EdPost

JOB SUMMARY: Organize, coordinate, schedule, and perform office functions. This position will assist, support, and work closely with teachers, administrators, and other team members to provide students with educational benefits. The Student Services Coordinator/ MARRS Coordinator will provide student services, maintain the Minnesota Automated Reporting Student System, and manage the guidance office.

ASSIGNMENT: Non-Certified

WAGE: $22.33 to $25.71 per hour, based on experience and qualifications

APPLICATION DEADLINE: Open until filled

MAJOR AREAS OF ACCOUNTABILITY: 

• Provide administrative assistance to the Guidance Counselor; make, schedule, and arrange appointments, compose letters, memoranda, and other materials. 

  • Provide assistance and coverage as needed to the high school office.

• MARSS Coordinator responsibilities:

  • Collaborate with departments to ensure accurate student records for MARSS reporting.

  • Submit MARSS information to MDE on time.

  • Manage tasks such as printing and mailing report cards.

  • Compile data for reports and process requests.

• Coordinate special events for the high school, including academic breakfast, conferences, open houses, community night, and graduation.

• Keep student and family information up to date in the record system.

• Support students, staff, visitors, and the community.

• Manage transcripts and records for current and incoming students.

• Collaborate with the Guidance Counselor on local scholarships and events.

• Maintain records for student transfers to other districts or social services.

• Keep student files, including IEP files, up to date.

• Communications duties:

  • Assist in maintaining the District Website and Facebook.

  • Engage with local newspapers and radio stations for school news.

  • Coordinate with the technology department for public relations.

• Handle new student registration for grades 4-12, ensuring paperwork is directed to the correct department.

• Enter new student information into Synergy.

• Track enrollment for reporting purposes.

• Manage student departures from the district.

• Track Homeschool students and paperwork, working with the Homeless Liaison to identify and assist eligible students.

• Contribute to SAAP Program compliance and reporting.

• Take responsibility for Carl Perkins, and SSID EC reports, and assist with other reports as needed.

• Community Ed Coordinator responsibilities:

  • Perform additional duties as assigned.

Job Requirements:

• Adaptability: Ability to perform multiple tasks and a willingness to upgrade skills to meet changing job conditions.

• Technical Proficiency: Competency in operating standard office equipment, including computers, copiers, and fax machines.

• Customer Service: Excel in assisting customers and engaging effectively with diverse community members, staff, and students.

• Communication Skills: Proficient oral and written communication skills.

• Interpersonal Skills: Ability to engage with others using tact, patience, and courtesy.

• Software Knowledge: Familiarity with Google, and Microsoft. Synergy software is a plus.

• Task Management: Capable of handling frequent interruptions and still efficiently completing tasks.

• Multitasking: Strong multitasking abilities to handle diverse responsibilities simultaneously.

• Confidentiality: Skill in working with confidentiality and discretion, especially when handling sensitive information.

• Organizational Skills: Strong organizational skills to manage tasks and responsibilities effectively.

Supervision of Other Employees: 

• This position is not responsible for the supervision of other District employees.

Working Environment:

• Some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

• In general, the job requires 50% sitting, 25% walking, and 25% standing.

MINIMUM QUALIFICATIONS:

Education:

1. High School diploma or equivalent required.

Experience:

• Preferred Background:

  • Experience working with the Minnesota Automated Reporting Student System (MARSS).

  • Administrative Assistant experience or similar roles.

  • Customer Service background.