EdPost

EdPost Listings

A top job posting site for positions in education

Customize Your Search

Sort by Date Posted | Sort Alphabetically | Search Help

Administrative Assistant - Hiawatha Valley Education District

Posted on 2020-01-16 11:33:03 AM

Listing expires 2020-03-16 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fhiawatha%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D290&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7C4681fb5305e144486cd208d79aaa22e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637147927828823487&sdata=RxDQv8xk25DHn80LlnoB3yYlmnTh9u8ycKGBxtLLHvU%3D&reserved=0> Date of Availability: Immediate Date Closing: until filled Hiawatha Valley Education District provides special education services to 13 School Districts and 2 Charter Schools within five counties of southeast Minnesota: Fillmore, Houston, Olmsted, Wabasha, and Winona. Hiawatha Valley Education District also has two (2) Setting IV Behavior Programs that provide programming for students in grades K-12 with challenging behaviors currently receiving special education services. Along with two behavior programs, Hiawatha Valley Education District provides programming for students with Autism Spectrum Disorder. The Setting IV behavior programs and Autism Spectrum Disorder program are located in Kellogg and Caledonia. Hiawatha Valley Education District is committed to providing the best services to staff, students, and member districts in southeast Minnesota. Come join our team to be a part of a great organization! Administrative Assistant Location: SAIL Program: Setting IV Behavior Program in Kellogg, MN POSITION: Hiawatha Valley Education District is seeking a full-time talented and self-motivated Administrative Assistant. The Administrative Assistant supports the Directors of Special Education and the setting IV Emotional Behavior Disorders (EBD) SAIL Program, which is located in Kellogg, MN. This position is 8-hours per day, 5-days per week at 230 days per year. EMPLOYMENT DATE: Immediate RATE OF PAY: $15.00 - $22.50 per hour. Benefits package available. QUALIFICATIONS: * Prior administrative assistant experience strongly preferred. * Prior experience working in education strongly preferred. * Ability to work with a variety of individuals (administrators, teachers, staff, board members, and the public). * Must be able to maintain a high degree of confidentiality. * Knowledge of and experience with Microsoft Office Suite Programs and ability to adapt to new technologies/software. * Ability to take direction and work successfully independently and as a team member. * Ability to make decisions when necessary and when to refer decisions to administration for approval. COMPETENCIES: * Multi-tasking, problem solving and proven organizational skills * Good judgment and discretion * Strong verbal/written communication skills RESPONSIBILITIES INCLUDE (but not limited to): * Provide administrative support to the Directors of Special Education, which includes scheduling and coordinating meetings, and assisting Director&#8217;s assigned district in creating and running various reports. * Provide support to the SAIL program and PAES Lab in Kellogg. Act as a receptionist for the building by greeting, assisting, and communicating with visitors, itinerant staff, and vendors. Answer phone calls and emails and communicate messages verbally, in writing, and electronically. Coordinate and distribute mail. Coordinate and manage check-in/out of HVED vehicle at SAIL. Order and maintain supplies for program and building. * Coordinate SAIL Building Safety Procedures. This includes monitoring the cameras and camera records, as well as coordinating drills, such as fire and intruder. Work with Maintenance to schedule, fix, communicate building maintenance needs. * Act as a resource to workload analysis, disability disbursement, and child count. * Collect, file and distribute non-public service documentation for all HVED non-public districts. * Coordinate and complete Tuition Acknowledgement Agreements, absence reporting, track and report transition hours students, facilitate transfer of permanent student record from program to resident district. This includes HVED ALC, Behavior and ASD programs: SAIL, SPECTRUM, PAES Lab * Manage records for food service accounts, free and reduced lunches, lunch counts, billing, etc. Assists with tracking Wabasha-Kellogg&#8217;s nurse student service hours. * Works with SAIL and ALC Assistant Director and Teachers to schedule program events and activities with outside vendors, such as school photos, fire department, etc. * Compose and distribute program correspondence, such as letters to parents, etc. as requested by the Assistant Director. Programs include SAIL, ALC, PAES Lab Kellogg, WIN, and SPECTRUM. * Perform any and all tasks assigned by the SAIL Director of Special Education. TRAVEL REQUIREMENTS: * Minimal travel requirements between HVED 13-member district boundaries. WORKING CONDITIONS: * Office, lifting, sitting, standing, pushing, pulling, keyboarding, etc. * Ability to lift 50 pounds. FLSA: non-exempt Hiawatha Valley Education District uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=02%7C01%7Cscsu-edpost%40stcloudstate.edu%7C4681fb5305e144486cd208d79aaa22e0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637147927828833475&sdata=CFWsstFjPI6xJpurgMUVbZLDIjjIzR2a%2FSffWQCgLAc%3D&reserved=0> system from Frontline Education to manage employment applications online
Start Your Online Application Now


