Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fmahtomedi%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D1361&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C2ebd4429b3724928616d08dd96f7bc04%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638832712942582056%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4VFi3Ro2WeyIPG8i%2FkIOZhqDG3Z2lpLrRzoFRiXyZXI%3D&reserved=0>
Date of Availability: 06/10/2025
Date Closing: Open Until Filled
Location: O.H. Anderson
Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m. - 8 hours/ day, 227 days
Hourly rate: $25.24/hour (refer to clerical contract)
This position offers medical, dental, life insurance, vision discount plan, 403b retirement savings plan and district match plus generous time off and holidays
SUMMARY: As an administrative assistant, this position plays an important role in supporting the daily operations of the O.H. Anderson main office, while helping other administrative staff at the front desk. The position supports the Principal in various administrative tasks to ensure staff, students and community members have the resources and supports needed.
QUALIFICATIONS:
Qualified candidates must have at least one year of experience working in an administrative support position or experience in a customer service role. Minimum of a high school diploma and 1+ years relevant work experience. Must work well with autonomy and use sound judgment in decision-making. Qualified candidates must exhibit excellent communication skills, both verbal and written, to work positively with staff, students and community members.
JOB DUTIES:
Administrative Assistance/Office:
* Coordinate daily substitute teacher reporting and check-in processes, including managing sub folders and resolving coverage shortages.
* Review and verify staff timesheets and approve guest staff hours in the Teachers on Call system.
* Manage e-store operations, including product maintenance, purchases, and issuing refunds.
* Handle financial tasks in Skyward: deposits, requisitions, account reconciliation, and monthly budget updates.
* Process staff time-off requests and professional development coding in Skyward; maintain related tracking spreadsheets.
* Register new students, manage withdrawals, and process student schedule changes in Synergy/Infinite Campus.
* Draft and distribute a bi-weekly staff bulletin and assist with school communication through Student Messenger and the website.
* Support school events (special events, All Stars, etc) with logistics, attendance, transportation, and communication coordination.
* Greet and assist students, families, and guests with excellent customer service, including front desk and security responsibilities.
* Perform general office duties such as ordering supplies, supporting observations, maintaining calendars, and assisting with safety drills and newsletters.
Mahtomedi Public Schools will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.
Mahtomedi Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C2ebd4429b3724928616d08dd96f7bc04%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638832712942608104%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=cXPG09oBEkscosK2TB1AQyDePL9vK%2BGBSu1YbRkckFE%3D&reserved=0> system from Frontline Education to manage employment applications online
This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application NowDate of Availability:
06/10/2025Date Closing:
Open Until FilledLocation: O.H. Anderson
Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m. - 8 hours/ day, 227 days
Hourly rate: $25.24/hour (refer to clerical contract)
This position offers medical, dental, life insurance, vision discount plan, 403b retirement savings plan and district match plus generous time off and holidays
SUMMARY: As an administrative assistant, this position plays an important role in supporting the daily operations of the O.H. Anderson main office, while helping other administrative staff at the front desk. The position supports the Principal in various administrative tasks to ensure staff, students and community members have the resources and supports needed.
QUALIFICATIONS:
Qualified candidates must have at least one year of experience working in an administrative support position or experience in a customer service role. Minimum of a high school diploma and 1+ years relevant work experience. Must work well with autonomy and use sound judgment in decision-making. Qualified candidates must exhibit excellent communication skills, both verbal and written, to work positively with staff, students and community members.
JOB DUTIES:
Administrative Assistance/Office:
Coordinate daily substitute teacher reporting and check-in processes, including managing sub folders and resolving coverage shortages.
Review and verify staff timesheets and approve guest staff hours in the Teachers on Call system.
Manage e-store operations, including product maintenance, purchases, and issuing refunds.
Handle financial tasks in Skyward: deposits, requisitions, account reconciliation, and monthly budget updates.
Process staff time-off requests and professional development coding in Skyward; maintain related tracking spreadsheets.
Register new students, manage withdrawals, and process student schedule changes in Synergy/Infinite Campus.
Draft and distribute a bi-weekly staff bulletin and assist with school communication through Student Messenger and the website.
Support school events (special events, All Stars, etc) with logistics, attendance, transportation, and communication coordination.
Greet and assist students, families, and guests with excellent customer service, including front desk and security responsibilities.
Perform general office duties such as ordering supplies, supporting observations, maintaining calendars, and assisting with safety drills and newsletters.
Mahtomedi Public Schools will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.Mahtomedi Public Schools uses the applicant tracking system from Frontline Education to manage employment applications onlineThis email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
