EdPost

INDEPENDENT SCHOOL DISTRICT NO. 695
Chisholm, Minnesota
Applications are being taken for the following position:
 
JOB# 314  Operations Administrative Assistant Job Posting
Internal/external position

The union-eligible Operations Administrative Assistant primarily performs complex clerical and administrative
duties necessary for the safe, efficient, and compliant operation of the District''s transportation, maintenance, and
custodial departments. This role is crucial for coordinating daily bus operations, managing comprehensive records,
communicating with the public, and ensuring all functions comply with relevant laws and internal procedures. When
necessary, this role also supports additional school departments.

Reports To: Secondary Principal
Supervisory Role: No
Rate of Pay: Secretary Class II
Schedule: 11 Month Position: 6:30 AM - 3:30 PM w/ One Hour Unpaid Lunch

Required Qualifications and Core Skills
• High school diploma or equivalent.
• Proven clerical or administrative experience.
• Above average ability with standard office software (e.g., word processing, spreadsheets, email) and the ability
to quickly learn and operate specialized bus routing operating systems.
• Knowledge of state laws relating to transportation or the ability to learn the information independently.
• Ability to work effectively with the public, demonstrating excellent customer service and interpersonal skills.
• Strong organizational skills and detail-oriented ability to manage complex scheduling and record-keeping.
• Excellent written and verbal communication skills.
• Ability to work independently, manage multiple tasks simultaneously, and prioritize effectively.
• Ability to maintain confidentiality regarding student, staff, and operations records.
• Ability to handle periods of high stress and rapid decision-making, particularly during weather events,
emergencies, enrollment periods, or transportation incidents.

Essential Duties and Responsibilities
1. Route Planning and Scheduling.
Schedules all transportation runs and plans routes.
2. Assigns and Tracks Substitutes and/or Overtime of Personnel.
Assigns all overtime for Transportation, Maintenance, and Custodial staff.
3. Compliance, Safety, and Incident Support
Assists with incident investigations related to transportation operations and serves as the primary contact for families
regarding transportation.
4. Records Management and Reporting
Maintains all necessary records and reports for the operations department.
5. Administrative and Procurement Functions
Performs general office duties for the Operations department, including purchasing.
6. Coordination of Training and Safety Requirements
Coordinates all mandatory driver training programs and bus safety logistics across all school sites.
7. Cross-Departmental Support
Provides administrative support for School Offices, Athletics, Activities, and Community Education as needed.
8. Communications Support
Assists in creating content and scheduling posts for school-related social media channels and websites.
9. Other Duties as Assigned

 

Deadline: Open until filled

Start Date: December 1, 2025

Posted:  November 10, 2025

Rate of Pay: $45,297.28 - $53,290.92 Per Union Contract
 

CHISHOLM PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER