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Evening Receptionist - Full Time - Community School of Excellence

Posted on 2024-06-11 7:57:21 AM

Listing expires 2024-06-18 12:00:00 AM

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Evening Receptionist ________________________________ School Year 2024-2025 Time Full-Time Duration 12 Month Type Exempt Other Union Eligible, 11:00am to 7:30pm M-F Reports To Office Manager Salary Discuss On Employment ________________________________ Organizational Description Community School of Excellence (CSE) is a Pre-Kindergarten to 12th grade Hmong Language and Culture Charter school that is a family. Our schools offer an environment where students feel safe, welcomed, and cared for while learning and preparing for their future. We believe in academic success for all students. We are a PBIS school that focuses on positivity. We continuously learn about and celebrate each other&#8217;s cultures, languages, and achievements while providing a world-class education through a safe and innovative environment that fosters inquiring, critical thinking, knowledgeable, and compassionate students who embrace the Hmong culture and celebrate intercultural understanding and respect. Culture of Learning CSE believes that every scholar has the right to learn, be engaged, and grow in a healthy school environment. We embrace every scholar&#8217;s strengths and explore ways to strengthen our relationships with our scholars and their families. CSE is committed to building collaborative leadership and effective capacity between and among staff, parents, and scholars. All CSE employees must share, understand, and implement a culture of learning at all levels of the organization. Our consistent focus on a culture of learning is paramount to the growth and success of our students. CSE seeks individuals who will optimistically and confidently abide by this culture of learning. The core values that drive this new culture of learning are: 1. Aiming for High Academic Achievement 2. Embracing Cultural Pride and Identity 3. Modeling the Excellent Way of respect, responsibility, and reflection. 4. Implementing Data Driven Decisions 5. Having High Expectations 6. Creating a safe Social-Emotional Learning Environment Job Summary The evening receptionist is responsible for maintaining a welcoming environment for guests, stakeholders, parents, students and staff of Community School of Excellence. This person will be primarily responsible for ensuring that student's attendance is tracked, after school bussing, parent/student interaction and transportation resolution, and final clear of all buses from routes at regular dismissal and after school dismissal. The evening receptionist will report directly to the Office Manager. Responsibilities Administrative support (50%) * Greets parents, students, staff and public in a pleasant and helpful manner * Signs-in/out students and/or parents as they arrive or leave during school day * Provides sign-in registration and visitor badges as needed * Demonstrates and creates a positive, professional and courteous client service to all staff, students and public (SMILE) * Provides the public with information about our school (in person and over the phone) * Answers incoming calls, transfer calls, takes messages in professional manner * Ensures that parents and visitors have appropriate escorts when visiting classrooms * Determines priorities and directs individuals to appropriate staff in professional manner * Assist with school events * Perform other duties as assigned by supervisor Student Safety support (50%) * Work with operations staff to ensure that all student pick-up and bus changes are accurately documented and communicated to students, teachers, and appropriate staff. * Ensure that students are on the appropriate buses in the afternoon/at dismissal and any after school programs. * Builds rapport and becomes familiar with students through daily interaction * Contacts parents when there are student emergencies * Work with appropriate staff to respond to parent concerns * After School program liaison with transportation and security to ensure all students are clear of the school. Position Specifications Skills, Knowledge and Abilities * Bilingual in English and Hmong, Karen or Karenni preferred * Experience and aptitude working with young children * High level of patience and ability to calmly and clearly redirect and guide young children * Demonstrated multi-cultural experience and ability to communicate with limited-English speakers * Demonstrates superior judgment in all aspects of work. * Ability to work independently with minimal supervision, while also being a strong team player. * Ability to multi-task and handle high volume of interruptions * Familiarity and comfort with electronic forms of communication, including ready access and responsiveness to e-mail correspondence. * Ability to sit for long-periods of time and enter student and staff data accurately into Infinite Campus and for other state required reports. Qualifications * AA degree; preferred BA degree * Minimum of 2 year experience, especially with office administration work * Ability to multi-task and handle high volume of interruptions * Knowledge of Hmong culture and issues facing Southeast Asian communities, especially Hmong families. Commitment to building the strengths of immigrant/refugee families. -- Community School of Excellence School District #4181, 270 Larpenteur Ave West, St. Paul, MN 55113 Please submit the following: 1. Letter of interest 2. Current Resume 3. Completed CSE Application<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1BF2GhjbvCjbbKgB0undv6yvzidHxATB04ylHTmsJuI8%2Fedit%3Fusp%3Dsharing&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C859377340df34de035fb08dc8a1606ae%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638537074407469958%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=mzdv9jya94ybEizEiDVbxB0mS9up%2BBIaYoHcu3TJKMU%3D&reserved=0> www.csemn.org/employment<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.csemn.org%2Femployment&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C859377340df34de035fb08dc8a1606ae%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638537074407482582%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=1B3YA4Bjc5mLi5iCTwN4n2FI2taBKymXQpKmrBCVXV8%3D&reserved=0>

