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Start Your Online Application Now Main Office & Board Coordinator Reports To: Executive Director Classification : 260 days Compensation : $56,500-$62,175 (benefits eligible) Position Summary As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school''s classical education mission. Key Responsibilities Executive & General Administrative Support Public Relations: Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents Building Access: Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system. Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries. Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement. Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies. Food Service Reporting: report monthly food service meal counts through CLiCS. Board Clerk Responsibilities Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law. Records Management: Securely archive official governance records, including bylaws, policies, and resolutions. Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items. Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members. Project & Process Coordination Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting. Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions. MARRS Reporting: serve as back-up for school-wide MARRS reporting. Requirements & Skills Education & Experience Degree: Bachelor''s Degree in General Education or a related field preferred; High School Diploma required. Experience: Proven experience in executive support, office administration, or school operations. Technical Proficiency: Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred. Essential Skills Communication: Outstanding verbal and written communication skills with a professional personal presentation. Governance Knowledge: Knowledge of Open Meeting Law, Robert''s Rules of Order, and Minnesota board governance (preferred). Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism. Organization: Strong project management skills with meticulous attention to detail. Personal Qualities & Working Conditions Mission Commitment: Dedicated to St. Croix Prep''s mission of academic rigor, character, and leadership. Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude. Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents. Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items). St. Croix Preparatory Academy uses the applicant tracking system from Frontline Education to manage employment applications online