EdPost

Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Ffoley%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D1036&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C85b76f54871748c0b86f08dd9d39c2ac%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638839593583337683%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=HKT66iQrxNRRqYO2Cy1DszpMDQ%2FGny9Pf6x7xRIGK5Y%3D&reserved=0> Date Closing: 06/10/2025 Administrative Secretary to the Principal- Foley Intermediate School Qualifications/Experience: * 2 year College Degree or more is preferred. * Previous work experience as an Administrative Assistant in a school setting is preferred. * Excellent computer, communication, organizational and problem solving skills. * Experience with the following: Infinite Campus, Timeclock Plus, Frontline, Microsoft Office programs, Google Drive, etc. * Must possess strong data privacy and proven confidential employee skills. * Successful background check required. General Definition of Work: Performs advanced skilled administrative support work providing general administrative support and services for the principal and designees, and related work as apparent or assigned. Work is performed under the general direction of the Principal. Skills Needed: * Comprehensive knowledge of office management techniques and equipment * General knowledge of departmental organization and functions and general administrative policies and practices * Comprehensive skill in organizing work flow and coordinating activities * General skill in operation personal computer equipment and related office and accounting software; * Ability to create and maintain files and reports from file sources * Ability to analyze and interpret policies and procedural guidelines * Ability to type at a reasonable rate of speed * Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor * Ability to multitask on a regular basis. * Ability to resolve problems and inquiries; ability to establish and maintain effective working relationships with associates and the general public. Specific Tasks: * Provide responsive, welcoming and respectful answers and support to all staff, students and parents. * Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. * Coordination of large events throughout the year. * Supervise staff in administrative support functions related to a specific department or division including scheduling and reviewing work. * Draft reports and materials requiring extensive research. * Ensure data privacy and confidentiality at all times. * Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. * Work with the Principal on scheduling and registration. * Generate class lists, assist with scheduling and updates as needed. * Generate staff lists with current information, such as title, room number, phone number, etc. * Oversee and assist with group and mass communications. * Ensure communications are organized, complete and timely. * Draft, edit and submit requisitions according to District policy and District requests. * Ensure staff have access to District forms. * Ensure data is entered and written in designated databases. * Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. * Create and distribute reports as needed. * Provide communications to building staff as needed and as requested by the Principal. * Other duties as assigned by the building principal. Applicants must include: letter of interest, completed Applitrack application, resume, and at least 3 current letters of recommendation through Applitrack. If you have questions regarding this position, please contact Eric Bjurman, Foley Intermediate School Principal at (320) 968-8583. Date of Posting: May 27, 2025 Application Deadline: June 10, 2025 Foley Public School District uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C85b76f54871748c0b86f08dd9d39c2ac%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638839593583364395%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=38vVC3S6%2FcwesBRdJLMwlC3dGbOh%2Fd7ArF8isrn8EcY%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. 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