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Start Your Online Application Now Date Closing: until filled Thank you for your interest in Fridley Public Schools, an International Baccalaureate (IB) World Schools district. We are the only school district in Minnesota and one of few in the U.S. that offers the full IB Continuum to students in pre-K to grade 12. As a world class community of learners, Fridley Public Schools aims to develop internationally minded students. We challenge ourselves, our students, and our community to become caring and knowledgeable life-long learners who inquire and take action to create a better world. Our mission is to guide students in the development of learning skills to help them reach their full potential. The successful candidate will be an individual who firmly believes ... In the value of diversity and inclusion in enriching the educational experience of all students. All students feel valued and have a sense of belonging. All learners have the right to a quality education. All learners have the ability to learn and attain self-fulfillment. All learners need the strategies and tools necessary to strive toward becoming responsible, independent and productive members of society. Job Title: COORDINATOR, ACTIVITIES PRIMARY FUNCTION: The Activities Coordinator provides comprehensive coordination and operational leadership for district athletics and activities. This role supports the District Activities Director by managing day-to-day operations, communications, compliance, scheduling, staffing, financial processes, and special events to ensure high-quality extracurricular programming for students, families, staff, and the community. ILLUSTRATED DUTIES: The essential functions of this job include, but are not limited to, the following fundamental job duties: Administrative & Program Coordination Serve as the primary operational coordinator for the District Activities Office, supporting the District Activities Director in the management of athletics and activities programs. Coordinate communications with coaches, advisors, students, families, officials, vendors, and community partners to ensure accurate, timely, and consistent information. Draft, edit, and distribute correspondence, rosters, schedules, contracts, handbooks, registration materials, and program publications. Maintain accurate records of student participation, awards, eligibility, and compliance documentation. Coordinate and manage calendars, meetings, and appointments for the District Activities Director and activities staff. Prepare meeting agendas, minutes, and action items; track follow-up items and deadlines. Assist with planning and execution of seasonal parent/athlete meetings, coaches meetings, and the annual Scholastic Banquet. Identify and coordinate fundraising opportunities for teams and activity groups. Data Management, Compliance & Reporting Compile, manage, and analyze district athletics and activities data for required reporting to the Minnesota State High School League (MSHSL), TriMetro Conference, State of Minnesota, Federal Free and Reduced Lunch Program, and NCAA Clearinghouse. Maintain and update the Coaches/Advisors Shared Google Drive with current seasonal information and resources. Coordinate end-of-season documentation, summaries, and parent/athlete surveys from coaches and advisors. Collaborate with the Director of Nutritional Services to maintain food service licensure and compliance with Anoka County Department of Health requirements. Support students and coaches with academic eligibility monitoring and reporting requirements. Scheduling, Events & Game Management Secure, schedule, and manage athletic and activity contracts with in-district and visiting schools. Coordinate event logistics including officials, event workers, volunteers, and visiting teams. Manage district-wide athletic, activity, and facility schedules to ensure efficient use of spaces and resources. Coordinate transportation for high school and middle school athletics and activities, including buses for games, meets, practices, and special events. Oversee ordering, inventory, and management of indoor and outdoor concession operations across athletic seasons. Coordinate registration, transportation, and on-site support for summer strength training and summer practices. Organizational, Staffing & Financial Management Coordinate staffing and payroll processes for coaches, advisors, and event staff, including salary calculations, budget code verification, and submission of hiring documentation to Human Resources per Schedule C. Collaborate with Human Resources to develop and post job openings for coaching and advisor positions. Maintain seasonal updates of staffing assignments, contracts, and salary information. Monitor and track professional development and licensure requirements for coaches and advisors, including MSHSL compliance. Track, calculate, and submit payments for officials, event workers, and volunteers. Support budget management by reconciling activity accounts, processing income and expenditures, managing credit card statements, depositing funds, paying invoices, and preparing financial reports. Order, inventory, distribute, and track supplies and equipment for district athletics and activities programs. Oversee ticket sales, cash handling, and deposits in accordance with district financial procedures. Communication & Community Engagement Serve as a primary point of contact for families and students regarding registration, sports physicals, eligibility, insurance, and fee payment options. Coordinate, manage, and promote opportunities for student sports physicals. Maintain and update the district activities website and social media platforms. Draft and distribute activities-related communications via Campus Messenger and FHS/FMS newsletters. Alumni & Special Events Coordinate and manage all aspects of the Athletic Hall of Fame Banquet, including venue selection, catering, ticket sales, RSVP management, program design, and on-site event support. Promote and assist with planning the annual Golf Tournament. Assist with promotion, planning, and coordination of the annual Remember When Run. Professional Responsibilities Maintain strict confidentiality regarding academic records, student discipline, medical information, tax documentation for officials, coach investigations, performance reviews, and activities budgets. Perform additional duties as assigned in support of district athletics and activities programs. Other duties as assigned QUALIFICATIONS: High School diploma or equivalent. Proficient in word-processing, data bases, and spreadsheets. Experience in accurately collecting, tracking and reporting money. Ability to occasionally work evenings and weekends to support school activities. Advanced Microsoft Excel and data analysis skills. Knowledge of MARSS and Ed-Fi reporting requirements. Proficiency with student information systems (e.g., Infinite Campus). Ability to interpret and apply Minnesota Department of Education (MDE) guidelines. Commitment to culturally responsive practices and ability to work effectively with individuals from diverse cultural and linguistic backgrounds. Skills: Strong organizational skills with attention to detail. Willingness to learn new skills and expand professional knowledge. Effective written and verbal communication skills. Positive customer service skills, with the ability to work effectively with students, staff, families, and community members. Demonstrated patience, flexibility, and professionalism in a fast-paced school environment. Ability to follow directions from supervisors and work both independently and collaboratively. Ability to maintain confidentiality in all matters. Strong interpersonal skills, with a focus on clear communication and collaboration. Preferred Qualifications: Bilingual abilities (especially in Spanish, Somali or Hmong) are a plus. Experience in Infinite Campus or similar student information system (SIS). Experience with the Minnesota State High School League scheduling system and MSHSL.org website. Previous experience as a school administrative assistant or in a school office setting. Working knowledge of MN K-12 school system. Familiar with website data management. SALARY CLASSIFICATION : Individual Contract ($94,000 - $115,000), based on experience Diversity: Black, Indigenous, and People of Color (BIPOC), women, and LGBTQ+ candidates are strongly encouraged to apply. Fridley Public Schools recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting our academic mission. Fridley Public Schools is committed to attracting and retaining employees with varying identities and backgrounds. Equal Employment Opportunity Statement: Fridley Public Schools ISD 14 is an Equal Opportunity, and veteran-friendly employer. Fridley Public Schools ISD 14 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Fridley Public Schools is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District''s Equal Opportunity Employment . Veteran''s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HRdepartment@isd14.org or call 763-502-5006. Background Check Upon Conditional Offer: Background checks are conducted upon receiving a conditional offer. Employees must complete a background check. A passing background is required. Criminal convictions are reviewed on a case-by-case basis. Fridley Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online