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Date of Availability: ASAP
Date Closing: 07/06/2025
* Executive Director of Administrative Services<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Fpriorlake%2Fonlineapp%2F1BrowseFile.aspx%3Fid%3D131255&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C7bde8b3accb74da8f56f08ddaaa62390%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638854352724325930%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=QVx1bmXnLONeMHp6q8KlwAstrYv6OuRjSTYCqeVxPdM%3D&reserved=0>
Executive Director of Administrative Services
Position Start Date: ASAP
Tentative Interview Round 1: 7/16/2025
Tentative Interview Round 2: 7/18/2025
$183,005/year per Prior Lake-Savage Administrators Association Agreement
Join Our Team and Thrive!
We offer a comprehensive benefits package that stands out among school districts:
* Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
* Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy.
* Life Insurance: Protect yourself and your loved ones with a robust life insurance plan
* An Employee Assistance Program, free to employees and their family members
* Optional medical and dependent care flexible spending account
To learn more about our benefits and eligibility, visit our webpage for new employees<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.plsas.org%2Femployment%2Femployee-benefits%2Fopen-enrollment&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C7bde8b3accb74da8f56f08ddaaa62390%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638854352724340893%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=aTAqOAlt9ThAypcVA%2Fzdz%2FWWZXuU7df35JI8%2FtGtJew%3D&reserved=0>.
JOB TITLE: Executive Director of Administrative Services
DEPARTMENT: Human Resources
REPORTS TO: Superintendent
SUMMARY:
Plans, organizes and manages Human Resources programs and activities, including employee relations, employment, compensation administration, employee benefits, labor relations, employee assistance, and wellness programs; provides expert professional assistance to staff in human resources and related matters.
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
* Provides planning, direction, coordination and communication to Cabinet members to achieve effective implementation of District services to all school buildings.
* Works closely with the human resources department and other appropriate staff in the planning, directing, supervision, assignment, and evaluation of the school’s staffing, employee relations, employee benefits, insurance, health, and operational support services activities.
* Directs investigation, analysis and method formulation for handling special projects; evaluates final results; reviews various prepared reports and performs special projects; advises and consults the School Board, Superintendent, or other cabinet members on a variety of non-routine matters.
* Directs the investigation, analysis, and decision-making process regarding personnel problems and/or other related policy issues including but not limited to the applicable contract grievance process, employee discipline, and termination.
* Directs the administration of the Equal Employment Opportunity program.
* Directs the administration of the school system’s compensation and performance evaluation programs, including job descriptions, salary surveys and position reclassifications. Also serves on the Q-Comp oversight committee.
* Determines the human resources training needs throughout the school system; develops and plans training programs to meet the established needs; coordinates the implementation of both on-going and special interest training programs.
* Directs the development of systems, policies and procedures to streamline operational functions and minimize duplication of efforts and redundancies within school offices; enhances the effectiveness of supervisors by assisting in the design of programs which are consistent with school district goals and objectives.
* Directs the development of methods for interaction between employees and supervisors concerning job responsibilities in order to enhance job satisfaction, solve job-related problems and improve organizational effectiveness; assists in creating a work environment which emphasizes a commitment to service as a means to achieving personal satisfaction.
* Assumes leadership role on the Superintendent’s Cabinet; assists with long-range strategic planning; assists with the developing system-wide budget, plans, policies and activities; performs various duties assigned by the Superintendent.
* Prepares and delivers written and oral presentations on personnel recruitment and management issues to the School Board, principals, teachers, parents, and community groups; attends regular meetings of the Board; conducts staff meetings; attends other related meetings.
* Supervises and conducts personnel administration duties for direct report subordinates, including hiring and termination, evaluating, assigning special projects, monitoring attendance and travel reports.
* Serves as the district’s chief spokesperson in collective bargaining with district employee groups and represents management in the negotiations process.
* Directs the planning, development, coordination, and evaluation of operations of the human resources department including establishing department goals and objectives.
* Oversees the human resources department’s advice, support, and assistance functions in interpreting policies and procedures and in counseling, employees and other agencies on employment, record keeping, retirement, grievance and other personnel matters and procedures.
* Works closely with the human resources department in the planning, directing, supervising, assigning, and evaluation of the school’s recruitment activities, such as applicant interviewing, determination of applicant qualifications, establishment and maintenance of registers of eligible, licensed and referral of applicants, background investigations and reference checks.
* Responsible for the maintenance of district policy at the direction of the school board and the superintendent; including updating of existing district policy, the writing of new district policy in accord with district standards and state/federal laws, and the interpretation of such policies for the district.
* Serves as the district’s legal liaison regarding matters of policy and procedures in consultation with the district counsel.
* Works with the student information department in the development of accurate short-term enrollment projections for the district.
* Provides leadership in the development, maintenance and communication of school attendance boundaries; developing appropriate adjustments of the attendance boundaries at the direction of the school board and the superintendent.