Date of Availability: Immediate
Date Closing: until filled
Hiawatha Valley Education District provides special education services to 13 School Districts and 2 Charter Schools within five counties of southeast Minnesota: Fillmore, Houston, Olmsted, Wabasha, and Winona. Hiawatha Valley Education District also has two (2) Setting IV Behavior Programs that provide programming for students in grades K-12 with challenging behaviors currently receiving special education services.  Along with two behavior programs, Hiawatha Valley Education District provides programming for students with Autism Spectrum Disorder. The Setting IV behavior programs and Autism Spectrum Disorder program are located in Kellogg and Caledonia. Hiawatha Valley Education District is committed to providing the best services to staff, students, and member districts in southeast Minnesota. Come join our team to be a part of a great organization! 

Administrative Assistant 
Location: SAIL Program: Setting IV Behavior Program in Kellogg, MN
 
POSITION:               
Hiawatha Valley Education District is seeking a full-time talented and self-motivated Administrative Assistant. The Administrative Assistant supports the Directors of Special Education and the setting IV Emotional Behavior Disorders (EBD) SAIL Program, which is located in Kellogg, MN.  This position is 8-hours per day, 5-days per week at 230 days per year. 

EMPLOYMENT DATE:  Immediate 
 
RATE OF PAY: $15.00 - $22.50 per hour. Benefits package available.
 
QUALIFICATIONS:
  • Prior administrative assistant experience strongly preferred.
  • Prior experience working in education strongly preferred.
  • Ability to work with a variety of individuals (administrators, teachers, staff, board members, and the public).
  • Must be able to maintain a high degree of confidentiality.
  • Knowledge of and experience with Microsoft Office Suite Programs and ability to adapt to new technologies/software.
  • Ability to take direction and work successfully independently and as a team member.
  • Ability to make decisions when necessary and when to refer decisions to administration for approval.

COMPETENCIES: 
  • Multi-tasking, problem solving and proven organizational skills
  • Good judgment and discretion
  • Strong verbal/written communication skills

RESPONSIBILITIES INCLUDE (but not limited to):   
  • Provide administrative support to the Directors of Special Education, which includes scheduling and coordinating meetings, and assisting Director’s assigned district in creating and running various reports.
  • Provide support to the SAIL program and PAES Lab in Kellogg.  Act as a receptionist for the building by greeting, assisting, and communicating with visitors, itinerant staff, and vendors. Answer phone calls and emails and communicate messages verbally, in writing, and electronically. Coordinate and distribute mail. Coordinate and manage check-in/out of HVED vehicle at SAIL. Order and maintain supplies for program and building. 
  • Coordinate SAIL Building Safety Procedures. This includes monitoring the cameras and camera records, as well as coordinating drills, such as fire and intruder. Work with Maintenance to schedule, fix, communicate building maintenance needs.
  • Act as a resource to workload analysis, disability disbursement, and child count.
  • Collect, file and distribute non-public service documentation for all HVED non-public districts.
  • Coordinate and complete Tuition Acknowledgement Agreements, absence reporting, track and report transition hours students, facilitate transfer of permanent student record from program to resident district. This includes HVED ALC, Behavior and ASD programs: SAIL, SPECTRUM,  PAES Lab   
  • Manage records for food service accounts, free and reduced lunches, lunch counts, billing, etc. Assists with tracking Wabasha-Kellogg’s nurse student service hours.  
  • Works with SAIL and ALC Assistant Director and Teachers to schedule program events and activities with outside vendors, such as school photos, fire department, etc.
  • Compose and distribute program correspondence, such as letters to parents, etc. as requested by the Assistant Director. Programs include SAIL, ALC, PAES Lab Kellogg, WIN, and SPECTRUM.
  • Perform any and all tasks assigned by the SAIL Director of Special Education.

TRAVEL REQUIREMENTS: 
  • Minimal travel requirements between HVED 13-member district boundaries.

WORKING CONDITIONS: 
  • Office, lifting, sitting, standing, pushing, pulling, keyboarding, etc.
  • Ability to lift 50 pounds.


FLSA: non-exempt
 
 

Hiawatha Valley Education District uses the applicant tracking system from Frontline Education to manage employment applications online