EdPost

Administrative Assistant: Health Aide & Receptionist

Required Credentials:
- High school diploma
Preferred Credentials:
- Associates Degree
- Previous experience in comparable assignment
- Experience in an educational setting
- Experience in human resource management
- Experience in budget management and financial procedures
General Requirements:
- Must pass a criminal background check
- This position requires someone who is flexible, adaptable, and collaborative
- Punctual and daily presence at the school unless excused as allowed in the staff
handbook
- Flexibility of schedule allowing for evenings and weekends as required
- Attendance at required and recommended trainings
- Ability to move around the building throughout the day
- Ability to lift 30 lbs on an occasional basis
- Ability to communicate daily orally, using the telephone, and using a computer
- Acceptance and commitment to the school’s mission statement
- Notify employer of any accommodations required to fulfill employment skills and
responsibilities

Position Requirements:
- Excellent communication skills
- Ability to learn educational systems such as STAR, MARSS, and CliCs
- Proficient in Microsoft window, word, and excel
- Demonstrate excellent initiative and follow-through
- Ability to use a computer and other electronic equipment
- Ability to learn new software applications quickly
- Ability to multi-task and problem solve
- Ability to show care for children
- Ability to remain calm and resolve conflict
- Ability to pay attention to details and meet deadlines
- Ability to prioritize tasks and establish task schedules
- Willingness to take on additional tasks or duties
- Adhere to relevant laws, policies, procedures, and ethical standards
- Maintain confidential personal staff records in compliance with the Data Protection Act.
- Adhere to all school policies
- Attend trainings as requested

Responsibilities/Essential Duties:
• School Receptionist (40%)
o Present a welcoming and helpful demeanor
o Screen visitors through the school camera
o Manage visitor and contractor sign-in
o Manage student visits to the office
o Answer the telephone
o Facilitate internal communications
o Demonstrate calm and tact in dealing with difficult parents
• Management of Student Attendance (15%)
o Receive note and telephone calls related to student attendance
o Communicate to parents when students fall ill or are injured
o Call parents of absent students who are not reported as absent
o Communicate concerns related to student welfare to the dean or director
o Communicate attendance concerns to the dean
o Update student attendance on JMC
• Management of Student Programs (15%)
o Enrollment and scheduling of after-school care
o Enrollment in other school activities, clubs, and events
o Reporting and communications related to student programs
o Serve as back-up to the school nurse
• Student Records (10%)
o Request records for incoming students and send records for outgoing students
o Create student accounts in the school information system
o Update student records as needed including special education, ELL, and lunch
information
o Bridge student information system with other relevant systems such as MARSS
o Maintain current filing system in accordance with data privacy law
• Manage Student Management System (10%)
o Manage all aspects of the student management system
o Develop academic components such as calendar and courses
o Develop student class lists
o Responsible for managing grade reporting system
• Perform other duties assigned by the Director of Administration (10%)
o Serve as back-up health aide
o Assist with internal and external communications
o Assist with lunch ordering
o Track data and assist with reporting
o Other duties as assigned

Employment Terms: All positions at FIT Academy are at-will employment. Depending on
qualifications, this position may be hourly non-exempt at the rate of $22-$25 per hour for 10 or
11 months per year or administrative exempt for 12 months per year with a salary range of
$47,000 to $53,000.
This position is eligible for full benefits. All other terms and conditions of employment are as
stated in the employee handbook.

Evaluation:
This position is evaluated using a process compliant with state law and outlined under Goal
Setting & Evaluation Process for Non-Licensed Personnel in the employee handbook.
Inquiries and Applications:
This position is open for employment to begin on or around November 3, 2025. To apply send
an email of application along with a resume and three professional references including most
recent employer. Please direct inquiries or applications to: employment@fitacademymn.org.

FIT ACADEMY CHARTER SCHOOL
7200 147th Street West, Apple Valley, MN 55124

952-847-3798
www.fitacademymn.org
FACEBOOK/fitacademymn

FIT Academy is an Equal Opportunity Employer and prohibits
discrimination and harassment of any kind