* Ensures compliance with Record Retention and Data Privacy legal requirements and serves as District Data Privacy Compliance Officer.
* Serves as the district Human Rights Officer responsible for the oversight of the district’s anti-discrimination policies and procedures.
* Participates and provides administrative leadership in the planning and execution of campaign structure for district initiated referenda in accord with district policy and state law.
* Supervises the work of specific programs and personnel within the district as assigned by the Superintendent, including, but not limited to, performance evaluation, mentoring, budget and program oversight.
* Assumes the Superintendent’s responsibilities in the absence of Superintendent.
* Performs other tasks and assumes other responsibilities as may be assigned by the Superintendent.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
* Bachelor’s degree in human resources, education, business or related field required. Administrative licensure, law degree, human resources certification or master’s degree in related field, preferred.
* Minimum of five years of labor relations and general human resources experience, preferably in a public school district.
* Supervision and department management experience preferred.
* OR an equivalent combination of education, training and experience.
Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
* Driver’s license
Required Knowledge and Skills
Required Knowledge:
* District policies and procedures.
* Concepts, principles and procedures of human resources administration.
* Principles and practices of program planning, development and evaluation.
* Administrative principles and practices, including goal setting, program development, implementation and evaluation, and the management of employees.
* Principles and practices of developing teams, motivating employees and managing in a team environment.
* Principles and practices of budget development and administration.
* Applicable laws, codes and regulations.
* Records management principles and practices.
* Principles and techniques of making effective oral presentations.
* Computer applications related to the work.
* Correct business English, including spelling, grammar and punctuation.
Required Skills:
* Planning, organizing and administering a comprehensive and varied human resources support function.
* Effective and efficient management of programs and staff.
* Training others in policies and procedures related to the work.
* Ability to think strategically and develop plans to accomplish systemic goals; committed to continuous improvement.
* Developing and implementing goals, objectives, policies, procedures and work standards.
* Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
* Performing professional-level human resources duties in a variety of assigned areas.
* Interpreting, applying and explaining applicable laws, codes and regulations.
* Maintaining accurate records and files.
* Providing consulting services to supervisors and managers.
* Preparing clear and concise reports, correspondence and other written materials.
* Using initiative and independent judgment within established procedural guidelines.
* Using tact, discretion and prudence in working with those contacted in the course of the work.
* Performing effective oral presentations to large and small groups.
* Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
* Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
* Performing assigned responsibilities in a manner consistent with the District’s established Core Values.
* Advancing the District’s mission and values.
PHYSICAL/MENTAL REQUIREMENTS:
* The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.
WORKING ENVIRONMENT:
* Work is performed in an office setting.
* Occasional travel required to locations throughout the District.
Prior Lake-Savage Area Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7C7bde8b3accb74da8f56f08ddaaa62390%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638854352724355613%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=5QSe%2BV0%2FdZETCv0WyDEwAaxSBuCo9OXfALaarFIcZU8%3D&reserved=0> system from Frontline Education to manage employment applications online
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Start Your Online Application NowDate of Availability:
ASAPDate Closing:
07/06/2025Executive Director of Administrative Services
Position Start Date: ASAP
Tentative Interview Round 1: 7/16/2025
Tentative Interview Round 2: 7/18/2025
$183,005/year per Prior Lake-Savage Administrators Association Agreement
Join Our Team and Thrive!
We offer a comprehensive benefits package that stands out among school districts:
- Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
- Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy.
- Life Insurance: Protect yourself and your loved ones with a robust life insurance plan
- An Employee Assistance Program, free to employees and their family members
- Optional medical and dependent care flexible spending account
To learn more about our benefits and eligibility, visit our
webpage for new employees.
JOB TITLE: Executive Director of Administrative Services
DEPARTMENT: Human Resources
REPORTS TO: Superintendent
SUMMARY:
Plans, organizes and manages Human Resources programs and activities, including employee relations, employment, compensation administration, employee benefits, labor relations, employee assistance, and wellness programs; provides expert professional assistance to staff in human resources and related matters.
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
Provides planning, direction, coordination and communication to Cabinet members to achieve effective implementation of District services to all school buildings.
Works closely with the human resources department and other appropriate staff in the planning, directing, supervision, assignment, and evaluation of the school’s staffing, employee relations, employee benefits, insurance, health, and operational support services activities.
Directs investigation, analysis and method formulation for handling special projects; evaluates final results; reviews various prepared reports and performs special projects; advises and consults the School Board, Superintendent, or other cabinet members on a variety of non-routine matters.
Directs the investigation, analysis, and decision-making process regarding personnel problems and/or other related policy issues including but not limited to the applicable contract grievance process, employee discipline, and termination.
Directs the administration of the Equal Employment Opportunity program.
Directs the administration of the school system’s compensation and performance evaluation programs, including job descriptions, salary surveys and position reclassifications. Also serves on the Q-Comp oversight committee.
