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Administrative Assistant - STEP Academy Charter School

Posted on 9/6/2017 10:40:31 AM

Listing expires 10/4/2017

(ADA/Text Version)

STEP Academy is seeking an Administrative Assistant

STEP Academy is a K-12 charter school located in St. Paul, Minnesota. We focus our educational programming on preparing our students for college and giving them the opportunity to experience and discover STEM (science, technology, engineering, and mathematics) concepts and skills.


REPORTS TO: Director

JOB FUNCTION: Perform a wide variety of clerical and secretarial duties to organize, coordinate, and schedule school activities; assist the administration in routine tasks; perform public relations and coordinate communications between administrators, personnel, parents, students, and the general public.


  • Organize, coordinate, and schedule a variety of office activities to assist the Director & Academic Dean with administrative tasks prepare and accurately maintain a variety of reports, records, and files relating to students, staff, budgets, operations, and activities.

  • Maintain Director’s calendar and schedule appointments and meetings as requested.

  • Serve as secretary to the Director and Academic Dean, compose routine correspondence independently, and prepare type and distribute communications and minutes of meetings.

  • Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate.

  • Perform complex and advanced-level clerical accounting duties; process or prepare more complex or technical financial accounting documents, including payments, reports, and special projects.

  • Respond to questions or complaints from vendors regarding issues related to payments, balances, charges, inventories, and other information; answer phones.

  • Produce a variety of periodic and annual financial statements, reports, reimbursements, and claims; maintain journals and ledgers, charging proper accounts.

  • Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.

  • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory, and student activities; prepare and maintain related records, files, and logs.

  • Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.

  • Train and support teachers and staff in the supply ordering process; receive requisitions, process and order, receive and check in orders, and distribute materials.

  • Provide clerical assistance to faculty and staff as needed.

  • Perform other duties as assigned.

  • Maintain regular attendance.



  • Modern office practices, procedures, and equipment.

  • Record-keeping techniques.

  • Correct English usage, grammar, spelling, punctuation, and vocabulary.

  • Oral and written communication skills.

  • Interpersonal skills using tact, patience, and courtesy.

  • Telephone techniques and etiquette.

  • Operation of computer including email, Google Tools, Word, and Excel.


Accounting or business degree or certificate and/or equivalent experience.

How To Apply:

Submit your letter of interest and resume to STEP Academy atinfo@stepacademymn.com.