EdPost

Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fiasc%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D4529&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Cb4778a4c323d4b214f4308dd73bb6b67%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638793971038876466%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Icp0GRmBguSuqbiAK7L7KiMmJHRmwwM6Z%2Ba8kuYk28I%3D&reserved=0> General Definition of Work The District Administrative Assistant will provide support for the Superintendent's Office, Business Office, Human Resources and School Board. The District Administrative Assistant will be required to perform secretarial work with quality and attention to detail that is of high level with minimum direction and supervision in an effective, efficient, and trustworthy manner. This individual works directly with administrators, school board members, staff, and parent(s) guardian(s) in a confidential and reliable manner. Essential Functions The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Performs administrative support responsibilities in a highly confidential manner under limited supervision and serves as the confidential secretary to the Superintendent and School Board. Edits, formats, creates, and/or composes correspondence, memorandums, minutes, reports, or special projects as directed by the Superintendent. Prepares agendas, attends all school board meetings, and records minutes for meetings. Maintains Boardbook and Boardbook administration as well as permanent records for all board meetings for the district. Responds to written and telephone requests for information from administrators, staff, and the public. Notify the media of meetings to meet all legal requirements and mandates of State and Federal law. Organize calendars for superintendent and school board. Arranges for meetings, special events, rooms, transportation, etc. Creates the school calendar. Assist with annual changes to all school handbooks. Manage and maintain all district policies are up to date with all legislative changes through board action and make available to the public. Orders and maintains supplies as needed for the Superintendent. Receive telephone and in-person callers, maintaining a helpful, positive demeanor. Use discretion to determine those which are to be handled by the Superintendent personally, as well as those delegated to a subordinate or other department. Compiles confidential data to be used as labor relations information of an economic nature, in relation to employees. Receives, reviews, distributes and files open enrollment agreements for all nonresident students attending the district. Prepares and mails tuition agreements for all nonresident special needs students attending the district, as well as regular education students attending the district under a tuition arrangement, such as court placement. Ensure that completed agreements are returned and filed appropriately. Maintains files for district students attending other districts including such information as IEP&#8217;s, tuition agreements and open enrollment agreements. Performs or assists with all reporting for the district including, but not limited to, the following: MARSS, Ed-Fi, S-EBT, CRDC, Pathways/ELSA, Homeschool, Census, ECFE and MCCC. Perform or assist in any annual reporting, surveys or documentation requested for the Minnesota Department of Education. Act as the EDIAM IOWA proxy on behalf of the Superintendent when needed and maintain all district information through MDE. Assist in the management all student enrollment systems including, but not limited to new enrollments, collection of student records, creating and maintaining student, staff and parent accounts through Infinite Campus, permanent cumulative files for all students and all annual documentation needs for enrolled students prior to the school year beginning. Maintains files and tracking of district homeschool students Serves as school district election official and coordinates all elections Composes letters, memorandums, and guidelines from general instructions. Prepare documents (e.g. enrollment packets, employment status forms, flyers, identification cards, etc.) for the purpose of providing information. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Maintains a variety of manual and electronic documents, files and records Processes a variety of documents and materials for the purpose of disseminating information/items as appropriate Maintain and assist staff with all communication needs for the district including, but not limited to social media, official newspaper, alerts, signage and community boards, administration for district email systems, phone extension list and the district website. Performs other duties as apparent or assigned. Knowledge, Skills and Abilities General knowledge of standard professional office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and math; through knowledge of school programs and policies; ability to type accurately at a reasonable rate of speed; ability to establish and maintain positive, professional and effective working relationships with all associates, students and the general public; ability to maintain confidential information; ability to follow oral and written instructions. Proficient in the use of database, spreadsheet, word-processing applications, desktop publishing, and student data management software programs. Ability to follow directives and precise instruction, to organize and prioritize duties/responsibilities. Must possess excellent communication and organizational skills. Education and Experience Associates Degree and two years&#8217; experience working in an office setting, or equivalent combination of education and experience preferred. Physical Requirements This work requires the occasional exertion of up to 25 pounds of force; worker is frequently standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines and observing general surroundings and activities. Special Requirements None. Terms of Employment Work year of twelve months. 40 Hours per week Salary Range $22.00-$26.00/hour Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Itasca Area Schools Collaborative Consortium - ISD 316 uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Cb4778a4c323d4b214f4308dd73bb6b67%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638793971038899236%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=PFLfdiFToVZK%2BFbgzq%2FG%2FnfX3neN5C0w9nRCqf6bZCw%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. 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