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Start Your Online Application Now Long-Term Substitute: Administrative Secretary Foley Public Schools Position Available: Long-Term Substitute: Administrative Secretary Location: Foley Intermediate School (FIS) Length of time: Starting a pproximately April 20, 2026- September 4, 2026 Rate of Pay: Per Secretarial Contract Position Summary: General Definition of Work: Performs advanced skilled administrative support work providing general administrative support and services for the principal and designees, and related work as apparent or assigned. Work is performed under the general direction of the Principal. Skills Needed: Comprehensive knowledge of office management techniques and equipment General knowledge of departmental organization and functions and general administrative policies and practices Comprehensive skill in organizing work flow and coordinating activities General skill in operation personal computer equipment and related office and accounting software; Ability to create and maintain files and reports from file sources Ability to analyze and interpret policies and procedural guidelines Ability to type at a reasonable rate of speed Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor Ability to multitask on a regular basis. Ability to resolve problems and inquiries; ability to establish and maintain effective working relationships with associates and the general public. Specific Tasks: Provide responsive, welcoming and respectful answers and support to all staff, students and parents. Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. Coordination of large events throughout the year. Supervise staff in administrative support functions related to a specific department or division including scheduling and reviewing work. Draft reports and materials requiring extensive research. Ensure data privacy and confidentiality at all times. Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. Work with the Principal on scheduling and registration. Generate class lists, assist with scheduling and updates as needed. Generate staff lists with current information, such as title, room number, phone number, etc. Oversee and assist with group and mass communications. Ensure communications are organized, complete and timely. Draft, edit and submit requisitions according to District policy and District requests. Ensure staff have access to District forms. Ensure data is entered and written in designated databases. Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. Create and distribute reports as needed. Provide communications to building staff as needed and as requested by the Principal. Other duties as assigned by the building principal. Qualifications: 2 year College Degree or more is preferred. Previous work experience as an Administrative Assistant in a school setting is preferred. Excellent computer, communication, organizational and problem solving skills. Experience with the following: Infinite Campus, Timeclock Plus, Frontline, Microsoft Office programs, Google Drive, etc. Must possess strong data privacy and proven confidential employee skills. Successful background check required. Application procedure: Interested applicants must complete an application within the Frontline Application Portal, which can be found via the job posting on the Foley Public Schools website: www.foley.k12.us If you have any questions regarding this position, please contact Pete Wittmer, Foley Intermediate School Principal, at 320-968-7175 Application Deadline: Until filled Foley Public School District uses the applicant tracking system from Frontline Education to manage employment applications online