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Special Services Secretary - Fridley Public Schools

Posted on 9/12/2017 2:44:59 PM

Listing expires 10/10/2017

(ADA/Text Version)

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Date Closing: 09/22/2017
Job Summary: Provides clerical support for the Special Services Department to include: 
Maintain accurate budget records for programs in the special services department and other special programs
  • Monitor expenditures
  • Prepare/coordinate capital expenditure requests and assign the appropriate codes
  • Prepare requisitions and purchase orders, assign account codes, receive orders, and distribute orders to appropriate people and departments
  • Review purchase orders and invoices and determine discrepancies
  • Timesheets
Complete the special education child count
  • Collect information from case managers on students receiving special education services by attending weekly child study meetings
  • Review data for accuracy
  • Maintain and update child count information
  • Keep the special education data system current and support staff with the system
Tuition Billing
  • Maintain records for resident students enrolled in out-of-district programs (other public schools, Intermediate Districts, host districts, correctional facilities, etc.) by verifying residency
  • Collect identifying information, IEP’s, and evaluation reports from case managers for nonresident students enrolled in a district special education program. Prepare tuition agreements, send to resident district and maintain records in database

Schedule:  This position is 8 hours/day and a temporary position working now through 9/17/2018

  1. Two year degree or equivalent experience required, bachelor’s degree preferred.
  2. Word-processing, data processing, and computer skills, interpersonal and organizational skills.
  3. Ability to relate to and communicate with staff, students, and parents.
  4. Patience and flexibility in working with staff, students and parents.
  5. Familiarity with office equipment: copiers fax, etc.
  6. Willingness to expand skills.
  7. Ability to take direction of supervisor.
  8. Ability to keep information confidential.

Working Conditions: While performing the duties of this job, the employed is regularly required to talk, hear, climb, balance, stoop, kneel, reach for objects, stand, walk, push, pull, lift, and use hands to grasp and feel.  The employed must frequently lift and/or move up to 25 pounds, occasionally being required to lift and/or move up to 40 pounds or more. 

Wages: Per master agreement http://www.fridley.k12.mn.us/uploaded/Master_Agreements/Clerical_Library_Health_and_Computer_Assistants_Master_Agreement_2015-17_Signed.pdf?

Application Procedure: Apply Online

Application Materials to:  Laura Seifert-Hertling, Director of Special Services

Fridley Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online