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Enrollment Coordinator Grade Level PreK-12 School Year 2025-2026 Time Full-Time Duration 12 Month Type Exempt Other Union Eligible Reports To Chief Operations Officer Salary Discuss On Employment Organizational Description Community School of Excellence (CSE) is a Pre-Kindergarten to 12th grade Hmong Language and Culture Charter school that is a family. Our schools offer an environment where students feel safe, welcomed, and cared for while learning and preparing for their future. We believe in academic success for all students. We are a PBIS school that focuses on positivity. We continuously learn about and celebrate each other?s cultures, languages, and achievements while providing a world-class education through a safe and innovative environment that fosters inquiring, critical thinking, knowledgeable, and compassionate students who embrace the Hmong culture and celebrate intercultural understanding and respect. Culture of Learning CSE believes that every scholar has the right to learn, be engaged, and grow in a healthy school environment. We embrace every scholar?s strengths and explore ways to strengthen our relationships with our scholars and their families. CSE is committed to building collaborative leadership and effective capacity between and among staff, parents, and scholars. All CSE employees must share, understand, and implement a culture of learning at all levels of the organization. Our consistent focus on a culture of learning is paramount to the growth and success of our students. CSE seeks individuals who will optimistically and confidently abide by this culture of learning. The core values that drive this new culture of learning are: Aiming for High Academic Achievement Embracing Cultural Pride and Identity Modeling the Excellent Way of respect, responsibility, and reflection. Implementing Data Driven Decisions Having High Expectations Creating a safe Social-Emotional Learning Environment Job Summary The Enrollment Coordinator is responsible for the smooth and efficient operations of student enrollment. This person will maintain student information, files and enrollment. This person will also provide appropriate access to teachers, administrators, and parents of student files. More importantly, this person will coordinate all MDE compliance reports to MDE and other partners. This person will directly report to the Chief Operations Officer. Responsibilities Enrollment (40%) Track newly enrolled and dropped students on infinite campus and various methods Updating district wide Enrollment summary on a regular basis for accurate grade level enrollment count and availability. Contact families in regards to enrollment status updates according to CSE?s enrollment policy and necessary student documents. Work directly with various departments at CSE on data entry and reports, which includes but not limited to MARSS, recruitment tracking, Special Education, EL and infinite campus reports Create household and student profiles on Infinite Campus. Update family and student data changes such as addresses and emails. Track various student documents both on Infinite Campus and with student files. Serve as a primary point of contact for enrollment inquiries. Manage and process Infinite Campus Online Registration (OLR) and incoming online enrollment applications. Manage Enrollment Professor inquiries for online application and school tour requests. Create school year calendars and general calendar information for state reporting purposes. Reports/Data Management (30%) Responsible for accurate and timely reporting of all student and district data via MARSS/Ed-Fi. Monitor the district?s student reports prior to submission to the state. Corrects errors in the district system to ensure accurate reporting. Providing monthly ADM reports to the appropriate department. Entering students? Application of Educational Benefit in Infinite Campus on a continuing basis. Monitor Direct Certification reports and update student data on a monthly basis. Student File Management (15%) Create new student files and update current student files. Manage the request for records process. Manage the District?s student files ? respond to records requests from other schools, send record requests on behalf of CSE, maintain organized and current student files and continuous filing of student documents on a consistent basis, and monitor staff requests to review student files. Updates family and student information on Infinite Campus on a continual basis Manage and maintain the physical Cum and E-Cum files, which includes annual scanning of student files Perform other duties as assigned by the supervisor. Administrative Support (general) (15%) Greet guests and answer the phones in a friendly and courteous manner, represent the school accurately and positively, perform advance secretarial and routine clerical work. Provide coverage for other administrative assistant staff, including the health office. Provide knowledgeable and accurate customer service for all families, students and staff. Maintain confidentiality and efficiency in all processes and procedures at all times. Event assistance with planning, set-up, takedown and decorations for school-related events, which includes but is not limited to Hmong New Year, International Night, Conferences, Open Houses and School Celebration. Other Duties Perform other duties as assigned by the supervisor. Qualifications AA Degree; preferred BA degree. Minimum of 4 years of experience, especially with data, reports, analysis, and outreach. Knowledge of professional administrative support theories and qualifications. Skills, Knowledge and Abilities Bilingual in English and Hmong, Karen or Karenni preferred Knowledge of Hmong culture and issues facing Southeast Asian communities, especially Hmong families. Commitment to building the strengths of immigrant/refugee families. Strong interpersonal skills; ability to work across multiple levels. Attention to detail. Ability to work independently and efficiently manage multiple tasks simultaneously in a fast pace environment and manage conflicting priorities. Extensive used of personal computer and general office machines. Ability to use the following software/systems is required: Word, Excel, Gmail, Sharepoint, Infinite Campus, and Google Suite. Ability to read, analyze and interpret documents and technical procedures AND ask if unsure. Ability to write correspondences. Demonstrated multi-cultural experience and ability to communicate with limited-English speakers Ability to meet deadlines and hold oneself accountable to meeting deadlines. Ability to work independently with minimal supervision, while also being a strong team player. Familiarity and comfort with electronic forms of communication, including ready access and responsiveness to e-mail correspondence The above responsibilities are not a complete compilation of this position?s responsibilities but provide a broad basis of what is expected from the person in this position. This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. Interested applicants should apply by sending the following credentials and completed application to hr@csemn.org or to the school address at: Community School of Excellence School District #4181, 270 Larpenteur Ave West, St. Paul, MN 55113 Please complete the following: CSE Employment Application with a Letter of Interest and Current Resume. www.csemn.org/employment