EdPost

Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Ffridley%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D4095&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Ced617058cdba438c37f908ddb8e852e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638870030453777867%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WxIOyT4feF0Mpjmr6IgMt5N%2BtKihEsQDb%2FxEK3l02XU%3D&reserved=0> Date of Availability: 07/01/2025 * Enrollment & MARSS Administrative Assistant Job Description.pdf<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.applitrack.com%2Ffridley%2Fonlineapp%2F1BrowseFile.aspx%3Fid%3D113920&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Ced617058cdba438c37f908ddb8e852e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638870030453806136%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=G4Gu%2BHglrWxkJsdbNIe1AvYSCYMTN%2BxEvdJv1JTVtvo%3D&reserved=0> WELCOME TO FRIDLEY PUBLIC SCHOOLS! Thank you for your interest in Fridley Public Schools, an International Baccalaureate (IB) World Schools district. We are the only school district in Minnesota and one of few in the U.S. that offers the full IB Continuum to students in pre-K to grade 12. As a world class community of learners, Fridley Public Schools aims to develop internationally minded students. We challenge ourselves, our students, and our community to become caring and knowledgeable life-long learners who inquire and take action to create a better world. Our mission is to guide students in the development of learning skills to help them reach their full potential. The successful candidate will be an individual who firmly believes ... * In the value of diversity and inclusion in enriching the educational experience of all students. * All students feel valued and have a sense of belonging. * All learners have the right to a quality education. * All learners have the ability to learn and attain self-fulfillment. * All learners need the strategies and tools necessary to strive toward becoming responsible, independent and productive members of society. Job Summary The Enrollment and MARSS Administrative Assistant supports the district&#8217;s student registration and reporting processes by assisting families with enrollment, maintaining accurate student records, and entering critical data for state and federal compliance. As a key point of contact for new and returning families, this role ensures enrollment documentation is complete and accurate while contributing to the quality of MARSS reporting. Fridley Public Schools serves a richly diverse student population, and this role plays a vital part in creating a welcoming, inclusive experience for all families. The successful candidate will bring strong customer service skills, attention to detail, and the ability to work independently in a fast-paced school environment. This position requires effective communication with families from a wide range of cultural and linguistic backgrounds and a commitment to equitable, responsive service. Essential Job Functions Enrollment Management * Provide enrollment support to families: Assist families in-person, via phone, and online throughout the registration process. Guide them in completing applications, review supporting documentation (e.g., proof of residence, birth certificates, immunization records), and ensure all submissions meet district and state requirements before approval. * Process diverse types of enrollment: Manage and track standard, open enrollment, preschool screenings, resident elsewhere, and non-resident student applications. Accurately document and verify enrollment in compliance with Minnesota Department of Education (MDE) guidelines. * Maintain accurate student records in Infinite Campus: Enter and update census and enrollment data, including contact details, emergency information, grade level, school assignment, and enrollment status. Upload and organize required documentation within student profiles. * Coordinate enrollment notifications: Communicate new and transferring student information to key stakeholders (building principals, counselors, health services, and transportation) to support coordinated services and smooth student transitions. * Respond to inquiries: Answer phone calls and respond to parent emails promptly, providing clear, empathetic guidance regarding the enrollment process and district services. * Collaborate on communication efforts: Partner with the district&#8217;s communications team to create family-facing materials (brochures, flyers, website content) to promote Voluntary Prekindergarten, Kindergarten, and other district enrollment opportunities. MARSS & Ed-Fi Reporting * Support MARSS and Ed-Fi data entry: Assist with data entry and verification of critical student information, including demographics, enrollment status, special program participation, and state aid categories, following established guidelines and under the direction of the MARSS / Enrollment Coordinator. * Assist with MARSS turnaround report distribution and review: Participate in the review of MARSS turnaround reports by identifying data inconsistencies or missing information, distribute, and provide support to complete follow-up tasks to ensure accuracy and compliance with state reporting requirements. * Other duties as assigned Minimum Qualifications * AA degree or equivalent experience * Ability to multitask, prioritize and work independently in a fast-paced environment * Demonstrated proficiency in Microsoft Office (especially Excel) and Google Workspace, with strong abilities in document creation, data entry, and spreadsheet management. * Strong interpersonal and communication skills * Demonstrated commitment to continuous learning and improvement * Ability to take direction of supervisor(s) * Excellent customer service skills * Ability to understand and follow data privacy rules and regulations related to students and staff and maintain confidentiality Skills * Proficiency with student information systems (e.g., Infinite Campus) * Advanced Microsoft Excel and data analysis skills * Knowledge of MARSS and Ed-Fi reporting requirements * Strong attention to detail and data accuracy * Ability to audit, identify, and resolve data inconsistencies * Excellent written and verbal communication skills * Strong organizational and time management skills * Ability to interpret and apply Minnesota Department of Education (MDE) guidelines * Capacity to manage confidential student data responsibly * Problem-solving and analytical thinking * Comfortable working independently and collaboratively Preferred Qualifications * Bilingual abilities (especially in Spanish, Somali or Hmong) are a plus * Experience in Infinite Campus or similar student information system (SIS) * Previous experience as a school administrative assistant or in a school office setting * Working knowledge of MN K-12 school system Salary Range: Step 1 at $19.67/hr to Step 5 at $25.85/hr, placement will vary depending on experience. View salary grid on the respective bargaining unit listed above, accessible via our Master Agreements<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fridleyschools.org%2Fabout-us%2Fdepartments%2Fhuman-resources-employment%2Fmaster-agreements&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Ced617058cdba438c37f908ddb8e852e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638870030453821016%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=6qCQxiOPZWwVSHpcwkeSOx3%2Bp30aTTB06UMhrQPP6dc%3D&reserved=0> page 260/261 duty days SEIU - Fridley Clerical Master Agreement Diversity: Black, Indigenous, and People of Color (BIPOC), women, and LGBTQ+ candidates are strongly encouraged to apply. Fridley Public Schools recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting our academic mission. Fridley Public Schools is committed to attracting and retaining employees with varying identities and backgrounds. Equal Employment Opportunity Statement: Fridley Public Schools ISD 14 is an Equal Opportunity, and veteran-friendly employer. Fridley Public Schools ISD 14 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Fridley Public Schools is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District&#8217;s Equal Opportunity Employment<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresources.finalsite.net%2Fimages%2Fv1701707779%2Ffridley%2Fmfru5gifszi7pqs7el01%2F401EEOEmploymentPolicy_1.pdf&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Ced617058cdba438c37f908ddb8e852e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638870030453835114%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=57B22MWZpl4sPdTi29i7bVGX4AKe2EfEfFnuvFMilR0%3D&reserved=0>. Veteran&#8217;s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HRdepartment@isd14.org or call 763-502-5006. Background Check Upon Conditional Offer: Background checks are conducted upon receiving a conditional offer. Employees must complete a background check. A passing background is required. Criminal convictions are reviewed on a case-by-case basis. Fridley Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C02%7Cscsu-edpost%40stcloudstate.edu%7Ced617058cdba438c37f908ddb8e852e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C638870030453849050%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IsHvUVSVAHruKkN79y0b3cSnBcLP5Q6nSdYj3D%2FCIm4%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. 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