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Director of Business Services - New London-Spicer School District 345
Posted on 2025-10-09 6:15:38 PM
Listing expires 2025-10-16 12:00:00 AM
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Date of Availability: As soon as possible
Date Closing: 10/30/2025
Director of Business Services
Full Time, 260 Days/Year, At-Will Contract
Interviews will be held on November 3, 2025
General Definition of Work:
Under the general direction of the Superintendent, the Director of Business Services is responsible for the financial management and oversight of the District’s fiscal operations. This includes budget development, financial planning, compliance monitoring, payroll backup, and reporting. The Director of Business Services ensures that district financial resources are managed responsibly and provides financial guidance to the Superintendent and School Board. This position oversees financial compliance and fiscal efficiency across all departments.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Functions:
- Financial Planning and Budget Management
- Develop and manage the district’s annual budget, ensuring alignment with district goals and financial sustainability
- Provide budgetary recommendations and financial forecasts to the Superintendent and School Board.
- Monitor revenues, expenditures, and fund balances to ensure fiscal responsibility.
- Assist with levy calculations and long-term financial planning for the district.
- Prepare and present financial reports to the School Board and stakeholders.
- Compliance and Reporting
- Ensure compliance with UFARS (Universal Financial Accounting and Reporting Standards), state and federal regulations, and district policies.
- Coordinate annual financial audits, including preparation of required documents and responses to audit findings.
- Prepare and submit state and federal reports ensuring accuracy and compliance.
- Oversee grant management, reporting, and financial compliance for federal, state and local funding sources.
- Upload information to MDE for MARSS, provide reports for Administrative Assistant
- Financial Operations
- Backup payroll operations while ensuring compliance with applicable tax laws and employment regulations
- Monitor and manage district cash flow, investments, and fund allocations.
- Provide financial oversight for purchasing, accounts payable, and accounts receivable.
- Ensure proper financial documentation and recordkeeping.
- District Financial Oversight and Support
- Provide budgetary guidance and financial oversight for operational departments
- Assist department leaders in developing and managing budgets that align with district goals.
- Review contracts, bids, and financial agreements to ensure fiscal responsibility.
- Work collaboratively with the Superintendent and School Board to support financial planning for capital projects.
- Leadership and Collaboration
- Advise the Superintendent and School Board on financial matters and policy implications.
- Maintain effective communication with district leaders, staff and community stakeholders regarding financial matters.
- Implement district financial policies and procedures, ensuring adherence at all levels.
- Support District Office personnel regarding financial operations
- Additional Duties
- Assist the Superintendent and School Board with contract negotiations.
- Participate in professional development to stay updated on best practices in school finance, accounting standards and regulatory changes.
- Participate in meetings as directed by the Superintendent.
- Perform other duties as assigned.
- Comprehensive knowledge of financial statements, contracts, labor negotiations, Minnesota Department of Education and Federal disbursement manuals
- Strong knowledge of UFARS, school budgeting, and state/federal legislation/funding regulations
- Knowledge of SMART system or a similar school finance system, MEGS and SEDRA is helpful
- Knowledge of standard office equipment and financial software, spreadsheets, and reporting tools for budgeting, forecasting, and compliance tracking.Ability to understand and apply governmental accounting practices in the maintenance of financial records
- Strong analytical, problem-solving, and decision making abilities to support effective financial planning
- Ability to establish and maintain effective working relationship with co-workers, students, parents, and elected officials
- Ability to manage multiple priorities, deadlines, and projects with accuracy and efficiency
- Ability to work independently and collaboratively
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Model district standards of ethics, confidentiality, and professionalism
- Apply knowledge of school law and district policy
- Maintain consistent, punctual, and regular attendance
- Demonstrate knowledge of correct English grammar and usage
- Maintain a safe and orderly working environment
- Innovative, energetic, and positive approach to the job duties and responsibilities
- Self-motivated and able to accept constructive criticism to grow professionally
This work requires the occasional exertion of up to 30 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing and walking; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Education and/or Experience:
- Bachelor’s Degree in accounting, finance, or a related field required - Additional certification in governmental accounting or school finance preferred.
- Minimum of three years of experience in finance, accounting , or business management, preferably in a school district setting.
- Experience with UFARS, MARSS, GAAP, GASB, and school district finance is strongly preferred.
Special Requirements:
- Valid Minnesota driver’s license
Rate of Pay:
$80,000 - $110,000 annually depending on experience and qualifications
Benefits include:
- Medical Insurance
- Dental and Vision Insurance
- PTO
- 403(b)
- PERA
- PTO
- 12 Paid Holidays
- Free School Fitness Center Membership
- and more
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