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Administrative Assistant, Special Education Student Services - Northeast Metro 916

Posted on 8/7/2017 7:42:09 AM

Listing expires 9/4/2017

(ADA/Text Version)

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Date Posted:  August 4, 2017

Position Title:  Administrative Assistant (Due Process)
Assignment:    Karner Blue Education Center

Hourly Rate:  Starting at $20.88

Expected Starting Date:  ASAP
Application Deadline:  Open until filled  

Job Summary: 

Performs standard and some advanced secretarial and administrative duties, as well as independent project assignments, as the primary support for special education student services. Performs detailed operational tasks in the areas of student/family census, scheduling and state testing.  Position requires knowledge of special education due process procedures and state/federal reporting processes.  This role may provide support to multiple locations and the type of duties assigned will vary based on adminstrator or district location.

Duties & Responsibilities:

  • Performs general administrative tasks which may include items such as organizes, maintains, and updates files and records preparation of reports; verifies accuracy and processes forms; prepares mailings for distribution; orders supplies; creates and maintains spreadsheets; answers phone; organizes, copies and assembles training materials; etc.
  • Supports the programs SPED (special education) requirements by monitoring IEP (Individual Education Plan) plans submitted by teachers/case managers for accuracy including timelines, service minutes and altered day to ensure legal compliance, accurate MARRS reporting and accurate tuition billing information. Creates reports to track actions for case managers to meet critical deadlines, creates and distributes meeting notices, reports and documents to students’ family and team (916 staff, out-of-district members).
  • Maintains students’ records including educational history, SPED and health records, test scores and attendance. Organizes CUM file for efficient staff access, manages record authorization releases, and processes record requests per data privacy laws. Archives records per retention policy.
  • Serves as the program SAC (Student Assessment Coordinator) to ensure students meet testing requirements and receive appropriate accommodations.  Create student testing list for staff, file all test results, distribute result to legal guardians and prepare data reports as needed.
  • Greets guests, answering questions, and directs visitor to appropriate contacts.  Assists parents, volunteers, and other student support professionals with check-in and signing out of students. Enforces school security policy by verifying guest and customer identification.?
  • Performs other job-related duties as assigned.

Minimum Requirements: 
High School Diploma or GED, administrative professional certificate or equivalent training preferred.

Committment to Equity

At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive.  To learn more, click here.

Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.   


Northeast Metro 916 uses the applicant tracking system from Frontline Education to manage employment applications online