EdPost

Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fhopkins%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D6405&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Cecee208e3ee647b3337108dd21290796%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638703182288946087%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=pEmv1Ja9CC7gT4nDauBtn0B9%2FALrESIOfysdnRUWOxg%3D&reserved=0> Please note that this position is available due to an employee taking a leave of absence. SUMMARY: Provides clerical and secretarial support to department or school; performs a variety of clerical duties in Special Services. ESSENTIAL FUNCTIONS: * Maintain Communication: * Foster positive communication between the school site, staff, and parents. * Schedule and organize various meetings including Child Study, Transition, Staff, and IEP meetings. * Schedule interpreters for meetings as needed. * Documentation and Tracking: * Track due process dates and provide updates to the coordinator and team. Monitor the department calendar. * Assist the coordinator with spot-checking documents for inaccuracies. * Compose and file routine correspondence and reports. * Determine dates for progress reports, distribute to staff, and send to parents. Ensure filing is up to date. * Enter relevant data into web-based systems and maintain assessment summary databases. * Understand and use Minnesota Department of Education reporting systems (MARSS, Child Count). * Database Management: * Update the director's referral database and assist staff with questions related to district databases. * Review and update the caseload count grid throughout the year. * Manage due process records for students entering or exiting the home school district. * Create, update, and organize student files per district protocol. * Confidentiality and Compliance: * Maintain confidential child study folders and filing of protocols. * Handle requests for documentation from outside providers or agencies. * Perform duties as assigned by the district office. * Student Transitions: * Assist with student transitions to Kindergarten, Junior High, Senior High, or Transition Plus. Coordinate schedules with staff, parents, and other child study secretaries. * Administrative Support: * Prepare purchase and voucher request forms. Order, receive, store, and maintain office and instructional supplies. * Attend quarterly child study secretary meetings and take notes. * Disseminate extended school year (ESY) information to parents and work with district staff on databases. * Mentor new staff on district systems and protocols. * Documentation Management: * Send IEPs and meeting notices to parents. Submit ACT accommodations for students and upload evaluations and IEPs. * Box and send active/inactive files to the next school or designated personnel. * Create documents for teacher input for IEP meetings and send closing letters. * Schedule Fall Orientation and Kindergarten Transition conferences, notifying families and relevant staff. * Early Childhood Special Education (ECSE): * Create child records in SPED forms and manage enrollment and MARRS numbers. Merge duplicate records as needed. * Maintain the IEP Snapshot book for Paras and ensure IEP snapshots are uploaded to Infinite Campus. Evaluation Responsibilities: * Parent Permission Forms: * Create, send, and track parent permission forms for evaluations. * Notify the team when evaluations can begin and assign responsibilities. * Evaluation Reports: * Create evaluation reports in SPED forms, adding sources and team input. * Communicate with parents about due process meetings and forms. * Develop and share weekly agendas for child study meetings. * Type secondary level student evaluation and reevaluation plans. * Send evaluation plans and relevant forms to parents and teachers. * Tracking and Coordination: * Track evaluation plans and assessment assignments. * Enter initial referral totals onto the ADSIS document for administrators. * Notify case managers when parent input is needed for reevaluations. * Set up video calls, send calendar invites, and monitor attendance at child study meetings. * Send evaluation forms to parents and teachers. Database Management (Infinite Campus & SPED Forms): * Infinite Campus: * Maintain and update student records in Infinite Campus, ensuring accuracy and completeness. * Update case managers, disability and setting numbers, and demographic information. * Upload IEP snapshots to PLP for teacher access and print copies for Para books. * SPED Forms: * Upload documents for new students and create notes for outside reports. * Create reports as requested by staff and manage out-of-district IEPs. * Provide staff access to students in SPED forms as requested. Transportation: * End of Year & ESY: * Complete ESY and Transition Transportation Forms as requested by the coordinator. * Facilitate communication between case managers and parents for transportation needs during the school year. MA (Medical Assistance): * Eligibility and Billing: * Verify eligibility and forward information for third-party billing as requested. * Send MA letters home for signatures and forward returned letters to the district office for eligibility verification. SENOPS (Special Education Non-Public Services): * Enrollment and Documentation: * Receive and disseminate enrollment, TPB, and referral forms from non-public liaisons. * Track enrollment to ensure records roll into SPED forms. * Create temporary electronic student files for staff review and maintain a running SENOPS agenda. * Schedule initial/re-evaluation and parent share meetings. * Calculate attendance and membership hours for all IEPs. * Enter assessment hours and perform IEP tasks similar to Hopkins SPED. Qualifications: * Excellent organizational and multitasking skills. * Strong communication and interpersonal skills. * Proficiency in database management and web-based systems. * Knowledge of Minnesota Department of Education reporting systems. * Ability to maintain confidentiality and handle sensitive information. * Familiarity with special education processes and documentation. Locations covered: Hopkins North and West Middle Schools FTE: 1.0 Salary: $18.79 - $24.81, DOE. Hopkins Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Cecee208e3ee647b3337108dd21290796%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638703182288968443%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3rKnWRemKjaMZdUc2aYVNkxg%2FAthgp5Gpv173vhoj6Y%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. 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