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• North Principal Secretary Job Description.pdf
• Office_Support_Staff_Contract_-_FINAL_2023-2025.pdf

SAINT PETER INDEPENDENT SCHOOL DISTRICT NO. 508
JOB DESCRIPTION
 
HOURLY PAY RANGE:               $18.53/hour and benefits package

NUMBER OF WORKDAYS:        215 Days (which includes 11 paid holidays) 

WORKDAY HOURS:                   7:30-4:00 PM 
        

POSITION TITLE:	North Elementary Principal Secretary
REPORTS TO:	Building Principal
QUALIFICATIONS:   Education and Experience:  (Minimum Level of Education and Experience Required)   Knowledge/Skills/Abilities (Minimum Competencies for Job Performance)	High school diploma or equivalent with post-secondary education preferred.  Experience in office administrative support desired. Demonstrated computer proficiency in word processing, database and spreadsheet programs.   Knowledge of data privacy and confidentiality. Ability to: take initiative and work in an unsupervised setting, prioritize workflow in a fast paced environment with frequent interruptions and operate standard office equipment. Ability to communicate effectively through excellent written and oral communication skills;  excellent organizational skills with the expectations to work respectfully and confidentially with people of all ages.
JOB GOAL:	Assist the building principal in providing for the needs of staff members, students, parents/guardians, and the general public.

 
 

PERFORMANCE RESPONSIBILITIES:

% of Time

 

General Secretarial

60%

Assist in the general administrative operations of the school site for the purpose of providing assistance with administrative functions and supporting the principal in the day-to-day operations of the school.   Assist in preparing general correspondence/announcements Receive, sort, process, and direct mail to appropriate persons when needed. Arrange meetings, conferences, and retreats for school administration and staff. Assist with collecting, posting and printing of summative student grades each quarter using student information system. Provide support for the principal’s school calendar, schedule and maintain appointments for the principal and other staff as assigned. Maintain building calendar. Assist in key distribution and record keeping for building.

 

Site Resource Management

20%

Recruiting and Hiring Post and close internal and external job openings Monitor incoming applicants Assist in preparing employment documents Absence Management Utilize absence management system to fill vacancies Secure substitute teachers on a day to day basis Weekly reconciliation of substitute log Assist in preparation of yearly budget Perform maintenance of schools emergency toolkit and emergency communication tools.  Update and print school handbook Run building reports for principal/staff Order and maintain building supplies Prepare and follow up with purchase orders Maintain school’s activity account

 

Receptionist
15%	Answer telephone Receive visitors

 

Miscellaneous
5%	Assist in copy machine and printer maintenance Provide support for the health office Other duties as assigned

 
PHYSICAL EFFORT:           

1.   Light to moderate degree of physical stamina and occasional lifting up to 25

  lbs.

2.   Ability to sit for a portion of time, but will involve standing, walking, and              

  bending.

3.   Ability to hear the telephone ring and to hear and respond to questions from

  visitors and callers.

4.   Ability to use the telephone, computer, and other office equipment for

  extended periods of time.
 
WORKING CONDITIONS:            
A.       Position functions in a workplace that has a variety of noise levels at times
B.        Normal office conditions
C.       Occasional exposure to childhood and adult diseases and illnesses
 

SUPERVISION OF OTHER EMPLOYEES:

None

 
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  The individuals currently holding this position perform additional duties and additional duties may be assigned.  The physical demands and work environment described here are representative of those that must be met or will be encountered while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
This job description does not constitute an employment agreement between the district and employee and is subject to change by the district as the needs and requirements of the position change.
 
 DATE WRITTEN/REVISED:        January 2020
 

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