Determines the human resources training needs throughout the school system; develops and plans training programs to meet the established needs; coordinates the implementation of both on-going and special interest training programs.
Directs the development of systems, policies and procedures to streamline operational functions and minimize duplication of efforts and redundancies within school offices; enhances the effectiveness of supervisors by assisting in the design of programs which are consistent with school district goals and objectives.
Directs the development of methods for interaction between employees and supervisors concerning job responsibilities in order to enhance job satisfaction, solve job-related problems and improve organizational effectiveness; assists in creating a work environment which emphasizes a commitment to service as a means to achieving personal satisfaction.
Assumes leadership role on the Superintendent’s Cabinet; assists with long-range strategic planning; assists with the developing system-wide budget, plans, policies and activities; performs various duties assigned by the Superintendent.
Prepares and delivers written and oral presentations on personnel recruitment and management issues to the School Board, principals, teachers, parents, and community groups; attends regular meetings of the Board; conducts staff meetings; attends other related meetings.
Supervises and conducts personnel administration duties for direct report subordinates, including hiring and termination, evaluating, assigning special projects, monitoring attendance and travel reports.
Serves as the district’s chief spokesperson in collective bargaining with district employee groups and represents management in the negotiations process.
Directs the planning, development, coordination, and evaluation of operations of the human resources department including establishing department goals and objectives.
Oversees the human resources department’s advice, support, and assistance functions in interpreting policies and procedures and in counseling, employees and other agencies on employment, record keeping, retirement, grievance and other personnel matters and procedures.
Works closely with the human resources department in the planning, directing, supervising, assigning, and evaluation of the school’s recruitment activities, such as applicant interviewing, determination of applicant qualifications, establishment and maintenance of registers of eligible, licensed and referral of applicants, background investigations and reference checks.
Responsible for the maintenance of district policy at the direction of the school board and the superintendent; including updating of existing district policy, the writing of new district policy in accord with district standards and state/federal laws, and the interpretation of such policies for the district.
Serves as the district’s legal liaison regarding matters of policy and procedures in consultation with the district counsel.
Works with the student information department in the development of accurate short-term enrollment projections for the district.
Provides leadership in the development, maintenance and communication of school attendance boundaries; developing appropriate adjustments of the attendance boundaries at the direction of the school board and the superintendent.
Ensures compliance with Record Retention and Data Privacy legal requirements and serves as District Data Privacy Compliance Officer.
Serves as the district Human Rights Officer responsible for the oversight of the district’s anti-discrimination policies and procedures.
Participates and provides administrative leadership in the planning and execution of campaign structure for district initiated referenda in accord with district policy and state law.
Supervises the work of specific programs and personnel within the district as assigned by the Superintendent, including, but not limited to, performance evaluation, mentoring, budget and program oversight.
Assumes the Superintendent’s responsibilities in the absence of Superintendent.
Performs other tasks and assumes other responsibilities as may be assigned by the Superintendent.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Bachelor’s degree in human resources, education, business or related field required. Administrative licensure, law degree, human resources certification or master’s degree in related field, preferred.
Minimum of five years of labor relations and general human resources experience, preferably in a public school district.
Supervision and department management experience preferred.
OR an equivalent combination of education, training and experience.
Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
Required Knowledge and Skills
Required Knowledge:
District policies and procedures.
Concepts, principles and procedures of human resources administration.
Principles and practices of program planning, development and evaluation.
Administrative principles and practices, including goal setting, program development, implementation and evaluation, and the management of employees.
Principles and practices of developing teams, motivating employees and managing in a team environment.
Principles and practices of budget development and administration.
Applicable laws, codes and regulations.
Records management principles and practices.
Principles and techniques of making effective oral presentations.
Computer applications related to the work.
Correct business English, including spelling, grammar and punctuation.
Required Skills:
Planning, organizing and administering a comprehensive and varied human resources support function.
Effective and efficient management of programs and staff.
Training others in policies and procedures related to the work.
Ability to think strategically and develop plans to accomplish systemic goals; committed to continuous improvement.
Developing and implementing goals, objectives, policies, procedures and work standards.
Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
Performing professional-level human resources duties in a variety of assigned areas.
Interpreting, applying and explaining applicable laws, codes and regulations.
Maintaining accurate records and files.
Providing consulting services to supervisors and managers.
Preparing clear and concise reports, correspondence and other written materials.
Using initiative and independent judgment within established procedural guidelines.
Using tact, discretion and prudence in working with those contacted in the course of the work.
Performing effective oral presentations to large and small groups.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
Performing assigned responsibilities in a manner consistent with the District’s established Core Values.
Advancing the District’s mission and values.
PHYSICAL/MENTAL REQUIREMENTS:
- The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.
WORKING ENVIRONMENT:
- Work is performed in an office setting.
- Occasional travel required to locations throughout the District.
