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Position Overview FLSA Status: 12-month, full-time, non-exempt position Compensation: $21.00 to $23.00 per hour, based on experience Hours: Expectation of 40 hours per week, in person, year round role Location: MSA Secondary Campus Reports To: MSA Student Data Lead Benefits: Generous benefits package and 20 days of paid time off (PTO) https://careers.mnmsa.org/ Required Qualifications Bachelor''s Degree OR demonstrated experience in data management platforms and customer service. Core Responsibilities Note: The duties below are not intended to be a comprehensive listing of all duties and tasks performed by those holding this type of position. 1. Enrollment Coordinator (85%) Follow the Enrollment Coordinator Procedures to execute the following: Admit/Enroll Students Process online registrations on a timely basis based on need and direction from the Student Data Lead. Create individual spreadsheets for multilingual tracking and Special Education tracking student totals. Share the documents with: Multilingual Learners: ML Coordinator, Student Data Lead Special Education: SPED Director/Due Process Clerk, Student Data Lead Records Management & Communication Request records for middle school students following Student Records procedures. Track by entering dates into Infinite Campus and running an ad hoc report. Documents received from families (not in the OLR) should be added to Infinite Campus on the day they were received and not uploaded at a later date. Frequently follow up with districts who have not provided records. Update Infinite Campus demographics/notes to add 2nd and 3rd requests. Communicate new students to the Guidance Assistant and High School Counselor: Grades 10?12: Before school begins. Grades 9?12: During the school year. Send Notification of Change in Enrollment forms to all new students'' resident districts: Within 30 days of the start of the school year (for students who began on the first day). Continuously for students enrolling during the school year. Provide digital copies saved in a folder for the current year to the Student Data Lead. Waitlist & Withdrawal Tracking Maintain a current list of student waitlist numbers and placement of each student on the waitlist; update as students are being admitted or applications are being received. Respond to families within three school days of receiving an enrollment application. Send a status update of a family?s student waitlist number each week. For withdrawn students, follow the established withdrawal procedures. Communicate directly to the Student Data Lead when a student withdraws. Track end-of-year withdrawals and maintain a record of the total number of students withdrawing. Account & Communication Management Use the official MSA enrollment email for all correspondence to families regarding enrollment. Forward any emails received regarding enrollment to the MSA enrollment email account and answer directly from that account. Keep all documents regarding enrollment, withdrawals, placement testing, etc., in the MSA Enrollment Google Account associated with the enrollment email. Report student enrollment information to MSA?s authorizer upon request. Annual Enrollment Responsibilities New Online Registration for New Students: Work with the Student Data Lead and Technology Coordinator to ensure all fields and criteria are accurate. Lottery Administration: Conduct the lottery, send welcome letters to admitted students, and send waitlist letters to families. Ensure the previous year?s enrollment application is removed from the website before adding the next year?s application. Provide all details of the lottery date, procedures on when families will hear from MSA, etc., on the MSA website, Prospective Families page, and school calendar. Placement Testing: Coordinate Math and Spanish placement testing and track testing dates. Work with the Guidance Assistant to prepare and conduct the tests. Share results for grades 6?8 with the middle school counselor and grades 9?12 with the high school counselor for student scheduling. Infinite Campus User Group (New Student Reports): Annually create/update Infinite Campus ad hoc reports to be used by the office staff and Enrollment Coordinator. Provide the details and information to office staff. Assist staff who ask for ad hoc reports for new student details prior to the start of the school year. Meetings: Attend weekly enrollment meetings with MSA?s Director, Student Data Lead, and Guidance Assistant. Data Updates: Update enrollment numbers in the Google sheet being used for the current school year. New Family Communication Answer enrollment questions. Forward other specific questions (such as student scheduling, courses, and curriculum) to the counselors, and all other unrelated questions to the appropriate department. Communicate frequently with new families, especially families admitted prior to the next school year. Work with the Administration Team to learn of plans for tours and new student events. Relay these dates/times to families of new students. Communicate these dates/times with the office staff. Assist with more complicated enrollments, such as families having difficulty registering their student. 2. Transportation (5%) Serve as the main point of contact for transportation questions. Ensure all families who reside within District 833 receive the opt-in/opt-out form for transportation; remind them frequently until District 833?s deadline. Update transportation codes in Infinite Campus indicating "no transportation" or "transportation" based on what District 833 provides each year to MSA. If needed, use Infinite Campus to generate ad hoc reports for the total number of students transported by bus. Prior to receiving official bus routes, determine an estimate by running an 833 resident district ad hoc report. 3. Other Duties (10%) Assist with Back-to-School Registration processing and follow up with families who have not submitted their registration. Update all change of address requests in Infinite Campus and ensure the resident district is updated in the enrollment record. Serve as a backup for office staff as needed, specifically in the Student Information department. Contact the Student Data Lead prior to working on duties outside of this job description. All other duties as assigned. Miscellaneous Institutional Duties a. Promotes the MSA Mission and Vision in all communications and interactions. b. Embodies MSA Core Values in daily activities. c. Treats all students in an equitable manner. Physical Job Requirements The physical requirements associated with this position can be summarized as follows: Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices, and other office equipment. Required to reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Duties are performed in a typical school setting. There are minimal environmental hazards and risks associated with the nature of th is work.