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Eagle Ridge Academy is a Tuition-Free Classical, College-Preparatory Charter School serving students and families in grades K-12.  Eagle Ridge offers an academically rigorous education that uses a time-tested, Classical, liberal arts curriculum.

Position Title: Accounts Payable Assistant (0.50 part-time with potential to increase to full-time position)

Position summary
The Accounts Payable Assistant supports the school''s Business Office by performing a variety of financial, clerical and administrative duties related to accounts payable. This position ensures that all invoices, purchase orders, reimbursements, and vendor payments are processed accurately, timely, and in compliance with school policies, procedures and state/federal regulations. You’ll collaborate with colleagues, solve problems and build positive connections with staff and community members. Whether you are tracking budgets, answering questions, or helping a classroom get the supplies it needs, your work keeps our district running strong.

Key Responsibilities

Accounts Payable Processing

• Review, verify and process vendor invoices, and employee reimbursements in accordance with district policies and procedures.
• Maintain accurate financial records for all accounts payable and receivables along with purchasing activities.
• Review and verify invoices for accuracy, appropriate authorization, and compliance with contractual terms.
• Match invoices with purchase orders and receiving documentation to ensure accuracy and compliance.
• Coordinate with vendors and staff to resolve discrepancies, incomplete documentation, and payment issues.
• Enter invoices into accounting system and prepare vendor payment requests.
• Ensure timely payment of invoices to maintain positive vendor relationships and avoid late fees.
• Assist in tracking and reconciling credit card transactions and monthly statements.
• Maintain organized accounts payable files (electronic and/or paper).
• Provide support in procuring school supplies and textbooks, ensuring compliance with purchasing procedures and maintaining accurate asset management and inventory records.

Vendor and Staff Communication

• Assist in vendor inquiries regarding payments, statements or discrepancies.
• Assist staff with questions on purchase order procedures, reimbursements, and payment timelines.
• Provide excellent customer service to internal and external stakeholders regarding purchasing and payment inquiries.

Compliance and Record Keeping

• Ensure all disbursements follow established policies, board approvals and compliance requirements.
• Maintain vendor files, including W-9’s and current contact information in compliance with district requirements.
• Adhere to district procurement policies including obtaining quotes, bids and approvals as required.
• Prepare, maintain, and reconcile accounts payable reports and aging schedules.
• Assist with month end and year end closing processes.
• Support the annual audit process by gathering and organizing necessary documentation.

Collaboration and support

• Work closely with the operations team on financial workflows and special projects.
• Assist with purchase order tracking, coding expenses to correct funds/departments, and resolving discrepancies.
• Provide backup support for general office duties as needed. (deposits, filing correspondence).

Qualifications
Education and Experience

• High school diploma or equivalent required; associate’s degree in accounting, finance or business administration preferred.
• Minimum 2 years of experience in accounts payable, bookkeeping, accounting, audit or related financial/clerical, work (school or nonprofit experience preferred).

Knowledge, Skills and Abilities

• Strong understanding of accounts payable principles and basic accounting practices.
• Proficiency with accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• High level of accuracy, attention to detail and organizational skills.
• Ability to manage multiple tasks, meet deadlines and work independently with minimal supervision.
• Strong communication and interpersonal skills for working with vendors, staff, and administration.
• Commitment to confidentiality and ethical handling of financial information.

Desired

• Familiarity with fund accounting and UFARS

Working Conditions

• Office environment within a school setting.
• Occasional extended hours during peak processing times.
• Regular interaction with staff, vendors and administrators.
• Sedentary work for long periods of time
• Ability to lift and carry up to 20 pounds

Salary: Non-Exempt, Hourly $19.09-$23.97 per hour depending on experience (Admin Assistant II)
Job type: Part-time, 0.50 with potential for full-time hours in future
Benefits: Medical, dental, life, long term disability, PERA pension


 
By joining the faculty of Eagle Ridge Academy, you will become part of a community that embraces liberal arts education, believes in continual growth and education for its professionals, and supports collaboration in learning for students and teachers.  This community learns together, works together, and plays together. 

If you are excited about learning and believe in its wonder and awe, are infinitely curious about the beauty around us, and are dedicated to the virtues of Eagle Ridge Academy please consider joining our team. 

Eagle Ridge Academy Charter School uses the applicant tracking system from Frontline Education to manage employment applications online


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