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Executive Assistant ~ Special Education - Duluth Public Schools
Posted on 2025-06-18 2:44:52 PM
Listing expires 2025-06-25 12:00:00 AM
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Date Closing: 06/25/2025
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Executive Assistant ~ Special Education
40 hours/week | 52 weeks/year
Monday - Friday | 8:00 am - 4:30 pm
Starting Wage: $22.70/hr + Benefits
Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.
Summary:
Duluth Public Schools is seeking an individual, under administrative direction, individuals holding the title of Executive Administrative Assistant for Special Services are critical cornerstones pivotal to the efficiency and effectiveness of the entire Special Services Department. These highly strategic, proactive, and exceptionally proficient professionals collectively navigate and orchestrate an extensive, multi-faceted portfolio of responsibilities. Each specialist is assigned specific areas within this comprehensive scope, which collectively encompasses advanced-level administrative and operational leadership, meticulous management of complex financial lifecycles including Third Party Billing, expert administration of critical specialized information and technology systems, such as SPED Forms, and ensuring rigorous adherence to federal and state regulatory compliance. This team is instrumental in driving departmental continuity, coordinating diverse special service programs, and facilitating seamless internal and external communications. Success in these roles requires deep institutional knowledge of school district operations, superior problem-solving acumen, an unwavering commitment to confidentiality, and a proven capacity to lead and manage complex projects and processes for a large and dynamic department serving diverse student needs.
Minimum Qualifications:
* High School Graduation or equivalent
* Minimum of Associate's Degree in business or a related area or an equivalent combination of education, training and/or experience necessary to successfully perform the essential functions of the position
* Five years of experience in advanced staff support
* Previous experience as a lead worker
Knowledge Requirements:
* District policies, regulations, procedures and processes.
* Applicable state and federal rules, regulations, policies and procedures.
* Customer service principles and practices.
* District budgeting and payroll systems.
* Modern office methods, practices and procedures.
* Bookkeeping procedures and principles.
* Advanced to expert level personal computer operations and software applications.
Skill Requirements:
* Planning, organizing and setting work priorities and working independently without immediate supervision.
* Meeting predetermined deadlines and utilizing flexibility with work and priority shifts.
* Gaining cooperation and conformance without authority.
* Interpreting, explaining and applying written and oral instructions, procedures and regulations.
* Communication skills, both orally and in writing.
* Determining priorities in the handling of unique and/or complex problems.
* Promoting public relations and dealing tactfully and diplomatically with staff, students and the public.
* Maintaining confidentiality with highly sensitive information, issues and situations.
Desirable Qualifications:
* Perform difficult and complex computations accurately, identify and correct errors.
* Advanced knowledge in computerized accounting software.
Additional Information:
* Applicants should possess exceptional attention to details due to this position requiring extensive data entry.
In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:
Medical/Prescription Drug Plan with Health Reimbursement Arrangement
* Single Coverage – District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
* Family Coverage – District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually
Dental Plan
* Single Coverage – District pays 100% of Basic premium (FREE)
* Family Coverage – District pays 25% of Premium
Life Insurance
* District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance
Long Term Disability
* District-provided at no cost to employee
Flexible Spending Accounts
* Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts
Retirement
* The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
* Employees may also elect to participate in Tax-Shelter Annuity options.
Time Off
* Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.
Contact Information:
If you have any questions, please contact Human Resources at 218-336-8722 or email noncerthr@isd709.org
Duluth Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C8208a1b77c6648bdb12208ddaea09595%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638858726921765444%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=XdHnParFw4ptTn9ETis9KAiZnUvDZngot%2FWt9LjFK5U%3D&reserved=0> system from Frontline Education to manage employment applications online
This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Date Closing: 06/25/2025
Executive Assistant ~ Special Education
40 hours/week | 52 weeks/year
Monday - Friday | 8:00 am - 4:30 pm
Starting Wage: $22.70/hr + Benefits
Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.
Summary:
Duluth Public Schools is seeking an individual, under administrative direction, individuals holding the title of Executive Administrative Assistant for Special Services are critical cornerstones pivotal to the efficiency and effectiveness of the entire Special Services Department. These highly strategic, proactive, and exceptionally proficient professionals collectively navigate and orchestrate an extensive, multi-faceted portfolio of responsibilities. Each specialist is assigned specific areas within this comprehensive scope, which collectively encompasses advanced-level administrative and operational leadership, meticulous management of complex financial lifecycles including Third Party Billing, expert administration of critical specialized information and technology systems, such as SPED Forms, and ensuring rigorous adherence to federal and state regulatory compliance. This team is instrumental in driving departmental continuity, coordinating diverse special service programs, and facilitating seamless internal and external communications. Success in these roles requires deep institutional knowledge of school district operations, superior problem-solving acumen, an unwavering commitment to confidentiality, and a proven capacity to lead and manage complex projects and processes for a large and dynamic department serving diverse student needs.
Minimum Qualifications:
- High School Graduation or equivalent
- Minimum of Associate's Degree in business or a related area or an equivalent combination of education, training and/or experience necessary to successfully perform the essential functions of the position
- Five years of experience in advanced staff support
- Previous experience as a lead worker
- District policies, regulations, procedures and processes.
- Applicable state and federal rules, regulations, policies and procedures.
- Customer service principles and practices.
- District budgeting and payroll systems.
- Modern office methods, practices and procedures.
- Bookkeeping procedures and principles.
- Advanced to expert level personal computer operations and software applications.
- Planning, organizing and setting work priorities and working independently without immediate supervision.
- Meeting predetermined deadlines and utilizing flexibility with work and priority shifts.
- Gaining cooperation and conformance without authority.
- Interpreting, explaining and applying written and oral instructions, procedures and regulations.
- Communication skills, both orally and in writing.
- Determining priorities in the handling of unique and/or complex problems.
- Promoting public relations and dealing tactfully and diplomatically with staff, students and the public.
- Maintaining confidentiality with highly sensitive information, issues and situations.
- Perform difficult and complex computations accurately, identify and correct errors.
- Advanced knowledge in computerized accounting software.
- Applicants should possess exceptional attention to details due to this position requiring extensive data entry.
Medical/Prescription Drug Plan with Health Reimbursement Arrangement
- Single Coverage – District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
- Family Coverage – District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually
- Single Coverage – District pays 100% of Basic premium (FREE)
- Family Coverage – District pays 25% of Premium
- District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance
- District-provided at no cost to employee
- Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts
- The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
- Employees may also elect to participate in Tax-Shelter Annuity options.
- Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.
If you have any questions, please contact Human Resources at 218-336-8722 or email noncerthr@isd709.org
This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.