willingness to learn new job specific skills and train in new software programs.
Ability to handle competing priorities and short deadlines in a fast-paced environment with competing deadlines

Basic Fuction of the Position:
The position is intended to provide comprehensive administrative support to the district administration office to ensure efficient and effective business operation

Job Description:
1. Office Management - Manage front office area, including calls, e-mails, walk-ins, and respond or redirect them appropriately; Collect and disperse daily USPS and intra school mail for the district; Order and maintain office supply inventory
2. Data Management - Process invoices and purchase orders; Calendar Management; Website Management
3. Accounting Assistance - Assist with accounts payable and accounts receivable for the district; Workman's Compensation Claims, Accident Reports, Unemployment Reports
4. Administrative Support - Food Service Clics Reports; Bus Dispatch Rotation; Community Education Class Registration Management; Preschool Student Management

 

To apply, please go to EGF Human Resources or the district’s website (egf.k12.mn.us) and complete the application process. You will need to submit a letter of interest, résumé, copy of college transcript, teaching license and three letters of reference. Independent School District #595 uses the applicant tracking system from Frontline Education to manage employment applications online. The position will be opened until filled.

East Grand Forks Public Schools is an equal opportunity employer


 

 

East Grand Forks Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.