EdPost

Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fmahtomedi%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D1353&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C929d02e4d5664dfc0f3008dd92f4d2c7%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638828302395176549%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=styKAilVqjoUpvJTagX5gAkNq6Wd%2B9gra4Mf4ioWUOk%3D&reserved=0> Date of Availability: 25-26 School Year Date Closing: Open Until Filled Position Tilte: Counseling Office Secretary Start Date: 2025-26 School Year Starting Hourly Rate: $25.51 Position is 227 days over the school year and some days over the summer. The position is based at Mahtomedi Middle School.<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.middleschool.mahtomedi.k12.mn.us%2Fo%2Fmiddleschool&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C929d02e4d5664dfc0f3008dd92f4d2c7%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638828302395198159%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=n08AO%2FjaK838uks7QaGTr2D7QTVZ64D%2FaZJ8he6%2F3sk%3D&reserved=0> Salary and benefits pursuant to the Clerical Master Agreement including generous paid time off and holidays, medical, dental and life insurance, vision plan, 403b match, flexible spending account, etc. Job Summary: The Counseling Secretary provides secretarial/administrative support to the High School Counselors and other school staff in a manner that will ensure the efficient operation of the school. The position reports directly to the High School principal. Essential Job functions (but not limited to): * Assist building administration and the counseling department by loading accurate data into the master schedule, generates reports and provides student registration forms/materials. * Prepare, maintain and approve high school transcripts as requested in Parchment. * Assist the school counselors with college and career fairs by setting up appointments. Post schedules for students using various communications. * Receive, file and maintain career information in a well-organized and up to date manner that is easily accessible. Schedule visitations from colleges, vocational and military representatives for the school. Schedule, prepare and manage other counseling office events. * Maintain student program records and cumulative files. Enter and maintain database with students test scores, grades and other educational data for graduation and honor roll reporting. * Complete general clerical duties such as welcoming visitors and students, handle questions and phone calls to ensure a high-level customer service experience, issue student passes as needed and provide general support to the counseling staff. * Enter PSEO Courses onto student schedules for Century College. Minimum Requirements: High School education and 1+years related experience, preferably in an Educational or Community Education setting. High level customer service skills and enjoys working in a fast-paced environment with students and staff. Qualifications: * Strong technical skills: Knowledge in Google Suite, Synergy, Microsoft Office, Skyward, and other web-based platforms preferred * Prior experience supporting counselors and administration through scheduling, organization, and communications preferred. Previous experience handling work tasks with high level of accuracy * Excellent time management skills and the ability to work independently to meet deadlines * Strong attention to detail, ability to handle multiple tasks with daily interruptions * Ability to work with confidentially with educational data * Ability to communicate effectively with district staff, parents and students with professionalism and courtesy * Excels at providing excellent customer service, goes above and beyond to resolve customer issues and provide overall client satisfaction * Exhibits a positive attitude, works collaboratively with colleagues and other district staff and exhibits a strong motivation to complete daily work tasks Benefits: Mahtomedi Public Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and short-term disability insurance, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being. Mahtomedi Public Schools will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation. Mahtomedi Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C929d02e4d5664dfc0f3008dd92f4d2c7%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638828302395214011%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=SJ7rQ2j%2FII5v5SE7xmP9DqyGzd2EYHhGGsHxGO0%2FwXw%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. 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