Evening Receptionist


School Year


2024-2025

Time


Full-Time

Duration


12 Month

Type


Exempt

Other


Union Eligible, 11:00am to 7:30pm M-F

Reports To


Office Manager

Salary


Discuss On Employment



Organizational Description

Community School of Excellence (CSE) is a Pre-Kindergarten to 12th  grade Hmong Language and Culture Charter school that is a family. Our schools offer an environment where students feel safe, welcomed, and cared for while learning and preparing for their future. We believe in academic success for all students. We are a PBIS school that focuses on positivity. We continuously learn about and celebrate each other’s cultures, languages, and achievements while providing a world-class education through a safe and innovative environment that fosters inquiring, critical thinking, knowledgeable, and compassionate students who embrace the Hmong culture and celebrate intercultural understanding and respect.


Culture of Learning

CSE believes that every scholar has the right to learn, be engaged, and grow in a healthy school environment. We embrace every scholar’s strengths and explore ways to strengthen our relationships with our scholars and their families. CSE is committed to building collaborative leadership and effective capacity between and among staff, parents, and scholars. All CSE employees must share, understand, and implement a culture of learning at all levels of the organization. Our consistent focus on a culture of learning is paramount to the growth and success of our students. CSE seeks individuals who will optimistically and confidently abide by this culture of learning. 


The core values that drive this new culture of learning are:

  1. Aiming for High Academic Achievement

  2. Embracing Cultural Pride and Identity

  3. Modeling the Excellent Way of respect, responsibility, and reflection. 

  4. Implementing Data Driven Decisions

  5. Having High Expectations

  6. Creating a safe Social-Emotional Learning Environment


Job Summary

The evening receptionist is responsible for maintaining a welcoming environment for guests, stakeholders, parents,

students and staff of Community School of Excellence. This person will be primarily responsible for ensuring that

student's attendance is tracked, after school bussing, parent/student interaction and transportation resolution, and final

clear of all buses from routes at regular dismissal and after school dismissal. The evening receptionist will report directly

to the Office Manager.


Responsibilities

Administrative support (50%)

  • Greets parents, students, staff and public in a pleasant and helpful manner

  • Signs-in/out students and/or parents as they arrive or leave during school day

  • Provides sign-in registration and visitor badges as needed

  • Demonstrates and creates a positive, professional and courteous client service to all staff, students and public (SMILE)

  • Provides the public with information about our school (in person and over the phone)

  • Answers incoming calls, transfer calls, takes messages in professional manner

  • Ensures that parents and visitors have appropriate escorts when visiting classrooms

  • Determines priorities and directs individuals to appropriate staff in professional manner

  • Assist with school events

  • Perform other duties as assigned by supervisor


Student Safety support (50%)

  • Work with operations staff to ensure that all student pick-up and bus changes are accurately documented and communicated to students, teachers, and appropriate staff.

  • Ensure that students are on the appropriate buses in the afternoon/at dismissal and any after school programs.

  • Builds rapport and becomes familiar with students through daily interaction

  • Contacts parents when there are student emergencies

  • Work with appropriate staff to respond to parent concerns

  • After School program liaison with transportation and security to ensure all students are clear of the school.


Position Specifications

Skills, Knowledge and Abilities

  • Bilingual in English and Hmong, Karen or Karenni preferred

  • Experience and aptitude working with young children

  • High level of patience and ability to calmly and clearly redirect and guide young children

  • Demonstrated multi-cultural experience and ability to communicate with limited-English speakers

  • Demonstrates superior judgment in all aspects of work.

  • Ability to work independently with minimal supervision, while also being a strong team player.

  • Ability to multi-task and handle high volume of interruptions

  • Familiarity and comfort with electronic forms of communication, including ready access and responsiveness to e-mail correspondence.

  • Ability to sit for long-periods of time and enter student and staff data accurately into Infinite Campus and for other state required reports.


Qualifications

  • AA degree; preferred BA degree

  • Minimum of 2 year experience, especially with office administration work

  • Ability to multi-task and handle high volume of interruptions

  • Knowledge of Hmong culture and issues facing Southeast Asian communities, especially Hmong families. Commitment to building the strengths of immigrant/refugee families.


--

Community School of Excellence School

District #4181, 270 Larpenteur Ave West, St. Paul, MN 55113


Please submit the following:

1. Letter of interest 

2. Current Resume

3. Completed CSE Application  

    www.csemn.org/employment