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Human Resources Associate - Hopkins Public Schools

Posted on 2022-09-22 1:49:15 PM

Listing expires 2022-11-21 12:00:00 AM

( HTML Version ) ( ADA/Text Version )


Start Your Online Application Now<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.applitrack.com%2Fhopkins%2FOnlineApp%2FJobPostings%2FView.asp%3FAppliTrackJobId%3D5635&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C593e613a05a04e40326408da9ccb24a0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637994693552980495%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=2%2B2FQr1ptHqNrGJND7FJ1yPc9DfSEZQw7I%2BKm9AdKOk%3D&reserved=0> Date of Availability: 10/03/2022 Date Closing: Until Filled Hours of Work: Full time; 40 hours/week; 52 weeks/year Salary/Hourly Rate: $16.84 - $22.94 depending on qualifications SUMMARY: Provides support services within the Human Resources and Administrative Services Departments including hew hire processing, employee leave administration, and HRIS; provides general clerical support and assists with general employee requests and questions. ESSENTIAL FUNCTIONS: This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. * Ensures all new employees receive appropriate orientation forms and all existing employees receive appropriate employment related forms. * Meets with new hires to provide employee ID badges, E-Verify processing, fingerprinting services, and all necessary forms. * Coordinates the criminal background check and employment verification process for new hires; forwards discrepancies and concerns to appropriate parties. * Ensures all requirements of the MN Wage Theft Law are met including providing necessary notifications to new hires. * Interprets and processes all new hire and status change forms. * Ensures new employee contracts are signed & submitted for School Board approval. * Maintains School Board consent items; submits reports for School Board approval. * Maintains union reports and submits information on status changes and new hires to Union officials. * Provides monthly reports to the state New Hire Reporting Center. * Receives FMLA, Worker&#8217;s Compensation, and Long-Term Disability employee leave requests; communicates appropriate procedures to employees. * Creates and maintains tracking systems for employee leaves. * Monitors, enters and adjusts employee time off entries necessary for each leave in HRIS and Absence Management systems. * Coordinates the time off rollover/allocation process. * Serves as primary contact for time & attendance system; troubleshoots issues. * Creates, updates, and maintains report templates and run reports as requested. * Posts reports and important information on the District webpage. * Organizes important financial and staff data for developing employee communications, collective bargaining procedures, and employee records requests. * Responds to verification of employment requests as needed. * Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience: * Associate&#8217;s degree in human resources, public or business administration, or a closely related field. * Two (2) years of professional human resources support experience. * OR an equivalent combination of education, training and experience. Required Certificates, Licenses, and Registrations: Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation. * Driver&#8217;s license. Required Knowledge and Skills Required Knowledge: * Principles and practices for providing customer and personal services. * Administrative principles and practices, including Microsoft office suite. * Applicable laws, codes and regulations. * Records management principles and practices. * Computer applications related to the work. * Correct business English, including spelling, grammar and punctuation. Required Skills: * Performing human resources duties in a variety of assigned areas. * Interpreting, applying and explaining applicable laws, codes and regulations. * Maintaining accurate records and files. * Preparing clear and concise reports, correspondence and other written materials. * Using initiative and independent judgment within established procedural guidelines. * Maintain confidentiality of employee records. * Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. * Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected. * Performing assigned responsibilities in a manner consistent with the District&#8217;s established Core Values. PHYSICAL/MENTAL REQUIREMENTS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone. WORKING ENVIRONMENT: Work is performed in an office setting. Travel required to locations throughout the District. Hopkins Public Schools uses the applicant tracking<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.frontlineeducation.com%2Fsolutions%2Frecruiting-hiring%2F&data=05%7C01%7Cscsu-edpost%40stcloudstate.edu%7C593e613a05a04e40326408da9ccb24a0%7C5011c7c60ab446ab9ef4fae74a921a7f%7C0%7C0%7C637994693552980495%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=rhWgcOu5LE0OznYwqmMoNHD0SOqBUQcJljSMtBDUaQc%3D&reserved=0> system from Frontline Education to manage employment applications online This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.
Start Your Online Application Now


Date of Availability: 10/03/2022
Date Closing: Until Filled
Hours of Work: Full time; 40 hours/week; 52 weeks/year
Salary/Hourly Rate: $16.84 - $22.94 depending on qualifications

SUMMARY:

Provides support services within the Human Resources and Administrative Services Departments including hew hire processing, employee leave administration, and HRIS; provides general clerical support and assists with general employee requests and questions.

ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
  • Ensures all new employees receive appropriate orientation forms and all existing employees receive appropriate employment related forms.
  • Meets with new hires to provide employee ID badges, E-Verify processing, fingerprinting services, and all necessary forms.
  • Coordinates the criminal background check and employment verification process for new hires; forwards discrepancies and concerns to appropriate parties.
  • Ensures all requirements of the MN Wage Theft Law are met including providing necessary notifications to new hires.
  • Interprets and processes all new hire and status change forms. 
  • Ensures new employee contracts are signed & submitted for School Board approval. 
  • Maintains School Board consent items; submits reports for School Board approval.
  • Maintains union reports and submits information on status changes and new hires to Union officials.
  • Provides monthly reports to the state New Hire Reporting Center.
  • Receives FMLA, Worker’s Compensation, and Long-Term Disability employee leave requests; communicates appropriate procedures to employees.
  • Creates and maintains tracking systems for employee leaves. 
  • Monitors, enters and adjusts employee time off entries necessary for each leave in HRIS and Absence Management systems.
  • Coordinates the time off rollover/allocation process.
  • Serves as primary contact for time & attendance system; troubleshoots issues.
  • Creates, updates, and maintains report templates and run reports as requested.
  • Posts reports and important information on the District webpage.
  • Organizes important financial and staff data for developing employee communications, collective bargaining procedures, and employee records requests.
  • Responds to verification of employment requests as needed.
  • Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.  

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:
  • Associate’s degree in human resources, public or business administration, or a closely related field.
  • Two (2) years of professional human resources support experience.
  • OR an equivalent combination of education, training and experience. 
 Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
  • Driver’s license.
Required Knowledge and Skills
Required Knowledge:
  • Principles and practices for providing customer and personal services.
  • Administrative principles and practices, including Microsoft office suite.
  • Applicable laws, codes and regulations.
  • Records management principles and practices.
  • Computer applications related to the work.
  • Correct business English, including spelling, grammar and punctuation.
Required Skills:
  • Performing human resources duties in a variety of assigned areas.
  • Interpreting, applying and explaining applicable laws, codes and regulations.
  • Maintaining accurate records and files.
  • Preparing clear and concise reports, correspondence and other written materials.
  • Using initiative and independent judgment within established procedural guidelines.
  • Maintain confidentiality of employee records.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. 
  • Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
  • Performing assigned responsibilities in a manner consistent with the District’s established Core Values.

PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.  

WORKING ENVIRONMENT:
Work is performed in an office setting.
Travel required to locations throughout the District.
 


Hopkins Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online



This email may contain information that is confidential or attorney-client privileged and may constitute inside information. The contents of this email are intended only for the recipient(s) listed above. If you are not the intended recipient, you are directed not to read, disclose, distribute or otherwise use this transmission. If you have received this email in error, please notify the sender immediately and delete the transmission. Delivery of this message is not intended to waive any applicable privileges.