EdPost

Start Your Online Application Now

• Enter file description

WELCOME TO FRIDLEY PUBLIC SCHOOLS!
Thank you for your interest in Fridley Public Schools, an International Baccalaureate (IB) World Schools district. We are the only school district in Minnesota and one of few in the U.S. that offers the full IB Continuum to students in pre-K to grade 12.  As a world class community of learners, Fridley Public Schools aims to develop internationally minded students. We challenge ourselves, our students, and our community to become caring and knowledgeable life-long learners who inquire and take action to create a better world.
 
Our mission is to guide students in the development of learning skills to help them reach their full potential.
 
The successful candidate will be an individual who firmly believes ...

• In the value of diversity and inclusion in enriching the educational experience of all students.
• All students feel valued and have a sense of belonging.
• All learners have the right to a quality education.
• All learners have the ability to learn and attain self-fulfillment.
• All learners need the strategies and tools necessary to strive toward becoming responsible, independent and productive members of society.

Job Title: Executive Assistant
Work Schedule and/or FTE: 1.0 260/261 duty days
Bargaining Unit: Individual Contract
Salary Range: $80,000 - $90,000/year, depending on experience

JOB SUMMARY

Under the direction of the Senior Officer of Administrative Services, the Executive Assistant provides high-level, confidential administrative support for Cabinet-level Senior Officers. This role supports the development and coordination of scheduling, communications, and special projects for Senior Officers. The position requires exceptional organizational skills, judgment, and discretion in handling sensitive and confidential information. This classification differs from other Administrative Assistant positions in that it requires extensive knowledge of district administrative operations. The work involves considerable independence, initiative, and tact in interactions with district staff, elected officials, and the public.

 

ESSENTIAL FUNCTIONS

• Manage and maintain Senior Officers’ calendars; schedule and coordinate meetings, appointments, and events.
• Screen and prioritize calls, visitors, emails, and correspondence; provide accurate information or route inquiries appropriately.
• Prepare and process confidential correspondence, reports, and other documents, including financial and analytical materials.
• Maintain organized systems for confidential and public records, including district policies and Board materials.
• Coordinate projects, events, workshops, travel, and recognition activities for Senior Officers.
• Maintain inventory and order office supplies; oversee service for office equipment.
• Process purchasing and invoices for District Office budgets.
• Assist with School Board Meeting preparation.
• Serve as the district’s on-site notary public.
• Assist with grant reports and budgets.
• Arrange and confirm travel for Board members, the Superintendent, and Senior Officers for workshops, conferences, and seminars.
• Maintain awareness of district initiatives, priorities, and deadlines to ensure alignment and support for the Senior Officers. 
• Perform other duties as assigned by the Senior Officers.

QUALIFICATIONS
Education and Experience: 

• Bachelor’s degree required; preference for business or education-related fields.
• Minimum of five years’ experience in executive-level administrative support, leadership coordination, or systems management.
• Demonstrated experience with supervision, process improvement, and information systems.

Knowledge, Skills, and Abilities

• Advanced proficiency in Google Workspace, Microsoft Office, Canva, and Adobe Acrobat.
• Strong written, verbal, and interpersonal communication skills.
• Ability to organize complex information, prioritize work, and meet deadlines.
• High level of discretion and ability to handle confidential matters.
• Strong reasoning, problem-solving, and decision-making skills.
• Knowledge of parliamentary procedures and board governance preferred.
• Commitment to equity, inclusion, and respectful communication.
• Ability to read, analyze, and interpret business, policy, and technical documents.
• Proficiency in creating, interpreting, and maintaining spreadsheets and financial data.

Working Conditions: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.  

Application Procedure: Apply Online

Diversity:
 
Black, Indigenous, and People of Color (BIPOC), women, and LGBTQ+ candidates are strongly encouraged to apply. Fridley Public Schools recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting our academic mission.  Fridley Public Schools is committed to attracting and retaining employees with varying identities and backgrounds.
 
Equal Employment Opportunity Statement: 
 
Fridley Public Schools ISD 14 is an Equal Opportunity, and veteran-friendly employer.
 
Fridley Public Schools ISD 14 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Fridley Public Schools is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity Employment. 
 
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 
 
Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HRdepartment@isd14.org or call 763-502-5006.
 
Background Check Upon Conditional Offer: 
 
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.

Fridley Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online


This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.